HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA.5
TO :
FROM:
Honorable Mayor and Members
of the City Com issipn
Joe Iola
Chi f dministrator / City Manager
DATE:
SUBJECT
REFERENCES:
ENCLOSURES:
NOV 2 5 2003
F4LE :
Acquisition of Databridge
Software — Licensing, Re -
licensing, Services, and
Maintenance
Recommendation
It is respectfully requested that the City Commission approve the attached resolution authorizing
the City Manager to acquire Databridge Software and maintenance from Attachmate Enterprise
Solutions under existing State of Florida Contract No. 252-005-01-1 subject to further extensions
or replacement contracts at an estimated cost of $75,000 for the system software license,
implementation, training, and the first years maintenance with the option to extend product
maintenance for four (4) additional one (1) year periods. Yearly maintenance costs are capped at
$14,280.for year two and $14,708 for year three with future year increases limited to no more
than 4% per year. Funds are allocated from Capital Improvement Project No. 311616, other
various CIP accounts, and the operating budgets of various user departments.
Background
The Information Technology Department is in need of acquiring a software product that will
allow for the extraction of corporate data from our legacy Public Safety, Financial, and
Payroll/Personnel systems, for management reporting, decision support, manipulation and
presentation on the internet.
The current mainframe, however, is a proprietary system that does not support ease of reporting
and data manipulation. Given the necessity to move Internet based applications to the forefront
of our systems portfolio, the need for an extraction tool has become urgent.
The Information Technology Department performed exhaustive market research to find a solution
that would work within our technical infrastructure. Our research revealed that the Databridge
product was the only product that meets the city's requirements because it will work with the
proprietary system without adding materially to the mainframe's overhead.
An eight week pilot program was conducted to thoroughly test the product and ensure user
satisfaction. Databridge is a software tool that allows us the opportunity to turn our proprietary
data into relational data that better fits our needs. With the advent of Land Management, ERP,
Computer Aided Dispatch, Fire Records Management System, and other systems in the next few
years, it is essential that we have a tool in place that will allow us to seamlessly extract our data in
a format that can easily be migrated to modern non-proprietary systems.
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Honorable Mayor and Members of the City Commission
Databridge Software Licensing, Re -Licensing, and Maintenance
Page 2 of 2
Additionally, it is becoming harder and harder to find prospective employees with skill sets to
maintain and write new programs in the mainframe environment. The skill sets are readily
available using the technology associated with Databridge.
Fiscal ga : None
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