HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
CA.14
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor
Meprs of the City Commis ion
FROM :
DATE :
DEC 2 2003
FILE :
SUBJECT : Recommendation for Award of RFP
#02-03-158 in regards to Network
Backbone Equipment Maintenance
REFERENCES: Services
Jo Ar ola
C ief dministrator/City Manager ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the City to negotiate and execute a contract with Unisys Corporation, located at 5201
Blue Lagoon Drive Suite 340, Miami Fi 33126 for an initial period of three (3) years, with the
option to extend for two (2) additional one (1) year periods, at an estimated annual cost not to
exceed $400,000. Funds are available from the Department of Information Technology account
code 001000.460101.6.670 and from the operating budgets or capital improvement budgets of
various city departments, offices or other entities requiring the budgetary approval of funds to
utilize these services from individual departmental accounts prior to usage.
BACKGROUND
The City of Miami issued RFP 02-03-158 to seek proposals from qualified and experienced firms
to provide Network Backbone Equipment Maintenance Services for the Network Infrastructure as
the existing contract was due to expire January, 2004. In excess of eighteen (18) solicitations
were mailed and the RFP was made available to download via the Internet.
A total of three (3) responsive and responsible Proposals were received and evaluated by an
Evaluation Committee. The Committee met and recommended Unisys Corporation as its top -
ranked firm, and BellSouth Business Systems as the second -ranked firm. The Committee did not
recommend the firm ranked third.
The City will terminate the current contract, procured via a previous RFP process, by January 31,
2004, and initiate a new contract pursuant to RFP 02-03-158 effective on or about February 1,
2004. This contract will cover services to maintain all the network backbone equipment such as
switches, routers, modems, and hubs. This equipment is the core of the City's data network and
computer servic . rely on it.
JAI
W /MS