HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #15525
Date: 02/05/2024
Commission Meeting Date: 03/14/2024
Requesting Department: Department of
Human Resources & Department of Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Execute Interlocal Agreement - Ocupational Health Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission with
attachments, authorizing the City Manager to execute an Interlocal Agreement
("Agreement") pursuant to Section 18-112 of the Code of The City of Miami, Florida, as
amended ("City Code") with the Public Health Trust of Miami -Dade County, Florida, an
instrumentality agency of Miami -Dade County ("Health Trust"), for the provision of
Occupational Health Services, for the Police, and Human Resources Departments, for
a period of three (3) years with the option to renew for an additional two (2) year period
on a contractual basis pursuant to Section 18-112; allocating funds from the General
Account Funds for Police (00001.191501.531020.) and Human Resources
(00001.171000.531020.); subject to the availability of funds and budgetary approval, at
the time of need; authorizing the City Manager to negotiate and execute any and all
documents, including any amendments, renewals, and extensions; subject to all
allocations, appropriations, and budgetary approvals having been previously made,
compliance with applicable provisions of the City Code, including, the City of Miami's
Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as
set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and
in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Background of Item:
The City of Miami ("City") has a need for the Provision of Occupational Health Services
which includes pre -employment physicals for prospective City employees, random drug
tests, return to work clearances and yearly physicals for Police. It is recommended that
the City enter into an Interlocal Agreement with the Health Trust pursuant to Section
18-112 of the City Code for an annual estimated amount of
$450,000.00.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No: 00001.191501.531020. Police
00001.171000.531020. HR
Department of Police
Department of Human Resources
Department of Police
Office of Management and Budget
Department of Procurement
Office of Management and Budget
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Jorge Blanco
Angela Roberts
Manuel Morales
Aniska Elliott
Annie Perez
Marie Gouin
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Reviewed B
Initial Police Review
Department Head Review
Police Department Head Review
Budget Analyst Review
Procurement Review
Budget Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 02/06/2024 11:53 AM
Completed 02/20/2024 10:48 AM
Completed 02/20/2024 11:44 AM
Completed 02/21/2024 9:29 AM
Completed 02/21/2024 10:48 AM
Completed 02/26/2024 8:40 AM
Completed 02/26/2024 10:24 AM
Completed 02/26/2024 11:26 AM
Completed 03/04/2024 4:51 PM
Completed 03/04/2024 7:09 PM
Completed 03/14/2024 9:00 AM
Completed 03/20/2024 11:54 AM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0087
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15525 Final Action Date:3/14/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, PURSUANT TO SECTION 18-
112 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY
CODE"), FOR THE PROVISION OF OCCUPATIONAL HEALTH SERVICES, FOR THE
CITY OF MIAMI ("CITY") POLICE DEPARTMENT ("POLICE") AND HUMAN
RESOURCES DEPARTMENT ("HUMAN RESOURCES"), WITH THE PUBLIC HEALTH
TRUST OF MIAMI-DADE COUNTY, FLORIDA, AN INSTRUMENTALITY AGENCY OF
MIAMI-DADE COUNTY ("HEALTH TRUST"), FOR AN INITIAL PERIOD OF THREE (3)
YEARS, WITH THE OPTION TO RENEW FOR AN ADDITIONAL TWO (2) YEAR
PERIOD; ALLOCATING FUNDS FROM POLICE GENERAL FUND ACCOUNT NO.
00001.190101.531000 AND HUMAN RESOURCES GENERAL FUND ACCOUNT NO.
00001.171000.531020, AND SUCH OTHER SOURCES OF FUNDS, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Police Department ("Police") and Human
Resources Department ("Human Resources") have a need for the provision of occupational
health services which include pre -employment physicals for prospective City employees,
random drug tests, return to work clearances, and yearly physicals for Police; and
WHEREAS, in accordance with Section 18-112 of the Code of the City of Miami, Florida,
as amended ("City Code"), it is recommended that the City enter into an Interlocal Agreement, in
a form acceptable to the City Attorney, with the Public Health Trust of Miami -Dade County,
Florida, an instrumentality agency of Miami -Dade County ("Health Trust"), as deemed in the
best interest of the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized1 to execute an Interlocal Agreement,
in a form acceptable to the City Attorney, pursuant to Section 18-112 of the City Code, for the
provision of occupational health services, for Police and Human Resources, with the Health
Trust, for an initial period of three (3) years, with the option to renew for an additional two (2)
year period.
Section 3. Funds shall be allocated from Police General Fund Account No.
00001.190101.531000 and Human Resources General Fund Account No.
00001.171000.531020, and such other sources of funds, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, Ci[y Attor ey 3/4/2024
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.