HomeMy WebLinkAboutcover memo -1CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
EM.1
TO
FROM
The Honorable Mayor Members
of the City Commission
Joe A
Chief
DATE:
SUBJECT :
REFERENCES:
OCT 3 0 2003
FILE :
Proposed Emergency Ordinance
Weed and Seed Program
nistrator/City Manager Grant
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Emergency Ordinance,
establishing initial resources and initial appropriations for a Special Revenue Fund entitled: "Weed
and Seed Program," in the amount of $209,50,000, consisting of a grant from the Department of
Justice, Executive Office for Weed and Seed, through the Miami/Miami-Dade Weed and Seed, Inc.
There are no matching funds required of the City of Miami. This original grant amount has been
modified to reflect an available balance of $195,623.20, which takes into account the $13,876.80
that was already disbursed directly by the local Weed and Seed office under the terms and
conditions of the original grant award.
BACKGROUND
The Weed and Seed Program is an innovative, comprehensive and integrated multi -agency
approach to law enforcement and community revitalization for controlling and preventing crime,
drug abuse, gang activity and improving the quality of life in targeted neighborhoods. The grant
awarded to the City of Miami is for two designated communities. The first community is Model
City, which has spent $2,672.82 of its original $74,500 grant budget allocation for Fiscal Years
2001-2002/2002-2003, and as of this date has $71,737.18, available for spending. The second
community is Little Haiti, which has spent $11,203.98 of its original $135,000 grant budget
allocated for Fiscal Years 2001-2002/2002-2003, and as of this date, has $123,796.02 available for
spending. The available funds will be used for the payment of overtime, travel, training,
equipment, and other operational expenses, as approved.
This original grant award contained provisions and allowed for direct payment of expenses through
the local Weed and Seed Office. It was determined that this funding arrangement does not comply
with the mandates of the City Charter and Code regarding acceptance of grants. The Police
Department has worked with the Weed and Seed office to resolve administrative issues pertaining
Should you have any questions, or require additional information regarding this item, please
contact my office and .l will have a Police Department representative provide you with the
needed information.
The Honorable Mayor and Members
of the City Commission
Page 2
Proposed Emergency Ordinance;
Weed and Seed Program Grant
to this matter. This administrative process was recently concluded and, as a result the Weed and
Seed office has modified the terms and conditions of the grant funding and granted the department
an extension through March 2004 to expend the grant balance of $195,623.20. The modified grant
agreement requires that the department follow the city's procurement policies and establishes
procedures for the Miami/Miami-Dade Weed and Seed, Inc., to reimburse the city for allowable
grant expenditures.
Due to the short time parameters established (October 1, 2003 through March 30, 2004) for use of
said grant funds, it is necessary to adopt this Ordinance as an Emergency Ordinance, so the grant
may be utilized to its fullest potential.
JAa KLIMG/ Fllr
Should you have any questions, or require additional information regarding this item, please
contact my office and I will have a Police Department representative provide you with the
needed information.