The URL can be used to link to this page

Home My WebLink Aboutbackup documents -2645 N.W. 02nd 81r eet + Suits 100 Mlsm!, Florida 33150 Miner 305-75 ?-4$ 6 + Fax 305-751430B September 30, 2003 Chief John. F. Timoney City of Miami Police Department 400 N.W. 2nd Avenue Miami, FL 33 128 Dear Chief Timoney, We are pleased to inform you that your Miami/Miami !]avie Weed & Seed grant through the Department of Justice (Executive Office for Weed & Seed) has been extended. through March 31, 2004. The original grant award amount of $209,500 has been approved for Model City and Little Haiti for fiscal years 2001-2003. This special initiative will significantly reduce drag trafficking and crime in the targeted "at risk" communities within the City of Miami. Please find attached itemized budgets reflecting $195,51:.20 remaining for reimbursable expenditures. All payments must comply with the Weed ik Seed reimbursable agreenzeat and special conditions as stated in your original award letter. We look forward to working in close partnership w th the City of Miami Polite Department to improve the quality of life for the resident;, of Model City and Little Haiti. If you have any questions, please do not hesitate to contact me at (305) 751-4866, Sterli PA Executive irector NI1d .LS t&LI iHS 80E'f.TGL50E 60:EI E00Z/Z0f0L JI �++�lIIlwl�'lt,, a �'lllY I y I r I f:IJ fl ��f1i(9, 7777 ,;� J�V 17 1I+ t1 FiI 'IF1,1 j� 1 jf 11 Y •��{ �sd y tattI+ iiii ; Tar'. I al Y� �! II l��i1ii"/�,,.% ].R1I. J,, 1j -yedi ``JyJ�� x �J1iJM I , n ,r t �1.f �'r1� III , _' k 28.800 26,800, . 8,000 16,000 24000 15,380 15 360 30 720 ' 21,380, ' y RQl180,, 1,850 1,850 :• 700 1,200 1 t200 7,500 7,500 1t,000 - 12,500 12,800 l 10,425 512 _. 1200 1,895 100 270 850 2,800 380 760 11500 1,500 3,$20 300 500 2,000 400 2,160 600 1,400 1,400 450 450 500 500 1.752 450 1,895 100 270 ,J�.yy 3,Z04 E0 3.9Vd NI - IS VIihHE s10E199LSEE 50:ET Can/60/0t 170 39ad NI-631S VLI6HS 80E19iLSOE 60:Ct EoO7./ZO/VI 09/09,2003, 09:54 3®5756136B SHRITA STERLIN PAGE g2 Miami' Miami•Dade weed & S cd, lnc. 645 NW 62" liltreoti Silt.100 • Miami, ':'L'3150 Office: (305) 7'51.41166 a Fax (309) 75:..6396 www.woodanracedM rn September 4, 2003 Chief John F. Timoney City of Miami Police Department 400 N.W. 2nd Avenue Miami, F arida 33128 Dear Chief Timoney: We are pleased to inform you that an !ward for your Police Department has been approved in the amount o f $209,500. This ;sward is a 'xis through award from Miami/ Miami -Dade Weed. and Seed, Inc. (Weed and Seed). The: federal gra:,tor is the Department of Justice (Executive Office for Weed and Seed) to support your efforts at the .ites in the City of Miami that you proposed be the focus of a special initiative. The Weed and Seed Program is an eft:art to eliminate or significantly reduce drug trafficking and related crime; to reduce or eliminate Factors leading to drug abuse; and to nurture and develop indigenous leadership to assists residents in attaining self sufficiency in three "at risk" communities within the City of Mimi (Model City, Little Haiti and Upper East Side). The strategy is to continue "weed oui" through intensive and comprehensive enforcement and community policing initiatives resultini; in arrests and convictions in federal and state courts and the seizure o!' contraband and esscts of drru ; traffickers, drug dealers, career criminals and violent crime offenders active in the selected comr. aunities. Specific attention will also be placed on truancy reduction, Enforcement will be reduced to a maintenance level over time while residents and leaders are empowered to sustain the reduced c:zine level, reco ('ery and growth of the community. This will be accoinplialied through leadership ak 11 development for adult and youth members, the creation or enhancement of community -based coalitions, employment preparation, job placement, grantsmanship training, and youth tutoring and merrr:oring. Ail of these objectives will be achieved through collaborative efforts between Miami! Miami -Dade Weed and. Seed, Inc. and its host of private and public partnering agencies. Another important aspect of Weed am. Seed funding is the Community Policing Crone Reduction Initiative, It has been proven nationwiee that community policing has facilitated tremendous positive interaction between law en['orcer:nent arid the community- As a result, major crime battles have been successfully fought and won. The ttoal of this component is to continue the elimination, or signilicar.,t reduction, of drug trafficking g and related crime through the empowerment of adults as well as youth in the targeted cornmuniti es. 09/09/2003 .09:54, 3057561308 SHRITA STERLIN PAGE 03 Your community's Weed and Seed :sward is for two distinot communities. The first community is Model City, which was awarded $24,500 for Fiscal Year 2001-2002, and $50,000 for Fiscal Year 2002-2003. To luate, $2,672.(32 has been spent from Model City's budget and $71,737.18 is available for spending. Please refer to Figure 1. Figu.re 1 Ciity of MiamiPolice Department "Orreed & Seed Grant Allocations Net area Model City Fiscal Year Amount Awart Led 01-02 Expenditures' Balance $24,5(!0.00 $2,672.82 $21,827.18 02-03 $50,0(00.00 $0.00 $50,000.00 TOTALS $74,5(10.00 $2,672.82 $71,827.18 Little Haiti was awarc,ed $50,000 for Fiscal Year 2001- 2002 and $85,000 for Fiscal Year 2002•-2003, To date, '$11,203.98 •eaS been spent and $123,796.02 is available for spending_ Please refer to Figure 2. figure 2 City of Miami; Police Department Weed & Seed Grant Allocations 1 Net Area Fiscal Year Amount Awariied Expenditures Balance Little. Haiti 01-02 $50,0( 3.00 $11,203.98 $38,796.02 02-03 $85,0( 0.00 $0.00 $85,000.00 TOTALS 5135,00,00 $11,203.98 $123,796.02 In toi al, the City of Mia mi Police ,apartment has $195,623.20 remaining. In the Weed and Seed handing, there are allocations for Law Enforcement overtime, This time may be used by police officers whc work with community leaders and representatives to develop an enforcement plan t') remove drug traffickers, drug dealers, violent drug involved offenders and career criminals from the community. These funds are to be used to pay for overtime hours acqu;xed by officers specific to the: target site for the twelve-month period of October I, 2002 ending an September 31, 2003. ::t is important to be mindful that this funding is for future activities only. Previous overtime operations cannot be allocated to this funding; only activities occuYing during the award period :ore applicable. Additionally, no employee fringe benefits are allowable under this akeement. The City of Miami will be solely responsible for paying for the 09/09/2003 29.5 3957561308 SHRITA STERLIN PAGE 04 firing benefits of the officers aWWWV Led. By accepting this award, your organization agrees to allocate the funds, according to the budget that has been prepared and accepted, which is outlined in the attachments. if you accept, please indicate by signing the Acceptance of Agreement page rind returning it to Shrita Sreriin. A monthly statistical report detailir 3 the activities enumerated in this document should be forwarded to Shrita Ste din no later Than the 5th day of every month. Your organization will be reimbursed on a monthly basis, after a complete report of the previous month's expenses and activities it; submitted to the Miami/ Miami -Dade Weed and Seed, representative, Shrita Sterlin. The overall Weed and Seed Pro :earn is results oriented, therefore a working partnership is important in order to assist the pcaple and programs of Model City and Little Haiti who are challenged by drugs, crime, ecoworrnic, social, and environmental conditions that must be oveworne. Pleats do not hesitate to contact me with any further questions or comments at (305) 751-4866. a Sterl MP Executive 'rector 3 0e/09/ 2003 ,09: 54, 3E57561300 SHf ITA STERLIN PAGE 05 • Weed & Seed Reimbursable Ali,reement iE eltriRecipient: Recipint: ity of Miami Police 'Department 400 NW 2nd Avenue Miami FL 33128 ttn: Chief Jahn Timoney l ' lmbursln } Entity: eed and Seed Award E 1 ICJ Award Recipient: fare Miami -Dade Weed and Seed, Inc. +' ein baraement A,rnouLt: , 195, 623,20 l' eriod Duration; 10/1i01 to 9/30103 This a reorxtent is soil itet to the following conditions and provisions: Conditions Reimbursement is based on the detailed budget attached to this Agreement. ` . General Provisions 1. Reimbursement is subject to: at The Certifications Regarding I.obbying, Debarment, Suspension and Other Responsibility Matters, Drug -Free Workplace Requirements; Federal Debt Status, and Nondiscrimination Statutes And Implementing Reigulat:ions. U J L C1G 11L1i11L ['Cl�lll[C111C(lib 111. S.J1V ) 1.. d) The cost principles contained - E t OMB Circular A-87, and d) The administrative guidelines ::crntained in DOD's Financial and Administrative Guidelines. 'Payment Basis Copies of invoiccels, canceled checks or recipient's check register, payroll and fringe benefit registers must accompany rein:,}aurl:ement requests. Reimbursement is authorized to be paid on a monthly basis. Payments will be made by check iirom Miarni(Miami-Dade Weed. & Seed. 4 09/09/2003 09:54 3057661.309 SHPITA STERLIN PAGE 0E Special Conditions The following special conditions L a incorporated into each federal award that Miami/ Miarni- Dade Weed and Seed subcontract.. They are therefore, incorporated into each Miami/ Miami - Dade Weed and Seed, Inc, Reimbursable Agreement so that the reimbursing agency may be assured these special conditions ]ias ben met by the requesting agency (the Reimbursable Recipient, or RR). 1. No .federal funds shall be used :o supplant state or local &lids that would otherwise be made available for project purposes. 2. The operating principles found in 28 CFR Part 23, which pertain to information. collection aad management or criminal intelligence systems, shall apply to any such systems supported by this Reimbursable A reernerkt. 3. Prior to expenditure of'confidc tia1 funds, the RR shall sign a certification indicating that he or she has read, understands, .and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in DaJ's Financial and Administrative. This certification should be submitted to the Weed and Seed's Office of the Executive Director, Shrita Sterlin. 4. Where furniture has been approved in the budget, the RR. will make every effort to utilize existing State and local surplue property prior to the purchase of any furniture, including c =pater furniture or items of , imi1ar nature. 5. The budget modification submitted on 7-7-03 has been tentatively approved, pending a final Grant Adjustment Notice from :ae Department of Justice. Funds up to 10% of the total award may be reprogrammed within budget categories without prior approval provided that the rsprogrunming is within the sane budgetary line item and the same initiative. 6. Any reprogramming of funds .1 excess of 10% within a budgetary line item of the award Tequires the written approval of the Weed and Seed Steering Committee with a final aathorixation from the Department of rustice. 7. F.eprogratnming of funds between agencies or initiatives require the written approval of the ray, regardless of the dollar vs>.ue of the reprogramming. S. Li ail cases the RR. is responsi ule for requesting authorization to reprogram from the Weed and Seed activities for the sites as well as maintaining detailed records of said reprogramming. 9. The RR agrees to comply with the organizational audit requirements of OMB Circular A-B3, "Audits of State and Local Governments." Upon request, an authorized copy of the rtanagement Letter must be sut mitted with a copy of the audit report, no later than thirteen (13) months after the close of the RR's audited fiscal year, to the Miami/Miami-Dade Weed and Seed, Inc., 645 NW 62n1 St reet, Miami, FL 33150. 10. The R.R agrees to submit operas ion reports on a monthly basis. 11. Equipment acquired under the grant program must be used by the RR in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program, the equipment may be used in ether activities supported by the agency. The RR may dispose of the original equipment whet I no longer needed or supported by the grantor agency. Upott request, inventory (lists must be supplied to Weed and Seed, Items to be inventoried include, but are not limited to, Commanicatians Equipment, Computers & Computer Peripherals, surveillance Equipment, Video and Photographic Equipment and Vehicles. 5 1 04 b' I2003 , 09: 54 30575E1308 SHRITA STERLIN PAGE 07 12. The RR will be permitted to c.esignate funds that would be matched or shared; however, time matched or stared funds will not constitute an obligation on behalf of the RR. 13. The RR acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (required to submit one prsuant to 28 CFR section 42.302) that is approved by the Office of Civil Rights, is a violation of its Certified .A.ssuranccs and may result in the suspension of reimbursement. 14. The RR agrees to complete and keep on rile, as appropriate, Immigration and Naturalization Service lyroployin ;ut Eligibili':y Verification Form (1-9). This form is to be used by recipients of Federil funds to vl;fifv that cgs= are eligible to work in the United States. ACCEPDINCE OF AGREEMENT Reimbursement Recipien' AGENCY: Cit of Miami Police I'ietaartlniigl Sworn to and subscribed before me NAME: John Titnottey this day of , 2003 TITLE: Chief of Police SIGNATURE; DATE: (Signature ofNotary Public -State ofFlorida) AQENCY: Miami/ Miami-;)aMianii.i)ek weed luic,Se44 Swom to and subscribed before me NA1VL's: Xrita Sterlin this day of2003 TITLE: gNecuuive Directoj, DATA,: (Signature ofNotary Public: -State of Florida) 6 09/09/2003 ,09:54 3057561308 SHRITA STERLIN PAGE 08 1111111111111111 Budget Amount Expenditures Balance 4 Travel 41,500.00 54$.00 . 325.06r etar 3,952.00 11/1402- Airfare $tayin Alive Can). 05/02/03. Per Diem Wi$ Con( maw - Airfare WAS C:onf. 130,50 t of02/03 - Hotel W)$,nf. 10.66 Supplies 16,500.00 2,124.92 , 14,375.18 OW19/02 Beauty Suppben- 9aak'n Schad E Aunt 3001 e9 O8f12/02 8eiuty Suppii.i.. Sack to Banal fai,ent 547.67 08f21/02 Trophies. Crime Prevention Rally 121,24 10/08/02 School 8uppaeo. 0ackt4 School C !veewey 385.02 10/03/02 Roller Rink Adniloton• Pee Wee N!dd;e Patrol 110.00 10/15/02 Disney On ice a,dmleelon- Pee We n Kiddie Petrel 160.00 12/11/02 Toys. Cnrlolirot Toy Giveaway 500,00 Other Costs 5„ 500.0e - 3,500.00 , TOTAL PROJECT COSTS 24,500.00 2,872.52 , 21,527.15 21,027.15 09/09/2003 09:54 305756 20 SHRITA STERLIN PAGE 09 Budget Amount Expenditures Balance Travel 2,500.00 323.00 - 2,177.00 =Ear Per Diem W/S Conf. 62.50 05/02/03 .. Airfare WlS Conf. — 130.50 05/02/03 • Motel WIS Cant 130,00 Supplies 33,279.94 10,880.98 22,398.96 11/02/02 - Bmnd mart-Electrn•nic Equipment 9,882.13 11/02102 - Office Max- Furniture 998.85 Other Costs 14,220.08 - 14,220.06 SIIMIMINglip TOTAL PROJECT COSTS 50,000.00 11,203.98 38,796.02 RECEIVED MIAMI POLICE BUDGET UNIT' 2003 AUG 28 PM 3: 57 845 N.W. 62nd Street • Suite 100 Miami, Florida 33150 Phone: 305-751-4866 • Fax: 305-751.6398 July 7, 2003 Chief John F. Timoney City of Miami Police Department 400 N.W. 2nd Avenue Miami, Florida 33128 Dear Chief Timoney: RECEIVED SEP 0 4 2003 !LEGISLATION DETAPI We are pleased to inform you that an award for your Police Department has been approved in the amount of $209,500. This award is a pass through award from Miami/ Miami -Dade Weed and Seed, Inc. (Weed and Seed). The federal grantor is the Department of Justice (Executive Office for Weed and Seed) to support your efforts at the sites in the City of Miami that you proposed be the focus of a special initiative. The Weed and Seed Program is an effort to eliminate or significantly reduce drug trafficking and related crime; to reduce or eliminate factors leading to drug abuse; and to nurture and develop indigenous leadership to assists residents in attaining self sufficiency in three "at risk" communities within the City of Miami (Model City, Little Haiti and Upper East Side). The strategy is to continue "weed out" through intensive and comprehensive enforcement and community policing initiatives resulting in arrests and convictions in federal and state courts and the seizure of contraband and assets of drug traffickers, drug dealers, career criminals and violent crime offenders active in the selected communities. Specific attention will also be placed on truancy reduction. Enforcement will be reduced to a maintenance level over time while residents and leaders are empowered to sustain the reduced crime level, recovery and growth of the community. This will be accomplished through leadership skill development for adult and youth members, the creation or enhancement of community -based coalitions, employment preparation, job placement, grantsmanship training, and youth tutoring and mentoring. All of these objectives will be achieved through collaborative efforts between Miami/ Miami -Dade Weed and Seed, Inc. and its host of private and public partnering agencies. Another important aspect of Weed and Seed funding is the Community Policing Crime'' Reduction Initiative. It has been proven nationwide that community policing has facilitated tremendous positive interaction between law enforcement and the community. As a result, major crime battles have been successfully fought and won. The goal of this component is to continue the elimination, or significant reduction, of drug trafficking and related crime through the empowerment of adults as well as youth in the targeted communities. Your community's Weed and Seed award is for two distinct communities. The first community is Model City, which has received $24,500 for Fiscal Year 2001-2002, and $50,000 for Fiscal Year 2002-2003. To date, $2,762.82 has been spent and $71,827.18 is available for spending. Little Haiti was awarded $50,000 for Fiscal Year 2001- 2002 and $85,000 for Fiscal Year 2002-2003. To date, $10,880.98 has been spent and $123,796.02 is available for spending. In the Weed and Seed funding, there are allocations for Law Enforcement overtime. This time may be used by police officers who work with community leaders and representatives to develop an enforcement plan to remove drug traffickers, drug dealers, violent drug involved offenders and career criminals from the community. These funds are to be used to pay for overtime hours acquired by officers specific to the target site for the twelve-month period of October 1st, 2002 ending on September 31 st, 2003. It is important to be mindful that this funding is for future activities only. Previous overtime operations cannot be allocated to this funding; only activities occurring during the award period are applicable. Additionally, no employee fringe benefits are allowable under this agreement. The City of Miami will be solely responsible for paying for the fringe benefits of the officers assigned. By accepting this award, your organization agrees to allocate the funds, according to the budget that has been prepared and accepted, which is outlined in the attachments. If you accept, please indicate by signing the Acceptance of Agreement page and returning it to Shrita Sterlin. A monthly statistical report detailing the activities enumerated in this document should be forwarded to Shrita Sterlin no later than the 5th day of every month. Your organization will be reimbursed on a monthly basis, after a complete report of the previous month's expenses and activities is submitted to the Miami/ Miami -Dade Weed and Seed, representative, Shrita Sterlin. The overall Weed and Seed Program is results oriented, therefore a working partnership is important in order to assist the people and programs of Model City and Little Haiti who are challenged by drugs, crime, economic, social, and environmental conditions that must be overcome. Please do not hesitate to contact me with any further questions or comments at (305) 751-4866. h`ta Stec. , MPA %rxecutivDirector Pic t 4".r..",w'trt or 645 N.W. 62nd Street • Suite 100 • Mlami, Florida 33150 • Office: 305.751.4866 • Fax: 305,751.6398. Reimbursement Recipient: City of Miami Police Department 400 NW 2nd Avenue Miami FL 33128 Attn: Chief John Timoney Reimbursing Entity: Weed and Seed Award DOJ Award Recipient: Miami/ Miami -Dade Weed and Seed, Inc. Reimbursement Amount: $180, 083.20 Period Duration: 10/1/01 to 9/30/03 �-- This agreement is subject to the following conditions and provisions: A. Conditions Reimbursement is based on the detailed budget attached to this Agreement. B. General Provisions 1 Reimbursement is subject to: a) The Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Federal Debt Status, and Nondiscrimination Statutes And Implementing Regulations. b) The audit requirements of OMB Circular A-133, c) The cost principles contained in OMB Circular A-87, and d) The administrative guidelines contained in DOD's Financial and Administrative e) Guidelines. 2. Payment Basis Copies of invoices, canceled checks or recipient's check register, payroll and fringe benefit registers must accompany reimbursement requests. Reimbursement is authorized and will be paid on a monthly basis. Payments will be made by check by the DOJ direct grant recipient Miami/Miami-Dade Weed & Seed. 3 Special Conditions The following special conditions are incorporated into each federal award that Miami/ Miami - Dade Weed and Seed subcontracts. They are therefore incorporated into each Miami/ Miami - Dade Weed and Seed, Inc. Reimbursable Agreement so that the reimbursing agency may be assured these special conditions have been met by the requesting agency (the Reimbursable Recipient, or RR). 1. No federal funds shall be used to supplant state or local funds that would otherwise be made available for project purposes. 2. The operating principles found in 28 CFR Part 23, which pertain to information collection and management or criminal intelligence systems, shall apply to any such systems supported by this Reimbursable Agreement. 3. Prior to expenditure of confidential funds, the RR shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in DOD's Financial and Administrative Guide. This certification should be submitted to the Weed and Seed's Office of the Executive Director, Shrita Sterlin. 4. Where furniture has been approved in the budget, the RR will make every effort to utilize existing State and local surplus property prior to the purchase of any furniture, including computer furniture or items of similar nature. 5. The budget modification submitted on 7-7-03 has been tentatively approved, pending a final Grant Adjustment Notice from the Department of Justice. Funds up to 10% of the total award may be reprogrammed within budget categories without prior approval provided that the reprogramming is within the same budgetary line item and the same initiative. 6. Any reprogramming of funds in excess of 10% within a budgetary line item of the award, requires the written approval of the Weed and Seed Steering committee with a final authorization from the Department of Justice. 7. Reprogramming of funds between agencies or initiatives require the written approval of the DOJ, regardless of the dollar value of the reprogramming. 8. In all cases the RR is responsible for requesting authorization to reprogram from the Weed and Seed activities for the sites as well as maintaining detailed records of said reprogramming. 9. The RR agrees to comply with the organizational audit requirements of OMB Circular A-B3, "Audits of State and Local Governments." Upon request, an authorized copy of the management letter must be submitted with a copy of the audit report, no later than thirteen (13) months after the close of the RR's audited fiscal year, to the Miami/ Miami -Dade Weed and Seed, Inc. 645 NW 62" d Street, Miami, Florida 33150. 10. The RR agrees to submit operation reports. 11. Equipment acquired under the grant program must be used by the RR in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program, the equipment may be used in other activities supported by the agency. The RR may dispose of the original equipment when no longer needed or supported by the grantor agency. Upon request, inventory lists must be supplied to Weed and Seed. Items to be inventoried include Communications, Computer & Related Equipment, Surveillance Equipment, Photo, Vehicles, and Video. 4 12. The RR will be permitted to designate funds that would be matched or shared, however, these matched or shared funds will not constitute an obligation on behalf of the RR. 13. The RR acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if required to submit one pursuant to 28 CFR section 42.302) that is approved by the Office of Civil Rights is a violation of its Certified Assurances and may result in the suspension of reimbursement. 14. The RR agrees to complete and keep on file, as appropriate, Immigration and Naturalization Service Employment Eligibility Verification Form (1-9). This form is to be used by recipients of Federal funds to verify that persons are eligible to work in the United States. ACCEPTANCE OF AGREEMENT Reimbursement Recipient` AGENCY: City of Miami Police Department Sworn to and subscribed before me NAME: John Timonev this day of . 2002 TITLE: Chief of Police SIGNATURE: DATE: (Signature of Notary Public -State of Florida) AGENCY: Miami/ Miami -Dade Weed and Seed Sworn to and subscribed before me NAME: Shrita Sterlin this day of . 2002 TITLE: Executive Director SIGNATURE: DATE: (Signature of Notary Public -State of Florida) 5