HomeMy WebLinkAboutexhibitsPROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this — day of 2003, by and between the
City of Miami, a municipal corporation of the State of Florida ("City") and
, an individual whose mailing address is
("Provider").
RECITALS:
A. The City has issued a Request for Letters of Interest ("RFLI") for provision of
Communications Operators Services ("Services") for the Police Department (the "Department")
and the Provider has been deemed qualified for the provision of the Services. The RFLI and the
Proposal are sometimes referred to herein, collectively, as the Solicitation Documents, and are by
this reference incorporated into and made a part of this Agreement.
B. The Commission of the City of Miami, by Resolution No.
adopted on 2003, authorized the City Manager to execute a contract with
Provider under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS:
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2. TERM: The term of this Agreement shall be for an initial period of two (2) years.
3. OPTION TO EXTEND: The City shall have two (2) option(s) to extend the term
hereof for a period of one (1) year each, subject to availability and appropriation of funds.
4. SCOPE OF SERVICES:
A. The Provider shall promptly and efficiently dispatch personnel and equipment in
response to emergency and non -emergency calls for service or provide requested
information through use of radio and/or computerized or other types of
Communications equipment as assigned.
B. The Provider shall facilitate the disposition of calls for service in accordance with
established City of Miami dispatch procedures. In connection therewith, Provider
shall exercise good judgement, and make immediate decisions, based on local
government operations, the police protection system and the geographical layout
of the City. Provider shall be responsible for learning and becoming
knowledgeable with regard to local government operations, police protection
systems and procedures and the geographical layout of the City.
C. The Provider shall receive and accept supervision and assignments from a
superior in charge of the shift, both orally and in writing, and Provider's work
shall be reviewed by observation, monitoring of the Provider's operations, and the
review of reports and records.
D. The Provider shall provide the Department with completed invoices reflecting the
dates and hours worked and signed by the Provider and Communications Section
Commander on forms provided, by the Department.
E. Provide any other services normally and customarily required of a
communications operator for the Department.
5. COMPENSATION:
A. The amount of compensation payable by the City to Provider shall be
based on the rate of $22.00 per hour. At no time during the term of this
Agreement shall the total amount of compensation to all providers of
Communications Operator Services, engaged by the City exceed $50,000
annually.
B. Unless otherwise specifically provided payment shall be made within forty
five (45) days after receipt of Provider's invoice, which shall be
accompanied by sufficient supporting documentation and contain
sufficient detail, to allow a proper audit of expenditures, should City
require one to be performed.
6. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
use any such information, document, report or material for any other purpose whatsoever without
the written consent of City, which may be withheld or conditioned by the City in its sole
discretion.
7. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit , or cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at its principal
place of business for a period of three (3) years after final payment is made under this
Agreement.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof, if applicable. Provider shall make available to the City all reasonable facilities and
assistance to facilitate the performance of tests or inspections by City representatives. All tests
and inspections shall be subject to, and made in accordance with, the provisions of Section 18-
55.2 of the Code of the City of Miami, Florida, as same may be amended or supplemented, from
time to,time.
8. AWARD OF AGREEMENT: Provider represents and warrants to the City that
he/she has not employed or retained any person or company employed by the City to solicit or
secure this Agreement and that he/she has not offered to pay, paid, or agreed to pay any person
any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in
connection with, the award of this Agreement.
9. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public
to all documents subject to disclosure under applicable law. Provider's failure or refusal to
comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the City.
10. COMPLIANCE WIITH FEDERAL, STATE AND LOCAL LAWS: Provider
understands that agreements between private entities and local governments are subject to certain
laws and regulations, including laws pertaining to public records, conflict of interest, record
keeping, etc. City and Provider agree to comply with and observe all applicable federal, state and
local laws, rules, regulations, codes and ordinances, as they may be amended from time to time.
11. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnitees") and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or
death of any person or damage to or destruction or loss of any property arising out of, resulting
from, or in connection with (i) the performance or non-performance of the services contemplated
by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by
any act, omission, default or negligence (whether active or passive) of Provider or its employees,
agents or subcontractors (collectively referred to as "Provider"), regardless of whether it is, or is
alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act,
omission, default or negligence (whether active or passive) of the Indemnitees, or any of them or
(ii) the failure of the Provider to comply with any of the paragraphs herein or the failure of the
Provider to conform to statutes, ordinances, or other regulations or requirements of any
governmental authority, federal or state, in connection with the performance of this Agreement.
Provider expressly agrees to indemnify and hold harmless the Indemnitees, or any of them, from
and against all liabilities which may be asserted by an employee or former employee of Provider,
or any of its subcontractors, as provided above, for which the Provider's liability to such
employee or former employee would otherwise be limited to payments under state Workers'
Compensation or similar laws.
12. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
Provider shall be liable to the City for all expenses incurred by the City in preparation and
negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
13. RESOLUTION OF CONTRACT DISPUTES: Provider understands and agrees that
all disputes between Provider and the City based upon an alleged violation of the terms of this
Agreement by the City shall be submitted to the City Manager for his/her resolution, prior to
Provider being entitled to seek judicial relief in connection therewith. In the event that the
amount of compensation hereunder exceeds $25,000, the City Manager's decision shall be
approved or disapproved by the City Commission. Provider shall not be entitled to seek judicial
relief unless: (i) it has first received City Manager's written decision, approved by the City
Commission if the amount of compensation hereunder exceeds $25,000; or (ii) a period of sixty
(60) days has expired, after submitting to the City Manager a detailed statement of the dispute,
accompanied by all supporting documentation (90 days if City Manager's decision is subject to
City Commission approval); or (iii) City has waived compliance with the procedure set forth in
this section by written instruments, signed by the City Manager.
14. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, in its sole discretion, at
any time, by giving written notice to Provider at least five (5) business days prior to the effective
date of such termination. In such event, the City shall pay to Provider compensation for services
rendered and expenses incurred prior to the effective date of termination. In no event shall the
City be liable to Provider for any additional compensation, other than that provided herein, or for
any consequential or incidental damages.
B. The City shall have the right to terminate this Agreement, without notice or
liability to Provider, upon the occurrence of an event of default hereunder. In such event, the City
shall not be obligated to pay any amounts to Provider and Provider shall reimburse to the City all
amounts received while Provider was in default under this Agreement.
15. PROVIDER'S QUALIFICATIONSIINSURANCE: The Provider represents that
he/she has a minimum of two years experience in police dispatching or is currently employed as
a police dispatcher with another agency in Dade, Broward or Monroe County. It is requested that
the Provider be exempt from the regularly required insurance. The Administration Division of
the City of Miami Police Department will accept responsibility for monitoring all activities as
they relate to the services rendered by the Provider.
16. NONDISCRIMINATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
17. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the City's, which may be withheld or conditioned, in the
City's sole discretion.
18. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
TO PROVIDER: TO THE CITY:
Copy to: Chief of Police
City of Miami
400 NW 2" Avenue
Miami, FL 33128
19. MISCELLANEOUS PROVISIONS:
City Manager
City of Miami
444 S.W. 2 Avenue
Tenth Floor
Miami, FL 33130
City Attorney
City of Miami
444 S.W. 2 Avenue
Suite 945
Miami, FL 33130
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
20. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
21. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees. Provider further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Provider,
and agrees to provide workers' compensation insurance for any employee or agent of Provider
rendering services to the City under this Agreement.
22. CONTINGINCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice.
23. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
24. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
ATTEST:
"City"
CITY OF MIAMI, a municipal
corporation
By:
Priscilla A. Thompson, City Clerk Joe Arriola, City Manager
WITNESSES: "Provider
Print Name:
Print Name:
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
ALEJANDRO VILARELLO
City Attorney
Director
Risk Management
City of Miami, Florida
.
Communications Operator RFL1 02-03-182
STATEMENT OF QUALIFICATIONS FORM
COMMUNICATIONS OPERATOR SERVICES
RFLI NO. 02-03-182
INSTRUCTIONS: Individuals seeking to provide Communications Operator Services on an as
needed, when needed basis, are required to answer all sections of this Attestation. If any section
does not apply, indicate not applicable ("NA").
FAILURE TO COMPLETE THE FOLLOWING SECTIONS IN THEIR ENTIRETY, AND
FAILURE TO SUBMIT ALL DOCUMENTS, WILL DISQUALIFY YOU FROM
PROVIDING COMMUNICATIONS OPERATOR SERVICES TO THE CITY OF MIAMI.
Name of Individual:
Address of Individual:
Tanya Torrence
2311 Havana Drive
Miramar, FL 33023
Mailing Address, if different than above:
same
Information on Individual:
A. Individual shall provide its qualifications and experience reflecting a minimum of two (2)
years experience in police dispatching, or be currently employed as a Police Dispatcher
with another agency in Miami -Dade, Broward, Palm Beach, or Monroe County. A current
resume is provided addressing qualifications and experience.
YES x
NO
If yes, individual must submit a copy of his/her resume reflecting qualifications and at least
2 year experience as a Communications Operator.
B. Shall agree to submit to, and successfully pass, a background investigation conducted by the
Miami Police Department at the City's cost, as part of the qualification process.
YES x NO
C. Shall agree to complete, and successfully pass, a paid Familiarization Program to be
provided by the Miami Police Department at the City's cost, as part of the qualification
process.
YES x NO
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City of Miami, Florida
Communications Operator RFLI 02-03-182
D. Shall adhere to the Fee Schedule for payment of services described in Section VII.
YES X NO
➢ Please be advised that any Communications Operator who marks / indicates "No" to
any of the qualification requirements stipulated above shall be disqualified from
consideration as a communication operator under this RFLI.
I hereby certify that the above information provided, and its corresponding documentation, is
true and correct. I fully understand that any false or misleading information, or the omission of
information as required by the City for the purposes of deceit or deception, shall be grounds for
disqualification from serving as a Communications Operator.
The following must be witnessed and notarized by an authorized Notary Public.
Signed : JQ.rlyk/ JnCv Print Name: Tanya Torrence
Date: ��g f 3
Telephone: (954) 967-0364 Fax, if applicable: N/A
Email address, if applicable:
N/A
Beeper number, if applicable: (305) 730-7642
Witnessed by:
State of Florida, County of Dade
Print Name:
Barbara Jackson
Subscribed and Sworn before me th is is a true statement this 2 8 day of A u g u s t
2003. / personalty known to m; or:
otary Public, State of Florida Co
Comm/
E. B. TIOMAS
Print Name of Notary Public
produced identifi
E. B. THOMAS
MY COMMISSION # OD 218235
?pe ryo EXPIRES: June 17,2007
"r Mown "`" •
)
FAILURE TO COMPLETE AND RETURN THIS FORM SHALL DISQUALIFY
INDIVIDUAL FROM CONSIDERATION AS A LATENT PRINT EXAMINER UNDER
THIS RFLI.
6
City of Miami, Florida
Communications Operator RFL102-03-182
CHECK LIST
COMMUNICATIONS OPERATOR SERVICES
RFLI NO. 02-03-182
As a minimum, interested individuals shall provide the following documents with Response.
Provided with
Response
1. Copy of his/her current resume reflecting qualifications
and at least 2 year experience as a Communications Operator. Yes
2. Provide a Letter of Reference, from at least one (1) entity,
attesting to your ability to perform communication operator
services for the City of Miami. Letter must include name of
entity, period of time work performed, general nature of work,
and name, title and phone number where reference can be
contacted.
Yes
3. Completed, signed, and notarized Statement of Yes
Qualifications Form,
FAILURE TO PROVIDE ANY DOCUMENTATION ABOVE MAY DISQUALIFY YOU AS
A COMMUNICATIONS OPERATOR WITH THE CITY.
TANYA TORRENCE
2311 Havana Drive • Miramar, FL 33023
tanvatee67 a(vahoo.com • (954) 967-0364
QUALIFICATIONS SUMMARY
Knowledgeable and skillful Administrative Assistant with extensive experience in
tannin , im•lementin and coordmatin operational and administrative functions.
R LM MI€i" a n° s a O a £ s ;NIM VOA
il--,vsa��
PROFESSIONAL EXPERIENCE
2001 — Present MDCPS — Olinda Elementary School
Secretary/Treasurer
Serve as Office Manager and assistant to Elementary School
Principal.
• Prepare purchase orders and invoices
■ Compute personnel attendance; prepare payroll
■ Review and sort incoming correspondence
• Prepare outgoing correspondence
■ Maintain administrative calendar/coordinate travel
• Prepare monthly financial reports
• Maintain checkbook; prepare checks
• Collect and deposit funds
• Locate and secure temporary instructors
• Maintain and update employee files
1996 — 2001 Belafonte Tacolcy Center, Inc. Miami, FL
Administrative Assistant
Provided high-level administrative support to Executive Director of
youth social service organization.
Miami, FL
• Instituted workforce collaboration with welfare -to -work coalition
■ Coordinated $500,000 capital improvement/renovation project
■ Coordinated receipt of donations from United Way
• Implemented internal program monitoring
• Developed grant writing and reporting format
• Supervised personnel and support services departments
• Prepared local/state operational licenses and certificates
• Conducted employee background screening procedures
• Transcribed meeting minutes; prepared meeting reports
• Attended meetings as administrative representative
• Developed business plan/personnel policies and procedures
• Edited proposals and grants
• Moderated grievance hearings
TANYA TORRENCE
A .tla
1995 — Present
1994 — 1995
1985 — 1994
EDUCATION
£4.s
City of Miami Police Department
Communications Operator (part-time)
Receive and relay verbatim transmissions of requests for police
assistance.
• Dispatch routine and emergency calls for police assistance
• Set perimeters in police pursuits for criminal apprehension
• Assist public safety agencies in areas of mutual concern
• Summon requests for barricades, tow companies, fire rescue
Judson & Partners Architects Miami, FL
Office Manager
Served as Office Manager to Principal architect and team to firm
with over 50 clients.
FF� {
!?it iii,'i ?dii e
Miami, FL
• Managed invoicing and billing process
• Reviewed/routed correspondence
• Prepared checks; maintained checkbook
• Prepared payroll taxes; routed financial transactions
• Scheduled meeting and appointments
■ Routed proposals and shop drawings
Belafonte Tacolcy Center, Inc. Miami, FL
Executive Secretary
Performed highly responsible and complex clerical tasks.
▪ Supervised clerical division
• Typed reports and proposals
• Administered and scored typing exams
■ Developed flyers and newsletters
• Logged, routed, reviewed correspondence
■ Maintained supply and equipment inventory
• Prepared calendar for senior management
• Coordinated special events and fieldtrips
• Facilitated new employee orientation
• Compiled data from middle management to prepare reports
2000 — Present Barry University
• B.S. - Business and Public Administration
Projected Graduation — Fall 2004
References Available Upon Request
Miami Shores, FL
Qitg of 4ThamY
GLENN MARCOS
Director
Request for Letters of Interest (RFLI)
RFLI No. 02-03-182
COMMUNICATIONS OPERATOR SERVICES
Issued: August 15, 2003
JOE ARRIOLA
City Manager
I. Overview
The City of Miami ("City") is seeking qualified and experienced individuals to provide
Communications Operator Services to the Miami Police Department.
Services shall include, but not be limited to, the dispatch of personnel and equipment in response to
emergency and non -emergency calls for service or provide requested information through use of
radio and/or computerized or other types of communications equipment as assigned, among other
responsibilities. Work will be performed in accordance with established City of Miami dispatch
procedures at the Miami Police Department located at 400 NW 2nd Avenue, Miami, Florida, Hours
to be performed may be during regular working hours, outside regular working hours, and/or on
weekends,
The City contemplates a Contract for two (2) years, with the City's option to extend for two (2)
additional one (1) year periods. Should additional operators be required, the City will be authorized
to add additional qualified communications operators on an as -needed, when -needed basis
throughout the duration of the contract. All qualified communications operators shall be required to
execute a Professional Services Agreement (contract) with the City.
II. Scope of Services
The Communications Operator, at a minimum, shall meet the following requirements and perform
the following professional services for the City of Miami Police Department, hereinafter referred to
as the "Department."
A. Promptly and efficiently dispatch personnel and equipment in response to emergency and
non -emergency calls for service or provide requested information through use of radio
and/or computerized or other types of Communications equipment as assigned.
B. Facilitate the disposition of calls for service in accordance with established City of Miami
dispatch procedures, In connection therewith, Provider shall exercise good judgment, and
make immediate decisions, based on local government operations, the police protection
system and the geographical layout of the City. Provider shall be responsible for learning
and becoming knowledgeable with regard to local government operations, police protection
systems and procedures and the geographical layout of the City.
DEPARTMENT OF PURCHASING
444 S.W. 2nd Avenue, 6"' Floor Miami, FL 33130 (305) 416-1900 Fax: (3051416-1925
Mailing Address: P.O, 8ox 330708 Miami, Florida 33233-0708 / E-Mail Address: purchase@ci.miami.fl.us Website: http://ci.mia
City of Miami, Florida
Communications Operator RFLI 02-03-182
C. Receive and accept supervision and assignments from a superior in charge of the shift, both
orally and in writing, and Provider's work shall be reviewed by observation, monitoring of
the Provider's operations, and the review of reports and records.
D. Provide the Department with completed invoices reflecting the hours worked and signed by
the Provider and Communications Section Commander on forms provided, by the
Department.
E. Provide any other services as normally and customarily required of communications operator
for the Miami Police Department.
III. Cone of Silence
Pursuant to Section 18-74 of the City of Miami Ordinance No. 12271, a "Cone of Silence" is
imposed upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City
Manager issues a written recommendation to the Miami City Commission. The Cone of Silence
shall be applicable only to Contracts for the provision of goods and services and public works or
improvements for amounts greater than $200,000. The Cone of Silence prohibits any
communication regarding RFPs, RFQs, RFLI or IFB (bids) between, among others. The Cone of
Silence shall apply to this RFLI.
IV. Minimum Qualifications
The following represents the minimum qualifications of an individual to provide communications
operator services.
A. Must have a minimum of two (2) years experience in police dispatching, or be currently
employed as a Police Dispatcher with another agency in Miami -Dade, Broward, Palm Beach
or Monroe County.
B. Successfully complete a paid Familiarization Program to be provided by the Department, for
a period not to exceed forty (40) hours.
C. Successfully pass a background investigation conducted by the Miami Police Department
prior to the execution of a Professional Services Agreement (contract).
V. Deadline for Receipt of Information / Clarification
Pursuant to the Cone of Silence, any request for additional information or clarification must be
received in writing no later than 5:00 p.m. on Monday, August 25, 2003. Interested individuals
(Proposers) may fax or mail their requests to the attention of Pamela Burns CPPB, Sr. Procurement
Contracts Officer, at the City's Department of Purchasing, 444 S.W. 2"a Avenue, 6th Floor, Miami,
Florida 33130. The facsimile number is (305) 416-1925 or email: pbums(a)ci.mia►ni.li.us. This RFP
is subject to the City's "Cone of Silence" in accordance with Section 18-74 of the City's
Ordinance No. 12271.
VI. Independent Contractor
Communications Operator is considered an independent contractor, and neither communications
operator nor any of its agents, representatives or employees shall be considered to be an employee of
City.
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City of Miami, Florida
Communications Operator RFLI 02-03-182
VII. Fee Schedule
The City shall pay each qualified Latent Print Examiner $22.00 per hour straight time, during the
initial two years of the contract. The hourly rates for the optional extension year(s) may be increased
if approved, in writing, by the Chief of Police, at his/her direction, for an amount not to exceed a
maximum of 10% per extension year.
There shall be no reimbursable out-of-pocket or travel expenses.
VIII. Work Assignments Identified by the City
All work assignments during the Contract period will be on an "as needed" basis, complying with
notification requirements. The City offers no guarantee as to the number or frequency of work
assignments or the amount of payments to be received by the Qualified Communications Operators
under the terms of the Contract.
IX. Insurance
All qualified Communications Operators shall be exempt from the regularly required insurance of
the City. The Administration Division of the City of Miami Police Department will accept
responsibility for monitoring all activities as they relate to the services rendered by each
Communication Operator.
X. Indemnification
Communications Operator shall defend, indemnify, save and hold harmless the City, its officers,
agents and employees, from any claims, suits, or actions that may be brought by third parties on
account of the performance of the services required under the Contract by the Communications
Operator.
XL Confidentiality
Communications Operator agrees to keep confidential all information and data, whether written or
oral, obtained from City or pursuant to the performance of its services on City's behalf.
XII. Suspension or Termination of Services
Communications Operator shall have the right to suspend or terminate any or all of the services
covered under the Contract upon giving ninety (90) days written notice to City. City shall have the
right to suspend or terminate any or all of the services covered by the Contract by notifying
Communications Operator when suspension or termination is to be effective.
XIII. Resolution of Protests
Any actual or prospective contractual party who feels aggrieved in connection with the solicitation
or award of a contract may protest in writing to the Director of Purchasing/Chief Procurement
Officer who shall have the authority, subject to the approval of the City Manager and the City
Attorney, to settle and resolve a protest with final approval by the City Commission. Bidders are
alerted to Section 18-103 of the City's Ordinance No. 12271 describing the protest procedures.
Protests failing to meet the requirements for filing shall not be accepted. Failure of a party to timely
file shall constitute a forfeiture of such party's right to file a protest. NO EXCEPTIONS.
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City of Miami, Florida
Communications Operator RFLI 02-03-182
XIV. Evaluation
Respondents shall be evaluated to determine qualifications for Communications Operator, based on
related experience and information as requested in Section IV.
Responses will be reviewed and evaluated to determine whether each individual met the minimum
qualification requirements. The City Commission further reserves the right to accept or reject any
recommendation.
XV. Submission Requirements
Interested individuals are to submit written Responses which details the Communications
Operator's qualifications and experience. All communications operators shall provide in its
Response the following:
A. Provide its qualifications and experience reflecting a minimum of two (2) years
experience in police dispatching, or be currently employed as a Police Dispatcher with
another agency in Miami -Dade, Broward, Palm Beach or Monroe County. A current
resume should be provided addressing your qualifications and experience.
B. Acknowledgement of the requirement to successfully complete a paid Familiarization
Program to be provided by the Department, for a period not to exceed forty (40) hours.
C. Acknowledgement of the requirement to successfully pass a background investigation
conducted by the Miami Police Department prior to the execution of a Professional
Services Agreement (contract).
D. Provide a letter of reference, from at least one (1) entity, attesting to your ability to
perform communication operator services for the City of Miami.
Failure to provide and/or agree to each of the above may be cause to deem your Response non-
responsive.
X. Receipt of Responses
Provide one (1) original and two (2) copies of signed and dated Responses with required
documentation to the Office of the City Clerk, Attn: Priscilla A. Thompson, 3500 Pan American
Drive, First Floor, Miami, Florida 33133 no later than Wednesday, September 3, 2003 at 12
Noon. Responses must be clearly marked on the outside of the envelope referencing RFLI No. 02-03-182,
COMMUNICATION OPERATOR SERVICES. Failure to submit Response by the due date
and time, and at the location specified above, will disqualify Communications Operator.
4
September 2, 2003
Priscilla Thompson
City Clerk
3500 Pan American Drive — 1st Floor
Miami, FL 33133
RE: RFLI No. 02-03-182
COMMUNICATION OPERATOR SERVICES
Dear Ms. Thompson:
In response to the above reference RFLI, attached is the required documentation.
Thank you in advance.
Sincerely,
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Tanya Torrence