HomeMy WebLinkAboutcover memo -1CITY OF MIAM1, FLORIDA
INTER -OFFICE MEMORANDUM
CA.16
TO :
FROM:
The Honorable Ma and Members
of t1i City Com fission
Joe la
Chie A ministrator/City Manager
DATE :
SUBJECT:
REFERENCES
ENCLOSURES:
OCT 3 0 2003
FILE :
Resolution to Accept Request for
Letters of Interest No. 02-03-182;
Communications Operator
Services
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing
the City Manager to accept the selection of one (1) qualified proposer, as listed on Exhibit "A", to
provide Communications Operator Services, in an annual amount not to exceed $50,000; further
authorizing the City Manager to execute an agreement, in substantially the attached form, for a
period of two (2) years with the option to renew for two (2) additional one-year periods. The City
of Miami reserves the right to add qualified proposers to the contract, as it deems necessary.
Funding is to be provided from the Police Department General Operating Budget, Account Code
No. 001000. 290201.6.270.
BACKGROUND
On August 15, 2003, the City issued Request for Letters of Interest (RFLI) No. 02-03-182, for
Communications Operator Services. One (1) response was received and deemed qualified.
The staffing situation in the Police Department's Communication Unit remains at a critical level.
Even with the expenditure of overtime and the hiring of additional permanent employees, there are
not enough personnel available to meet required staffing. Although, the Police Department has
made some progress in hiring permanent employees, the fact remains that the hiring and training
process takes at least a year to complete, which affects our ability to maintain sufficient staffing.
This problem is further compounded by the fact that only a small percentage of trainees
successfully complete the entire process.
A positive solution and the best alternative at this time, is the continued use of Communications
Operators from other law enforcement agencies, as well as, former employees of the
Communications Unit. The Police Department will utilize Professional Services Agreements to
place these Providers under contract with the City. This provision will allow the Police
Department additional time to hire and train permanent Communications Operators.
ResoRFL1O2-03-182
The Honorable Mayor and Members
of the City Commission
Page 2
Resolution to Accept Request for
Letters of Interest No. 02-03-182;
Communications Operators
Services
The Police Department must provide dispatch services for the purpose of responding to calls for
police services. Furthermore, the Police Department has a responsibility to provide adequate
communications support to ensure the safety of its personnel. Without the continued ability to
contract with these Providers, the Police Department's efforts to provide these services will be
severely hampered.
FISCAL IMPACT: None, budgeted item.
JA141111
Attachments
Should you have any questions, or require additional information regarding this item, please
contact my office and I will have a Police Department representative provide you with needed
information.