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HomeMy WebLinkAboutmemo -1CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA.15 TO FROM: The Honorable M or and Members of the G ty Com ssi Joe iola Chie i nistrator/City Manager i f]ATL : SUBJECT : OCT 3C 2003 FILE : Resolution to Accept Request for Letters of Interest No. 02-03-197; HEFERF.NCLS : Latent Print Examination Services ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the City Manager to accept the selection of four (4) pre -qualified proposers, as listed on Attachment "A", to provide Latent Print Examination Services; and further authorizing the City Manager to execute Professional Services Agreement, in substantially the attached form, for a period of two (2) years with the option to renew for two (2) additional one-year periods, in annual amount not to exceed $99,940. Funding is to be provided from the Police Department General Operating Budget, Account Code No. 001000.290201.6.270. The City, at its sole option, may reopen the qualification process should, at any time during the contract term, there be less than three (3) pre -qualified Latent Print Examiners on the list. BACKGROUND On August 15, 2003, the City issued Request for Letters of Interest (RFLI) No. 02-03-197, for Latent Print Examination Services. Four (4) responses were received and all four (4) were deemed qualified. The staffing situation in the Latent Print Detail has been in decline for the past decade. The detail has gone from seven (7) full-time examiners to the current predicament of having no full-time Latent Print Examiners (except as noted below). This detail is responsible for identifying criminals through fingerprints left on crime scenes. The current staffing shortage has seriously hampered this effort. The Identification/Technical Services Manager, who is a certified Latent Print Examiner, has taken on the responsibility of confirming and signing off on all prints examined by the contractual examiners. Currently, the department is attempting to recruit qualified applicants to fill the one (1) Latent Print Examiner position available. Should you have any questions, or require additional information regarding this item, please contact my office and I will have a Police Department representative provide you with needed information. r The Honorable Mayor and Members of the City Commission Page 2 Resolution to Accept Request for Letters of Interest No. 02-03-197; Latent Print Examination Services A positive solution and the best alternative to the current staffing shortage is the continued use of certified Latent Print Examiners who are either retired or presently employed by other law enforcement agencies. The Police Department will utilize a Professional Services Agreement to place Providers, on an as needed basis, under contract with the City. The Department has had much success with this arrangement. FISCAL IMPACT: None, budgeted item. Attachments Should you have any questions, or require additional information regarding this item, please contact my office and I will have a Police Department representative provide you with needed information.