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HomeMy WebLinkAboutcover memo -1CITY OF MIAMI, FLORIDA CA.5 INTER -OFFICE MEMORANDUM Honorable Mayor and Members of the rty COMmission Iola dministrator/City Manager DATE: SUBJECT: REFERENCES: ENCLOSURES: OCT 3 0 2003 FILE Resolution Authorizing the procurement of Trophies, Plaques and Employee Service Awards Bid No. 02-03-142 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Awards Inc., d/b/a Trophy World, a Dade/Hispanic vendor, located at 6410 NW 77th Court., Miami, FL 33166, for the provision of trophies and plaques for the Department of Police; and the bid of J. Brandt Co., Inc., a Non-Minority/Non-Local vendor, located at 2816 W. Lancaster Avenue, Fort, Worth, TX 76107 for the provision of employee service awards for the Department of Employee Relations, on an as needed contract basis, for one (1) year with the option to extend for three (3) additional one (1) year periods. Funding, in an annual amount not to exceed $14,000, will be from the Police Department General Operating Budget, Account Code 001000.290201.6.270, and in an annual amount not to exceed $28,521.25, will be from the Employee Relations Department General Operating Budget, Account Code 001000.270101.6.692. BACKGROUND The trophies and plaques are used by the Police Department at numerous award presentations held throughout the year to recognize the outstanding achievements of employees and outstanding community members. The awards serve to motivate the employees to excel in their assignments and encourage and reward community participation. The employee service awards are utilized by the Department of Employee Relations to recognize city employees for their years of dedicated service to the City of Miami. The Purchasing Department has analyzed the bids received pursuant to Bid No. 02-03-142 for the procurement of trophies, plaques and employee service awards. Awards, Inc. d/b/a Trophy World and J. Brandt Co., Inc., submitted the lowest most responsible and responsive bids and are, therefore recommended for award. FISCAL I PA T: None, budgeted item. VI M/ms JAI,