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Home My WebLink Aboutaward recommendation forms -3AWARD RECOMMENDATION AND APPROVAL FORM Award Recommended By: Source(s) of Funds: Police General Fund Account Code(s): 001000.290201.6.270 Date: July 29, 2003 Department/Division: Police Department Contact Name/Number: Lourdes Rodriguez — 579-6180 Bid/Contract Number: 02-03-142 Summary/Description of Purchase: Sr. Buyer: Maritza Suarez, CPPB Trophies and Plaques (Groups I-1II) Justification for Award/Contract: The Police Department sponsors numerous award presentation throughout the year. These presentations recognize t e outstanding achievements of employees and outstanding community members contributions. ihe awards serve to motivate employees to excel in their assignments and encourage and reward community participation. This bid will be used for the purpose of purchasing awards to be presented at various ceremonies. Type of Contract: ❑ Single Purchase ❑ Short -Term Contract ❑ Lease ▪ Term Contract ❑ Contract Increase Contract Period One (1) Year Recommended Vendor(s): Awards Inc./dba Trophy World Method of Purchase: Formal Bid (include bid tabulation) Competitive Negotiation (include documentation) Other Governmental Contracts (include documentation) OTR: Three (3) additional one (1) year periods MWBE/Location Status: Award/Contract Value Miami—Dade/Hispanic $14,000.00 Total Value of Award/Contract (including value associated with potential OTR): $56, 000.00 City of Miami Management & Budget Dep ment Direct Funding Approval: irect esignee ' Chi Certified By: r/Designee /Designee Si ture -03 Time b Amount of $ ' ' is available in account number 001000. iW2O/. t o _270 Approved: Verified by: SIGNATURE City Manager Date BIDAWARDRECOMFORM 50% IMiehelson's Trophies 1January 2003 Option: Additional Engraving Charges rif any) $0.00 GROUP III: LAMINATED PLAQUES 11 $54.50 /ea ITEM DESCRIPTION: GROUP I - TROPHIES A Discount off catalog Catalog Name: Catalog Number/Date: Option: Additional Engraving Charges Per Character Per Logo/Event GROUP II - PLAQUES A. Discount off catalog Catalog Name: Catalog Number/Date: Michelson's Trophies 680 NW 113 Street Miami, FL 33168 Dade/Non-Minority UNIT PRICE: 50% Michelson's Trophies January 2003 if any) $0.00 $0.00 Per Character Per Logo/Event A. 71-90 Square inches B. 91-110 Square inches (8'%x11and 9x12) C. 111-140 Square inches (10xl2and 10x13) D. 141-170 Square inches (11 x 14 and 11 1/2 x 14) E. 171-200 Square inches (12 x 16 and 13 x 15) F. 201-230 Square inches (13 x 17 and 14 x 16) G. 231-260 Square inches (14 x 17 and 14 x 18) H. 261-290 Square inches (15x18) (8 x 10 and 9 x 10) $0.00 $54.50 /ea $60.00 /ea $60.00 /ea $67.00 /ea $75.00 /ea $75.00 /ea $83.00 /ea Prepared by Marriza Suarez, 7/28/03 BID NO. 02-03-142 TABULATION OF BIDS TROPHIES, PLAQUES, AND EMPLOYEE SERVICE AWARDS Awards Inc. DBA Trophy World 6400 NW 77 Court Miami, FL 33166 Dade/Hispanic UNIT PRICE: i 50% Award Inc. Trophyworld !2003 i n/a n/a 50% Awards Inc. Trophyworld 1999-2000 n/a n/a 1 $36.40 /ea $39.60 /ea $39.60 /ea $45.40 /ea $45.40 /ea $50.40 lea $57.20 /ea $57.20 /ea J. Brandt Co., Inc. 2816 W. Lancaster Avenue Fort Worth, TX 76107 Non-Local/Non-Minority UNIT PRICE: no bid no bid no bid lea no bid lea no bid /ea no bid /ea no bid /ea no bid /ea no bid /ea no bid lea Wayloo, Inc. 2246 NE 123 Street No. Miami, FL 33181 Dade/Non-Minority UNIT PRICE: 3% Make Someone Proud 30540/2003 In/a 04.00/logo/event t 3% Make Someone Proud 130540/2003 1 g nla i'50.00/logo/event $59.20 /ea S49.70 /ea $64.25 /ea $71.20 /ea $80.32 /ea $84.30 /ea $89.50 /ea $97.60 /ea Achievement Products, Inc. 294 Rt. 10 East Hanover, NJ 07936 Non-Local/Non-Minority UNIT PRICE: no bid no bid no bid /ea no bid /ea no bid /ea no bid /ea no bid /ea no bid lea no bid /ea no bid /ea Premo-Promos LLC 2140 Pinehurst Dr.• LaPlace, LA 7006 Non-LocallNon-Minority UNIT PRICE: no bid no bid no bid /ea no bid /ea no bid /ea no bid /ea no bid /ea no bid lea no bid /ea no bid /ea ITEM DESCRIPTION: I. 291-320 Square inches (14 x 22 and 16 x 20) J. 528 Square inches (22 x 24 Maximum Size) TOTAL FOR GROUP HI Option: Charge for additional 1 1/2" border and engraved plate Number of days required for delivery after receipt of Order(s) during contract perdiod: Warehouse address: Michelson's Trophies 680 NW 113 Street Miami, FL 33168 Dade/Non-Minority UNIT PRICE: $83.00 /ea $95.50 /ea $707.50 $15.00 A. 14 days :680 NW 113 St., Miami Prepared by Mariiza Suarez, 7/28/03 BID NO. 02-03-142 TABULATION OF BIDS TROPHIES, PLAQUES, AND EMPLOYEE SERVICE Awards Inc. DBA Trophy World 6400 NW 77 Court Miami, FL 33166 Dade/Hispanic UNIT PRICE: $57.20 /ea $105.60 lea $534.00 $6.00/EA Group 1 & II - approx. 3-5 days Group III - approx. 4 weeks 6400 NW 77 Court., Miami, FL J. Brandt Co., Inc. 2816 W. Lancaster Avenue Fort Worth, TX 76107 Non-Local/Non-Minority UNIT PRICE: no bid lea no bid /ea no bid no bid AWARDS Wayloo, Inc. 2246 NE 123 Street No, Miami, FL 33181 Dade/Non-Minority UNIT PRICE: t $101.20 /ea 2 $817.12 $119.85 n/a 110 days /ea 2246NE 123 St. No. Miami Achievement Products, Inc. 294 Rt. 10 East Hanover, NJ 07936 Non-LocallNon-Minority UNIT PRICE: no bid /ea no bid /ea no bid no bid Approval: Premo-Promos LLC 2140 Pinehurst Dr. LaPlace, LA 70068 - € Non-Local/Non-Minority - UNIT PRICE: l no bid /ea no bid /ea no bid no bid AWARD RECOMMENDATION AND APPROVAL FORM Date: July 29, 2003 Department Contact Name/Number: Bid/Contract Number: 02-03-142 Department/Division: Employee Relations Ricardo Martinez - 416-2177 or Angela Roberts - 416-1771 Summary/Description of Purchase: Sr. Buyer: Maritza Suarez, CPPB Employee Service Awards (Group IV) Justification for Award/Contract: Quality of product is excellent; most responsive to bid specification; lowest bidder; suhstantiAlly (20% less) lower than local vendor. Type of Contract: Single Purchase Short -Term Contract Lease Term Contract Contract Increase Contract Period One (1) Year Recommended Vendor(s): JBrant Co_, Inc_ Method of Purchase: Formal Bid (include bid tabulation) Competitive Negotiation (include documentation) Other Governmental Contracts (include documentation) OTR: Three (3) additional one (1) year periods MWBE/Location Status: Award/Contract Value 28,521.25 Total Value of Award/Contract (including value associated with potential OTR): Award Recommended By: Source(s) of Funds: Account Code(s): C(Tierai rr Department Director/Designee Signature City of Miami Management & Budget Date Tii r ga (AMtPM) 001000 27_0101. 6 _692 Certified By: Amount of $ ! ld available in account number QO/DDI) .. 9r/N, Le, o 4/2 Verifie« by: GNATURE Approved: City Manager Date BIDAWARDRECOMFORM Michelson's Trophies 680 NW 113 Street Miami, FL 33168 Dade/Non-Minority GROUP IV - EMPLOYEE SERVICE .WARDS A. 5 Year: la) Charm lb) Tie Tac B. 10 Year la) Charm 1 b) Tie Tac C. 15 Year la) Charm lb) Tie Tac D. 20 Year la) Charm Ib) Tie Tac E. 25 Year la) Charm lb) Tie Tac F. 30 Year la) Charm Ib) Tie Tac G. EST. OTYIIJNI T PRICE: 182 ino bid 354 'no bid 211 no bid 410 ono bid li 303 tno bid 589 Tno bid 127 246 no bid no bid /ea /ea /ea lea EXT. AMOUNT:- no bid no bid no bid no bid /ea no bid lea no bid /ea no bid lea no bid 97 no bid /ea no bid 188 no bid /ea no bid 18 no bid lea no bid 36 no bid /ea no bid 35 Year la) Charm 2 no bid lb) Tie Tac 5 ono bid TOTAL FOR GROUP IV: 1 H. Die Cost, if applicable no bid 1 Number of days for delivery ! not stated Prepared by Marilza Suarez, 7/28/03 /ea no bid /ea no bid BID NO. 02-03-142 TABULATION OF BIDS TROPHIES, PLAQUES, AND EMPLOYEE SERVICE AWARDS Awards Inc. DBA Trophy World 6400 NW 77 Court Miami, FL 33166 Dade/Hispanic EXT. UNIT PRICE: AMOUNT: no bid 1 6-8 weeks $5.40 /ea $982.80 $5.25 /ea $1,858.50 $7.28 /ea $1,536.08 $7.13 /ea $2,923.30 $9.15 /ea $2,772.45 $9.00 /ea $5,301.00 $30.38 /ea $3,858.26 $29.25 /ea $7,195.50 $32.63 /ea $3,165.11 $31.50 /ea $5,922.00 $82.50 /ea $1,485.00 $81.00 /ea $2,916.00 $136.25 /ea $272.50 $134.25 /ea $671.25 $0.00 $40,859.75 a 1£ J. Brandt Co., Inc. Wayloo, Inc. 2816 W. Lancaster Avenue 2246 NE 123 Street Fort Worth, TX 76107 No. Miami, FL 3318I Non-Local/Non-Minority Dade/Non-Minority EXT. IT PRICE: AMOUNT: ITT PRICE: $4.25 /ea 773.50 $4.25 /ea $1,504.50 $5.25 /ea $1,107.75 $5.25 /ea $2,152.50 $6.25 /ea $1,893.75 $6.25 /ea $3,681.25 $21.25 /ea $2,698.75 $21.25 /ea $5,227.50 $22.25 /ea $2,158.25 $22.25 /ea $4,183.00 $48.50 /ea $873.00 S48.50 /ea $1,746.00 $74.50 /ea $149.00 $74.50 /ea $372.50 $0.00 30 days $28,521.25 Achievement Products, Inc_ ' Premo-Promos LLC 294 Rt. 10 2140 Pinehurst Dr. East Hanover, NJ 07936 LaPlace, LA 70068, 1 Non-Local/Non-Minority Non-Local/Non-Minority EXT. EXT. . - EXT. AMOUNT: NIT PRICE: AMOUNT: ` IT PRICE: AMOUNT: $6.95 /ea $1,264.90 $6.95 /ea $2,460.30 $10.15 /ea $2,141.65 $10.15 /ea $4,161.50 $12.62 /ea $3,823.86 $12.62 /ea $7,433.18 $36.25 /ea $4,603.75 $36.25 /ea $8,917.50 (based on $350/gold. Actual ged on date of P.O.) $41.10 lea $3,986.70 $41.10 /ea $7,726.80 $97.50 /ea $1,755.00 $97.50 /ea $3,510.00 $157.20 /ea $314.40 $157.20 /ea $786.00 $52,885.54 $300.00 $7.50 /ea $1,365.00 $7.80 /ea $I,419.60 $7.00 /ea $2,478.00 $7.80 /ea $2,761.20 $9.25 /ea $1,951.73 $9.77 /ea $2,061.47 $8.75 lea $3,587.50 $9.77 /ea $4,005.70 $11.00 /ea $3,333.00 $11.45 /ea $3,469.35 $10.50 lea $6,184.50 $11.45 /ea $6,744.05 $38.00 lea $4,826.00 ' $33.50 /ea $4,254.50 $36.00 /ea $8,856.00 $33.50 lea $8,241.00 $40.00 /ea $3,880.00 ; $36.30 /ea $3,521.10 $38.00 /ea $7,144.00 $36.30 lea $6,824.40 $75.00 /ea $I,350.00 $76.50 /ea $1,377.00 $73.00 /ea $2,628.00 $76.50 /ea $2,754.00 5122.00/ea $244.00 ; $160.60 /ea $321.20 $I20.00 /ea $600.00 j $160.60 lea $803.00 $0.00 14-21 days depending on dit60 days Approval: $48,427.75 $406.25 4 weeks $48,557.57 ent Director/Designee