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HomeMy WebLinkAboutmemo from public worksCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM : Carlos A. Gimenez City Manager ( H. Jackson, Director is Works Department DATE SUBJECT: REFERENCES: ENCLOSURES: August 14, 2002 FILE : EMERGENCY FINDING Waiver of Formal Bids and Permit Fees for River Drive Warehouse Improvements This memorandum serves to request your authorization for an "EMERGENCY FINDING" Waiver of formal bids and building permit fees for immediate necessary improvements to the River Drive Warehouse located at 1100 NW South River Drive, Miami, FL 33125. This memorandum also includes a request for approval to increase an existing construction contract, to obtain a required 40-year re -certification report, an updated building survey, and required testing reports. The River Drive Warehouse is a City -owned property, which was formerly leased to the Orange Bowl Committee, and now the City intends to use the warehouse as a leased property and/or as a facility to house certain City operations. Before it can be occupied, the warehouse is in great need of repairs and improvements, which includes but is not limited to the following: 1. A new roof membrane system. 2. Renovations to the existing restrooms to comply with ADA. 3. Replace or repair damaged warehouse doors and windows. 4. Bring existing electric power and lighting systems up to Code. 5. Bring existing fire safety devices and sprinkler systems up to Code. 6. Miscellaneous demolition and building improvements. 7. 40-year re -certification of the building and required repairs. 8. Painting of the building. One of the intended warehouse uses is for storage for the "X-Games", which is coming to Miami October 1, 2002. Time is of the essence substantially to complete the above improvements by that time. There are only 6 weeks before October 1. It is highly recommended that the existing construction contract between the City and Professional General Contractors, Inc., for the Orange Bowl Stadium Structural Repairs (B-3269) be increased by an amount approved by the City Manager based on a quantified written proposal to do the above work so that the demolition and improvements immediately begin and the project completed within the City's schedule. Professional General Contractors, Inc. has done the Coconut Grove Convention Center restroom renovations and Orange Bowl Stadium repair projects on time in the past for the City. C:1MyDirectory\AP-EMERG-RIVER DRIVE WAREHOUSE.doc Carlos A. Gimenez EMERGENCY FINDING River Drive Warehouse Improvements August 14, 2002 Page two Because of the urgent need to expedite this project, we recommend approval of the "EMERGENCY FINDING" to authorize waiver of formal bidding procedures, waiver of building permit fees, increase the existing contract with Professional General Contractors, Inc., and approval to obtain the required 40-year re -certification report, an updated building survey, and required test reports. The estimate of probable cost of this project is $500,000. There is existing funding available to begin this work immediately under CIP 324002, "Orange Bowl Stadium Improvements" pending appropriation of funds to a new capital project specifically for the River Drive Warehouse Improvements at the next available City Commission meeting scheduled for August 22, 2002. Any expenditures incurred on the River Drive Warehouse Improvements project before the appropriation of funds to the new capital project for the Warehouse project will be subsequently transferred to the appropriate capital project after City Commission approval of the project. In essence, the Warehouse project will temporarily borrow funds from the Orange Bowl Stadium project until the warehouse account is formally created and funded. This "EMERGENCY FINDING", if approved, will be placed on the next available Commission agenda for ratification and ap yral by the City Commission. APPROVED: ~- DATE: pits/tr./— �D2 Marcelo A. P ha, Act'. • Director Ma,+; -e ' t and = • dget 'departmentAPPROVED � +������jDATE: fir•- ��/ ar :s A. Gimen- n/ F KR/J HJ/J RA/AI P/rjf City Manager c: Christina Abrams, Director, Conferences, Conventions & Public Facilities Jorge R. Avino, Assistant Director, Public Works Department Judy Carter, Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department C:1MyDirectory\AP-EMERG-RIVER DRIVE WAREHOUSE.doc