HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: November 6, 2023
of the City Commission
FROM: Arthur Noriega V
City Manager
SUBJECT: Information for the FY 2022-23
Year -End Budget Amendment
Background and Summary for General Fund Amendment
As part of the year-end financial closing process, it is customary for the Administration to present to the
Commission a close-out budget amendment. In accordance with Florida Statutes 166.241(7), the City
may amend the budget of the previous fiscal year within 60 days (November 30th) of the end of that
respective fiscal year. Recommendations for year-end budget amendments for departments are being
proposed to address certain line -item expenditures overages and year-end capital allocations.
In the General Fund, preliminary unaudited financial results for Fiscal Year 2022-23 indicates that the City
fund balance will increase by approximate $55.420 million from the previous fiscal year. City
Administration is recommending that $11.847 million of this surplus be allocated to year-end budget
amendments (listed below), and the remaining $43.573 million will be reserved to maintain compliance
with Financial Integrity Principles (See Attachment A).
Summary of Changes in the General Fund Revenues
The City's FY 2022-23 General Fund Revenue Budget is being amended to increase the "Franchise Fees
and Other Taxes" ($3.831 million), the "Interest" ($11.819 million), the "Intergovernmental Revenues"
($4.785 million), and the "Licenses and Permits Revenues" ($6.612 million). This will result in total
amended general fund revenues of $1.016 billion or an increase of $27.047 million (See Attachment A).
Summary of Changes in the General Fund Expenditures
The City's FY 2022-23 General Fund Expenditure Budget is being amended to increase by $27.047 million
to cover additional expenses in multiple departments. The resulting total amended General Fund
expenditure budget will be $1.016 billion (See Attachment A). The increased expenditures incurred in the
following departments:
1. Human Services — $958,000 mainly due to the Professional Services Line Item exceeding budget
allocation attributable to lack of funding to temporarily cover the Hotel/Motel expenditures.
Honorable Mayor and Members of the City Commission
Information for the FY 2022-23 Year -End Budget Amendment
Page 2 of 3
2. Building - $1.678 million mainly due to the Contractual Services Line Item exceeding budget
allocation because of the increased rates for consultants and the challenges associated with hiring
full-time positions.
3. General Services Administration - $904,000 is due to the Repair and Maintenance Line item
exceeding budget allocation to cover the market increase in parts and services.
4. Solid Waste - $1.612 million is mainly due to the Contractual Services Line Item exceeding budget
allocation to cover the increase in disposals and having to use a different vendor because one of
the main county sites being inoperable.
5. Fire Rescue - $9.721 million mainly due to Special Pay and Overtime lines exceeding $4.5 million,
the IAFF Health Trust contribution exceeding $1.7 million, and the Secondary Pension
Contribution exceeding $1.708 million.
6. Non -Departmental Accounts (NDA) - $777,000 to cover the cost of insurance for General Liability
($777,000).
7. Non -Departmental Accounts (NDA), Transfer -Out New allocations as detailed below ($11.847
million).
Transfer — Out Allocations Detail ($11.847 million)
a) $5 million for the New Building Facility for the Building Department.
b) $4.488 million to cover non -reimbursable expenditures in an expired declaration of intent
award for the Marine Stadium & Welcome Ctr/Museum Complex Financing (Award 2293, R-
16-0563).
c) $893,000 to cover a negative balance in Fund 15600 (Trolley Operation).
d) $520,000 to Citywide Festivals and Events for the World Baseball Classics (WBC).
e) $500,000 to the debt service fund for payment of series 2023E bond.
f) $300,000 for the Tower Theater.
g) $84,000 for a generator at Harley Park for the hurricane shelter designation.
h) $62,000 to cover non -reimbursable expenditures in Cresent Park (Note: CRA remove the
funding from their budget to cover).
Summary of Changes in the Special Revenue Fund (New Appropriations $2.661 million)
1. An increase of $520,000 to the Departmental Improvement Initiative fund, and Citywide Festivals
and Events (Award 2430) as detailed in the allocation section of this memo.
2. An increase of $1.248 million to the Fire Rescue Services fund, for grants received and not included
in the mid -year budget amendment.
3. An increase of $893,000 to the Transportation and Transit fund, to cover a negative balance in
Fund 15600 (Trolley Operation).
4. An increase of $1.261 million in the Transfer Out-Interfund Transfer line item and a decrease of
$1.261 million in the Budget Reserve line item with a zero net change in the Public Works Services,
Special Revenue Fund 13000 to fund a capital project for the acquisition of vehicles and
equipment for Resilience and Public Works, Operations Unit.
Honorable Mayor and Members of the City Commission
Information for the FY 2022-23 Year -End Budget Amendment
Page 3 of 3
Summary of Changes in the Five -Year Capital Plan
New Appropriations ($11.195 million)
1. A $5 million Contribution from the Building, General Funds for the New Building Facility for
Building Department - see item a) under Transfer — Out Allocations Detail.
2. A $4.488 million Contribution from General Funds for the Marine Stadium & Welcome
Ctr/Museum Complex Financing- see item b) under Transfer— Out Allocations Detail.
3. A $1.261 million Contribution from the Special Revenue, Line Closure for the acquisition of
vehicles and equipment for the Resilience and Public Works, Operations Unit - see item c) under
Summary of Changes in the Special Revenue Fund.
4. A $300,000 Contribution from General Funds for the Tower Theater - see item f) under Transfer —
Out Allocations Detail.
5. A $84,000 Contribution from General Funds for a generator at Harley Park- see item g) under
Transfer — Out Allocations Detail.
6. A $62,000 Contribution from General Funds to cover non -reimbursable expenditures in Cresent
Park (Note: CRA removed the fund to cover it)- see item h) under Transfer —Out Allocations Detail.
Adjustments to Debt Service Funds
The FY 2022-23 Adopted Budget for the Debt Service Fund of $65.511 million is recommended to be
increased by $29.578 million, to a revised total of $95.089 for the refunding of the Special Obligation Bond
(2020) Series 2023 (Port of Miami Tunnel), as per Resolution R-20-01-93, adopted by the City Commission
on July 09, 2020 ($29.078 million) and for a transfer -in from the General Fund for a March Debt service
payment for the Series 2023B Bond ($500,000).
Attachment A
General Fund Revenue
Amended Budget
FY 2022-23
Close-out
Final Amended Budget FY
2022-23
Property Taxes
$490,546,000
$490,546,000
Franchise Fees and Other Taxes
124,167,000
3,831,000
127,998,000
Interest
19,707,000
11,819,000
31,526,000
Transfers -In
14,898,000
14,898,000
Fines and Forfeitures
6,208,000
6,208,000
Intergovernmental Revenues
99,876,000
4,785,000
104,661,000
Licenses and Permits
78,451,000
6,612,000
85,063,000
Other Revenues (Inflows)
28,261,000
28,261,000
Charges for Services
126,662,000
126,662,000
Total Revenues
$988,776,000
$27,047,000
$1,015,823,000
General Fund Expenditures
Mayor
$3,132,000
$3,132,000
Commissioners
10,616,000
10,616,000
City Manager
6,236,000
6,236,000
Agenda Coordination
386,000
386,000
Independent Auditor General
1,776,000
1,776,000
City Attorney
12,279,000
12,279,000
City Clerk
2,152,000
2,152,000
Civil Service
622,000
622,000
Code Compliance
10,713,000
10,713,000
Communications
1,571,000
1,571,000
Equal Opportunity and Diversity Programs
619,000
619,000
Finance
12,358,000
12,358,000
Grants Administration
2,025,000
2,025,000
Human Resources
6,033,000
6,033,000
Innovation and Technology
15,710,000
15,710,000
Management and Budget
3,174,000
3,174,000
Procurement
3,451,000
3,451,000
Resilience and Sustainability
1,062,000
1,062,000
Human Services
6,624,000
958,000
7,582,000
Building
27,266,000
1,678,000
28,944,000
Planning
6,461,000
6,461,000
Zoning
5,849,000
5,849,000
Housing and Community Development
1,833,000
1,833,000
Capital Improvements
3,925,000
3,925,000
General Services Administration
32,638,000
904,000
33,542,000
Resilience and Public Works
31,910,000
31,910,000
Solid Waste
44,373,000
1,612,000
45,985,000
Fire -Rescue
183,793,000
9,271,000
193,064,000
Police
287,527,000
287,527,000
Real Estate and Asset Management
17,961,000
17,961,000
Parks and Recreation
60,421,000
60,421,000
Risk Management
4,135,000
4,135,000
Non -Departmental Accounts (NDA)
42,907,000
777,000
43,684,000
Transfers - Out
137,238,000
11,847,000
149,085,000
TOTAL GENERAL FUND
$988,776,000
$27,047,000
$1,015,823,000
Attachment B
Special Revenue Funds
Amended Budget
Close-out
Final Amended Budget
FY 2022-23
General Special Revenues
5,577,000
-
$ 5,577,000
Public Facilities
400,000
-
400,000
Sport Facilities and Activities
13,000
-
13,000
Planning Services
21,886,000
-
21,886,000
Planning and Zoning Tree Trust Fund
6,446,000
-
6,446,000
Public Art Fund
3,895,000
-
3,895,000
Historic Preservation Trust Fund
521,000
-
521,000
Fire Rescue Services
10,578,000
1,248,000
11,826,000
UASI-Fire Rescue
28,670,000
-
28,670,000
Parks and Recreation Services
3,733,000
-
3,733,000
Police Services
19,431,000
-
19,431,000
Law Enforcement Trust Fund
1,706,000
-
1,706,000
Public Works Services
9,034,000
-
9,034,000
Solid Waste Recycling Trust
61,000
-
61,000
City Clerk Services
1,848,000
-
1,848,000
Community and Economic Development
90,058,000
-
90,058,000
Homeless Program
2,407,000
-
2,407,000
Human Services
667,000
-
667,000
Bayfront/Riverfront Land Acquisition Rouse Trust
1,961,000
-
1,961,000
Miami Ballpark Parking Facilities
16,283,000
-
16,283,000
Departmental Improvement Initiatives
71,780,000
520,000
72,300,000
Transportation and Transit
18,143,000
893,000
19,036,000
Emergency Funds
10,950,000
-
10,950,000
American Rescue Plan Act
116,721,000
-
116,721,000
TOTAL SPECIAL REVENUE FUNDS
$ 442,769,000
$ 2,661,000
$ 445,430,000