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Home My WebLink AboutMemorandumTO: The Honorable Mayor and Members of the City Commission FROM: TimothOSchmand Executive Director RECOMMENDATION DATE: September 28, 2010 SUBJECT: Resolution — Authorizing the Bayfront Park Management Trust (Trust) to negotiate and execute a professional service agreement for external auditing services with Sanson Kline Jacomino & Company, LLP, pursuant to RFP 229237. It is respectfully recommended that the City 'Commission accept the recommendation of the City Manager, approving the findings of the Bayfront Park Management Trust's External Audit Evaluation Committee (Evaluation Committee), pursuant to RFP 229237, ranking the top three auditing firms as: 1) Sanson Kline Jacomino & Company, LLP, (2) Alberni Caballero & Company, LLP and (3) Keefe, McCullough & Co., LLP, and authorize the Trust to negotiate and execute a Professional Services Agreement (PSA), in substantially the attached form, with Sanson Kline Jacomino & company, LLP, in the amount not to exceed $63,000, for the contract term of one year with an option to renew for two (2) additional one-year periods. BACKGROUND The City of Miami Purchasing Department issued RFP 229237 on July 16, 2010, for the provision of external auditing services for the Bayfront Park Management Trust (Trust). Four (4) proposals were received by the July 23, 2010, deadline. On September 28, 2010 the Trust's Evaluation Committee held a publicly noticed meeting and finalized its evaluation after presentations by the four proposers. At its regularly scheduled board meeting, September 28,. 2010, the Evaluation Committee recommended to the Trust, to approve the selection of the top three ranked firms: 1) Sanson Kline Jacomino & company, LLP, (2) Alberni Caballero & Company, LLP and (3) Keefe, McCullough•& Co., LLP. The Trust adopted Resolution 10-041 approving the selection of the top three ranked firms and authorizing the executive director to negotiate and execute PSA. Funds for this service are available from the Bayfront Park Management Trust Operating Budget.