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PROFESSIONAL SERVICES AGREEMENT This agreement ("Agreement") entered into as of the day of 2010, by and between the Bayfront Park Management Trust ("Trust") and Sanson, Kline, Jacomino & Company, LLP (the "Auditor"). RECITAL WHEREAS, the Trust desires to retain Auditor's services ("Services"), defined herein, and Auditor desires to be the independent auditor of the Trust. IVHEREAS, the Trust issued a Request for Proposal ("RFP") No. 229237, on July 16, 2010, to seek a qualified provider for external auditing services and Auditor submitted the most qualified response ("Proposal') and was selected for the provision of the Services. The RFP and the Proposal are sometimes referred to herein, collectively, as the Solicitation Documents, and are by this reference express])' incorporated into and made a part of this Agreement as if set forth in full; and, WHEREAS, the Trust at its board meeting of September 28, 2010, approved by Resolution 910-041, the selection of the Auditor and authorized the Trust's Executive Director (the "Executive Director") to enter into an agreement. NOW, THEREFORE, in consideration of the promises and the mutual covenants and obligations herein contained and subject to the terms and conditions herein stated, the parties hereto understand and agree as follows: 1. TERMS: The term of the Agreement shall be for one (1) year with an option to renew for two (2) additional one year periods, subject to Trust approval. 2. SCOPE OF SERVICES: Auditor agrees to provide the Services as specifically described and subject to the terms and conditions set forth in the Proposal attached hereto as "Exhibit A" w1 ich by this reference is incorporated into and made a part of this Agreement. At the written request of the Trust, Auditor shall perform such additional services as may reasonably be required ("Additional Services"). 3. COMPENSATION: A. The amount of compensation payable by the Trust to the Auditor for the Services shall not exceed $20,000 in year one (1), $21,000 in year two (2), and $22,000 in year three (3), including fees, cost and expenses. Payment shall be made within thirty (3 0) days after receipt of Auditor's invoice, detailing the charges incurred during the immediately preceding BPMT/2010 Sanson, Kline, Jacomino & Co., PSA month and accompanied by sufficient supporting documentation and contain sufficient detail to allow a proper audit of expenditures should the Trust require one to be performed. The Trust shall not be responsible for any of Auditor's fees, costs or expenses above $20,000, $21,000 and $22,000, for each year respectively, unless approved in advance by the Trust or its designee. B. Compensation to the Auditor for Additional Services, if any, shall be based on an amount agreed-upon in writing at the time the Sen -ices are requested. C. If the Auditor is entitled to reimbursement of travel expenses, then all bills for travel expenses shall be submitted in accordance with Section 112.061. Florida Statutes. 4. TRUST INSPECTION RIGHTS: For a period of three (3) years after completion of the Services authorized under this Agreement, Auditor shall make available to its successor, the Trust and the City of Miami ("City"), including its designees, the work papers, records and other evidence and documents relating to Auditor's Services and Additional Services. The Trust and the City, including its designees, shall be entitled, at any reasonable time during such three (3) year period, to inspect such documents and to reproduce the same, at its expense, and Auditor will make the provisions at the time the need for reproduction arises. 5. AWARD OF AGREENTENT: Auditor represents and warrants to the Trust that it has not employed or retained any person or company employed by the Trust to solicit or secure this Agreement and that it has not offered to pay, paid or agreed to pay any person any fee, commission; percentage, brokerage fee or gift of any kind contingent upon or in connection with the award of this Agreement. 6. 0NVNTERSHIP OF DOCUMENTS: Subject to the provisions of Chapter 119, Florida Statutes, and state public records laws, the work papers for the audit engagement(s) are the property of Auditor and shall constitute confidential information. However, pursuant to Government AuditiriQ Standards. the Auditor is required to make certain work papers available to federal and state regulatory agencies upon request for their reviews of audit quality and will provide audits and the use of their Auditors. Auditor's personnel will allow- access to supervise these regulatory agencies' review the work papers. 7. COMPLIANCE V4'ITH FEDERAL STATE AND LOCAL LAWS: Auditor understands that agreements between private entities and local government are subject to certain laws and regulations, including laws pertaining to public records, conflict of interest records keeping, etc. The Trust agree to comply with and observe all applicable federal, state and local laws, rules, regulations, codes and ordinances, as they.may be amended from time to time. BPMT/2010 Sanson, Kline, Jacomino & Co., PSA S. INDEMNIFICATION: Auditor shall indemnify. defend and hold harmless the Trust and its officials, employees and agents (collectively referred to as "Indemnities'') and each of them from and against all loss, costs, penalties, fines, damages; claims, liabilities or expenses, including attorney's fees (collectively referred to as "Liabilities') arising out of, resulting from, or in connection with (i) the performance or non- performance of the services contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by any act; omission, default or negligence (whether active or passive) of Auditor or its employees, agents or subcontractors (collectively referred to as "Auditor"). or (ii) the failure of the Auditor to comply with any of the paragraphs herein, or (iii) the failure of the Auditor to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement, or (iv) the failure of any representations or warranties of Auditor hereunder. Auditor expressly agrees to indemnifi° and hold harmless the Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or former employee of Auditor; or any of its subcontractors, as provided above; for which the Auditor's liability to such employee or former employee would otherwise be limited to payments under state Workers' Compensation or similar laws. 9. INSURANCE: During the term of this Agreement; Auditor shall carry the minimum insurance described below: a) Workers' Compensation insurance for all of Auditors employees as required by Section 440, Florida Statutes: b) Professional liability insurance with a combined single limit of $1,000,000; c) Such insurance shall provide that it will not be canceled or modified without a least thirty (30) days prior written notice to the Trust; d) All applicable policies shall name the City and the Trust as additional insured. 10. CONFLICT OF INTEREST: A. Auditor is aware of the conflict of interest laws of the City of Miami (City of Miami Code, Chapter 2, Article V), Dade County Florida (Dade County Code, Section 2-11.1 et. seq.) and of the State of Florida as set forth in the Florida Statutes and agrees that it will fully comply in all respects with the terms of said laws and any future amendments thereto. B. Auditor covenants that no person or entity under its employ, presently exercising any functions or responsibilities in connection Nvith this Agreement, has any personal financial interests; direct or indirect with BPMT/2010 Sanson, Kline, Jacomino & Co., PSA Trust. Auditor further covenants that, in the performance of this Agreement, no person or entity having such conflicting interests shall be utilized in respect to Services provided hereunder. Any such conflict of interest(s) on the part of Auditor, its employees or associated persons or entities must be disclosed in writing to the City. 11. DEFAULT: If Auditor fails to comply with any term or condition of this Agreement or fails to perform any of its obligations hereunder, then Auditor shall be in default. Upon the occurrence of a default hereunder, the Trust, in addition to all remedies available to it by law, may immediately, upon written notice to Auditor; terminate this Agreement; whereupon all payments, advances or other compensation paid by the Trust to Auditor while :Auditor was in default shall be immediately returned to the Trust. Auditor understands and agrees that termination of this Agreement under this section shall not release Auditor from any obligation accruing prior to the effective date of termination. 12. TRUST'S TEILr1'IINATION RIGHTS: The Trust shall have the right to terminate this Agreement, in its sole discretion, at any time, by giving written notice to Auditor at least five (5) business days prior to the effective date of such termination. In such event, the Trust shall compensate Auditor for the Services rendered and expenses, fees and cost incurred prior to the effective date of termination. In no event shall the Trust be liable to Auditor for any additional compensation; other than that provided herein, or for any consequential or incidental damages. Additionally, the Trust shall have the right to terminate this Agreement, without notice or liability to Auditor, upon the occurrence of an event of default. In such event, the Trust shall not be obligated to pay any amounts to Auditor and Auditor shall reimburse to the Trust all amounts received for Services provided while Auditor was in default under this Agreement. 13. ASSIGNMENT: Auditor shall not assign this Agreement; in whole or in part; without the prior consent of the Trust, which may be withheld or conditioned, in the Trust's sole discretion. 14. NOTICE: All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated below or to such other address as a party may designate by notice given as herein provided. Notice shall be deemed given on the day on which personally delivered or, if by mail, on the fifth day after being posted or the date of actual receipt, which ever is earlier. BPMT12010 Sanson, Kline, Jacomino R Co., PSA AS TO TRUST: Timothy F. Schmand Executive Director Bayfront Park Management Trust 301 N. Biscayne Boulevard Miami, Florida 33132 WITH A COPS' TO: Julie O. Bru City Attorney City of Miami 444 SW Second Avenue, 9h Floor Miami, Florida 33132 AUDITOR: Richie C. Tandoc Partner Sanson, Kline, Jacomino & Company, LLP 5805 Blue Lagoon, Drive; Suite 220 Miami. Florida 33126 15. MISCELLANEOUS PROVISIONS: A. This Agreement shall be constructed and enforced according to the laws of the State of Florida B. Title and paragraph heading are for convenient reference and are not a part of this Agreement C. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof and no waiver shall be effective unless made in writing. D. Should any provision, paragraph, sentence, word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid; illegal or otherwise unenforceable under the law's of the City of Miami or State of Florida such provisions; paragraph, sentence; word or phrase shall be deemed modified to the extent necessary in order to conform Mth such laws, or if not modifiable, then same shall be deemed severable. In either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect or limitation of its use. E. This Agreement constitutes the sole and entire agreement between the parties hereto. No modification or amendment hereto shall be valid in writing and executed by properly authorized representative of the parties hereto. F. In the event of a conflict between the terms of the Agreement and the exhibits, interpretation of the Agreement should control. 16. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties hereto, their heirs, executors, legal representatives, successors, or assigns. BPMT12010 Sanson, Kline, Jacomino & Co., PSA 17. INDEPENDANT CONTRACTOR: Auditor has been procured and is being engaged to provide Services to the Trust as an independent contractor and not as an agent or employee of the Trust. Accordingly, Auditor understands that Florida Workers Compensation benefits available to employees of the Trust are not available to Auditor and agrees to provide workers' compensation insurance for any employee or agent of Auditor rendering Services to the Trust under this Agreement. 18. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and only Agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties and obligations of each to the other as of this date. Any prior agreements, promises, negotiations, or representations, not expressly set forth in this Agreement, are of no force or effect. 19. COUNTERPARTS: This Agreement may be executed in tuo or more counterparts, each of which shall constitute an original but all of which, when taken together; shall constitute one and the same agreement. v 20. NONDISCRIMINATION: Auditor hereby represents and warrants that all of its employees are treated equally during employment without regard to race, color, sex, religion, creed, ancestry, national origin, age, disability, marital status or sexual orientation. 21. AUTHORITY TO PRACTICE: Auditor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business in a reputable. manner. Proof of such licenses and approvals shall be submitted to the Trust's representative upon request. (Signature page follows) BPMT12010 Sanson, Kline, 7acomino & Co., PSA IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. Witness: For Auditor Sanson, Kline, Jacomino & Company, LLP Name Richie C. Tandoc, Partner Witness: For Bayfront Part: -Management Trust Jose Gell Timothy F. Schmand Administrative Officer Executive Director Approved as to Insurance Requirements: Administrator, Risk Management Approved as to Form and: Correctness Julie O. Bru City Attorney BPMT/2010 Sanson, Kline, Jacomino & Co., PSA PARTNERSHIP RESOLUTION Whereas, Sanson, Kline, Jacomino & Company, LLP; desires to enter into an Agreement with the Bayfront Park Management Trust substantially in the form of the agreement to which this Resolution is attached; Whereas, the Partners of Sanson, Kline, Jacomino & Company, LLP, at a duly held meeting has considered. the matter in accordance with the By -Laws of the Partnership, NOW, THEREFORE, BE IT RESOLVED BY THE PARTNTERS that this partnership is authorized to enter into the Aareement with the Bayfront Park Management Trust and Richie C. Tandoe, Partner, is hereby authorized and directed to execute the Agreement in the name of this Partnership and to execute any other documents and perform any acts in connection therewith as may be required to accomplish its purpose. IN WITNESS WHEREOF, this day of 2010 BY: Notary Public "ss Partner BPMT/2010 Sanson, Kline, Jacomino & Co., PSA WI I L D R E D A N D C L A U D E P E P P E R 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358.7550 FAX: (305) 358-1211 September 28, 2010 Carlos A. Micova City of Miami City Manager 3500 Pan American Drive ? 4iami. Florida 33133-5504 Re: RFP 229237; External Auditing Services for the Bayfront Park Management Trust Dear Mr. Migoya: As Chairperson of the Evaluation Committee ('`Committee') for the above services for the Bayfront Park Management Trust (Trust), it is my responsibility to offer the findings and recommendation of the Committee. The City issued RFP 229237 for the provision of an external auditing firm at Bayfront Park on July 16, 2010, and four (4) responses were received by the July, 23, 2010 deadline. The Evaluation Committee ("Committee'), appointed by the Chairman of the Bayfront Park Management Trust and approved by yourself, met on September 28, 2010, at which time the Committee held a publicly noticed meeting and finalized its evaluation of the (4) proposers. Following discussion and deliberation, the Committee recommends the following rank order: 1. Sanson Kline Jacomino & Company; LLP 2. Alberni Caballero & Company, LLC 3. Keefe, McCullogh & Co., LLP Should contract negotiations fail with the top ranked firm; the Committee recommends the Trust negotiate with the second ranked firm. Should contract negotiations fall with the second ranked firm- then the Committee recommends the Trust negotiate with the third ranked firm. Rodolfo C lderon, Chairperson BPMT Procurement Evaluation Committee Approve -0 Timothy F. Schmand; xecutwe Director Date:Z lo Approved: Carlos A. Migoya, City Manager Date: FQY T !k W I V BLE Off' CONTLNTS Sanson, Aline, Jacomino & Company, LLP Page Transmittal Letter / Executive Summary......................................................................... 1 Proposer's Qualifications and Experience Organizational Structure and Historyy......................................................................... 3 Firm Partners and Professionals........................................................................... 3 Relevant Audit Experience..................................................................................... 4 References........................................................................................ 5 Proposed Engagement Team......................................................................................... 6 Experience and Qualifications...................................................................................... 7 CPA Licenses and Memberships...................................................................... 13 Continuing Professional Education Program .................................................... 13 Information and Assistance Expected from the Trust ........................................ 13 Proposer's Technical Qualifications Locationof Office...................................................................................... 14 Audit Approach and Work Plan...................................................................... 14 TentativeTimetable ............ --................ ....................................................................... 17 Recent, Current and Projected Workload........................................................... 18 Quality Control Revie«- Program ... ........... ...................... ........... I ..... ........... 18 DeskReviews.................................................................................... 18 Understanding of the Services Required...................................................... 18 Current Developments of GASB and FASB Pronouncements ............................ 19 Independence................................................................................................................. 20 Litigation / Disciplinary Action................................................................ 20 Bankruptcies....................................................................................... 20 Fees for Services Costof Sen!ices........ ................................................................. I .................. ... 21 Additional Professional Services ................................................... I...... I................. 23 Appendix A. Certifications and Other Required Documents Bayfront Park Management Trust—RFPA'o. 22923% SANSON'KLINE JACOWN0 & COMPANY, LLP Certified Public Accountants & Consultants July 30. 2010 Evaluation Committee Ba\front Park Manaaement Trust 301 North Biscayne Blvd. Miami, Florida 33132 RE: Proposal to Provide External Auditing Services Dear Members of the Evaluation Committee: 5805 Blue Lagoon Drive suite ')?O Miami, Flori. a 33126 Tel. (305) 269-8633 Fax (305) 265-0552 �Nww.,kinetxom Sanson, Kline; Jacomino & Company; LLP ("SKJ") is pleased to have the opportunity to respond to Request for Proposal ("RFP") No. 229237 to provide external auditing services to Bayfront Park Management Trust (the "Trusf'), for the fiscal year ending September 30; 2010, with an option to renew for four (4) additional one (1) year periods. SKJ is committed to continuing to provide value-added and quality service to the Trust; combining the responsive personal contact associated with a smaller firm and the sophisticated professional resources of a larger firm. As leaders in servicing non-profit and governmental entities. SKJ is fully qualified to provide external auditing services to the Trust. We strive to exceed the expectations of our clients, with a commitment to total quality service. Translating our experience and resources into effective and efficient value-added services to the Trust is our highest priority, which is why we believe we are best suited to continue to be part of your professional team. The task that the Trust faces in selecting a flirni to provide external auditing services is not an easy one. There are obvious similarities among the firms submitting proposals, but there are also distinguishing characteristics. Our goal in this proposal is to present those characteristics that distinguish us as the team best suited to serve the Trust. Understanding of Your Needs Based on our knowledge and experience gained in serving similar sized governmental and non-profit entities; as well as the knowledge and experience that we've gained as the external auditors for the Trust during the last two years, SKJ has a clear understanding and ability to provide the scope of services requested in the RFP; as more thoroughly described throughout this proposal. As a result, our continuation as your auditors would not only eliminate any learning curve in performing the audit, but also allows us to provide you with a more competitive audit fee. With our team; the Trust can be assured that we are committed to performing the work efficiently and effectively. aSYJ Committed To Serving Government SKJ has been in the business of serving govemmental and non-profit entities for over 32 years. The firm strives to maintain its objectives in the rendering of services of the highest quality with local firm attentiveness to all of its Governmental and non-profit clients. In our commitment to provide quality- services ualityservices to our public sector clients, in 2003 the firm hired me, Richie Tandoc, as a Partner, specializing in the government and non-profit industry. I'm a former Senior Manager with KP1vIG's Healthcare and Public Sector Practice, with over 17 years of experience in the government and non-profit industry. During my career at KPMG. I provided audit services to a number of governmental entities, including the City of Miami Community Redevelopment Agencies, the City of Miami; Florida, Miami -Dade County, Florida, the City of Miami Beach; Florida; the School Board of -Miami -Dade County, Florida the School District of Palm Beach County, Florida, and many others. (See more information on SKJ's proposed engagement team in the "Proposer's Qualifications and Experience" section). All of SKJ's professionals, from entry-level accountants to partners, are trained to understand the issues and meet the needs of governmental and non-profit entities. Our professionals bring a comprehensive understanding of the issues that face governmental and non-profit entities as well as "bench strength" at all levels, allowing us to respond swiftly and effectively to your evolving needs. Responsiveness SKJ prides itself in responding to the needs of its clients. This responsiveness is not only demonstrated by being able to continue to meet the deadlines for the audit. but in responding to other requests as well. The proposed engagement team will consist of the same individuals that have served the Trust during the past two years, and which will provide the expertise required by the Trust. Our ability to be responsive will be enhanced by the open communications and good working relationship that we have developed with management of the Trust during the last two years. We look forward to hearing from you and to continuing to work with the Trust. As a Partner of SKJ, I am the Trusts primary contact and I am duly authorized to make representations for the firm. This proposal is a firm and irrevocable offer for 90 days after the date of this letter, and is subject to the successful completion of our prospective client evaluation. Sincerely; Sanson. ine, Jacomino & Company, LLP Richi C. Tandoc Partner Organizationa[Structure andYlistory Sonson, Kline, Jacomino & Company, LLP Sanson, Kline, Jacomino & Company, LLP ("SKY), a local CPA firm, was founded on January 7, 1978 by two former Partners and one Manager of Alexander Grant & Co. (currently known as Grant Thornton, LLP), and on October 1, 1998, the firm became a limited liability partnership. The firm has provided professional services to numerous governmental non-profit and for-profit entities for over 32 years, including accounting/bookkeeping, auditing, consulting, tax, and other assurance and advisory services. The firm's assurance and advisory practice (which consists of aceounting/bookkeeping, auditing,. consulting and other advisory services) is composed JJ% of engagements in the governmental and non-profit industry, and 46% in the commercial and for-profit industry, including real estate developing, construction; banking, manufacturing, impori'export retail, and services fields. The firm's main office is located at 5805 Blue Lagoon Drive, Suite 2,20, Miami, Florida 33126. SKJ is licensed and authorized; as a CPA firm to perform audit of Florida Board of Accountancy and is and has been in Good st of certification at Appendix A). SKJ is a member of the A Accountants Private Companies Division for CPA firms. employees are members of the American Institute of Certified Institute of Certified Public Accountants, and are in good stand SKJ is a Minority Business Enterprise and/or Small Business En of Miami -Dade County, Florida, Miami -Dade County, Florida, ( SKJ is currently the auditor for the City of Miami Com Miami Sports & Exhibition Authority, as well as the su Florida audit engagement and was the auditor for the B years ending September 30, 2008 and 2009. Firm Partners and fofessionars The three principle Partners of the firm are as follows: and accounting services, by the State riding with the State Board (see copy ierican Institute of Certified Public 11 of our partners and all eligible Public Accountants and the Florida ng with such Institutes. In addition_ erprise certified by the School Board ity, and the State of Florida. Redevelopment Agencies and the ;t auditors for the City of Miami, Park Management Trust for fiscal In addition to the Partners above, the firm consists of 11 other professionals composed of: Years of Ser%ice Tony Jacomino. Tax & Managing Partner 46 Richie Tandoc, Assurance & Advisory Partner 17 Alfredo Jacomino. Tax Partner 16 In addition to the Partners above, the firm consists of 11 other professionals composed of: t For a list of the professional staff that will be assigned to the audit of the. Trust, see page 6. c Bad front Park Management Trust — RFP No. 229237 No. of Managers / Supervisors 4 Seniors 3 Staff 4 t For a list of the professional staff that will be assigned to the audit of the. Trust, see page 6. c Bad front Park Management Trust — RFP No. 229237 SKJ Sanson; Kline, Jacomino & Company,, LLP LA -k IX,efevantAudit-Verience To succeed in today's competitive and highly complex marketplace; a company's business acumen and professional talents must be distinguished from the masses. SKJ takes pride in its ability to provide clients with the array of experience and the depth of resources they require. Our professionals have substantial experience in auditing non-profit and governmental entities in accordance with auditing standards generally accepted in the United States of America, -Audits of Non -Profit Organizations. GoverTament Auditing Standards and O.N4B Circular A-133 (single audits), Audits of States, Local Governments, and Non -Profit Organizations. and Chapter 10.550 Rules of the -Auditor General, and the preparation of financial statements in accordance with such standards, and FASB pronouncements, statements and interpretations, where applicable. Our experience comes from having audited the Trust in the past and entities similar to the Trust. The following is a select list of governmental and non-profit audit and consulting clients that SKJ has been engaged in the last three years: y Governmental and Non -Profit Audits ■ Alzheimer's Association • Bayfront Park Management Trust • Boynton Beach Com-nunity Red. Agency • City of Hialeah; Florida • City, of Miami, Florida • City of Miami Community Red. Agencies ■ Concert Association of Florida, Inc. • Coral Reef Montessori Charter School • City of Coral Springs, Florida ■ City of Hialeah, Florida • City of Miami. Florida • City of Pompano Beach, Florida ■ Latin Chamber of Commerce of USA ■ First Call For Help of Broxard, Inc. • Latin Chamber of Commerce of USA • Miami -Dade County Aviation Department • Miami -Dade County General Segment • Miami -Dade Expressway Authority ■ North Miami Community Red. Agency • School Board of Miami -Dade County • School District of Palm Beach County Audits / Grant Audits • Miami -Dade County Aviation Department • Miami -Dade County- General Segment • Miami -Dade Expressway Authority ■ School Board of Miami -Dade County • School District of Palm Beach County Governmental and Non -Profit Consulting • Children's Services Council of Broward Florida Department of Environmental Protection ■ City of Miami; Florida • Florida Department of Revenue • City of Miami Community Red. Agencies Miami -Dade Expressway Authority • City of Miami Beach; Florida Miami -Dade Taxicab Lottery • City of Taniarac. Florida • Miami -Dade Transit • Cuban Museum, Inc. • Spiral Tech Elementary Charter School 04. 4 B,D `rcnt Park Management Trust — RFP No. 229237 References Sanson, Kline, Jacomino d Company, LLP The following is a select list of engagements similar in scope of services to those requested in the RFP, with applicable contact information, performed within the last five years: City of-Aflanzi Community Redevelopment Agencies • Value of Contract: $50,000 per year • Term: 2002-2007; 200E-2012 • Contact: Miguel Valentin, Finance Officer I Jim ■ Telephone: (305) 679-6810 Villacorta_ Executive Director ■ Address: 49 NW 5`h Street, Suite 100, Miami, Florida 33128 Boynton Beach Cominunio) Redevelopment Agency • Value of Contract: $20,000 per year • Term: 200E-2012 • Contact: Susan Harris, Finance Director • Telephone: (561) 737-3256 • Address: 915 South Federal Highway, Boynton Beach, FL 33435 Mianzi Sports and Exhibition Authority • Value of Contract: S 10,000 per year • Term: 2009-201.1 • Contact: Timothy Schmand, Executive Director • Telephone: (305) 373-9780 • Address: 301 ?North Biscayne Blvd., Miami, Florida 33132 Miami -Dade Expressway Authority • Value of Contract: $20,000 per year ■ Term: 2005-2010 • Contact: Marie Schafer, CFO • Telephone: (305) 637-.3277 • Address: 3790 NW 2151 Street, Miami, Florida 33142 North Miami Community Redevelopment Agency • Value of Contract: $8,000 per year ■ Term: 2006-2008 • Contact: Tony Crapp, Sr., Executive Director Telephone: (305) 899-0272 • Address: 615 NTE 124"' Street, North Miami, Florida 33161 Bayfront Park Management Trust —.RFP No. 229237 71 TroposedEngagement Team. Sonson, Kline, Jacomino & Company, LLP The following organization chart outlines the proposed engagement team that will be assigned to the audit engagement: Ba}frcnt Park -Management Trust — RFP No. 229237 ff E-irpeiience and Qualifications Sanson, Kline, Jacomino & Company, LLP The proposed engagement team has extensive knowledge and experience in performing audits in accordance with generally accepted auditing standards, Governnsent Auditing Standards, OMB Circular A-133, Audits of States, Local Gove7-777?7e71s, and Aron -Profit 07-gar7iza6017s, and Chapter 10.550 Rules of the Auditor General, which include audits of entities such as non -profits, cities, counties, special districts, school districts, charter schools and other component units. In order to fulfill our commitment to the Trust, we have structured an engagement team that will be responsive to your needs, consisting of professionals with the skills and experience in dealing with the issues you face. This proposed engagement team consists of the same individuals that have served the Trust during the audits for the fiscal years ending September 30, 2005 and 2009. This is a proven team, and continuing to utilize this team eliminates any learning curve in performing the audit. I,rith the knowledge that we have of the Trust's business and accounting operations, the audit will be completed in an efficient, effective and timely manner. In addition, the level of service provided by our Engagement Partner and Manager is unmatched. The Engagement Partner will be at the client site, and in contact with finance personnel, at a minimum, tug days a week. The Engagement Manager will be at the client site, at a minimum, three days a week. y u The proposed engagement team consists of the following supervisory professionals: Client Service and Engagement Partner The client service and engagement partner will serve as the primary contact for senior management to ensure open and effective channels of communication. The partners responsibilities include keeping abreast of important developments concerning issues that would directly affect the Trust; coordinating the total services to be provided through continuous communication with members of the engagement team: determining the content of the reports to be issued; ascertaining that professional standards have been complied with throughout the engagement and directing and controlling the efforts of all personnel assigned to the engagement. v Richie C. Tandoc will serve as the client service and engagement partner. Richie has over 17 years of professional experience serving non-profit; governmental, and for-profit clients. Richie is the Partner - in -charge of SKJ's assurance and advisory practice, «vith a specialization in serving governmental and non-profit entities. In addition, he is the Technical Resource Partner responsible for keeping the firm's professionals updated on current accounting and auditing standards, as well as the Human Resources Partner and the liaison for the firm's govemmental subcontract work with the national. regional and other local accounting firms. v Concurring Reviewer The concurring reviewer will perform an in-depth second review of the «workpapers and report to ensure proper presentation as an additional level of quality control. She will also be readily available to the engagement team for consultation on technical issues. Bar6ont Park Monagement Trust — RFP No. 229237 D Sanson, Kline, Jacomino & Company, LLP Carole SteNvart-Heron will serve as the concurring reviewer. Carole, a Senior Manager with the firm, has over 14 years of professional experience serving governmental, non-profit, and for-profit engagements. Carole has extensive experience in examining accounting records for non-profit, F and for-profit entities to help ensure the reliability and integrity of financial information; compliance with contracts; policies, plans; procedures, laws and regulations; and reviews of internal controls. Engagement fan ager The engagement manager will be responsible for developing and coordinating the overall audit work- plans orkplans under the direction of the engagement partner. Her responsibilities also include supervising staff personnel, coordinating the da} =to -day audit fieldwork, and performing an in-depth review of all pertinent work papers and reports. She will also be responsible for coordinating the completion of the audit and the preparation of the reports; and for bringing to the attention of the partner any technical and sensitive issues; and potential solutions to such. Jenny Orantes will serve as the engagement manager. Jenny has over 13 years of experience serving non-profit; governmental, and for-profit clients. En,, enzent Supervisor The engagement supervisor will assist in the planning of the audit; allocate audit tasks to staff and direct the day-to-day performance of the plan; will be under the supervision of the engagement manager and partner; supervise audit staff and oversee daily progress of the engagement; communicate with the manager regarding the progress of the audit; review all workpapers and reports, and identif}, any technical issues to be discussed with the manager. Danae Vasco will serve as the engagement supervisor. Danae has over 10 years of experience'serving non-profit; governmental, and for-profit clients. All members of the engagement team will be available at any time to assist the Trust with accounting; auditing, and/or financial reporting questions, or any other questions within the scope of the audit engagement. Questions that are not within the scope of the audit; and require a substantial amount of time to research and resolve, would fall within the additional services categorv, and would therefore be charged at the rates detailed in the "Additional Professional Services" section of this proposal. In addition, we will make every effort to ensure that the supervisory staff assigned to the audit of the Trust will be assigned to the engagement from year to year. If that is not possible, due to promotions or resignation of staff; then we will ensure that the newly assigned supervisory staff will have the adequate qualifications to provide the required services to the Trust. See resumes for each proposed team member on the pages following:. Bayfront Park Management Trust — RFP No. 229237 n^ SKJ Sanson, Fine, Jacomino d Compamm, LLP & W Richie C. Tandoe Client Service and Engagement Partner Race/Ethnicity: Asian Gender: Male Professional Experience Richie has over 17 years of experience serving governmental and non-profit clients. He has extensive experience in analyzing and evaluating internal controls over all major financial processes of government and non-profit entities, and in auditing federal and state grants in accordance Nvith OMB Circular A-133 and Rules of the Florida Auditor General, respectively. A select list of Richie's non- profit and governmental clients includes the following: • Alzheimer's Association (1) • Archdiocese of Miami, Florida (3),(4) • Bayfront Park Management Trust (1) ■ Boynton Beach Community Red. Agency (1) • Children's Services Council of Broward (1) • City of Coral Springs, Florida (1) • City of Florida City, Florida (3),(4) • City of Miami Com. Red. Agency (1);(2),(3) • City of Miami, Florida (2),(3) • City of Miami Beach, Florida (3) • City of Miami Springs, Florida (4) • Concert Association of Florida, Inc. (1),(3) • Coral Reef Montessori Charter School (1) • First Call For Help of Broward, Inc. (1) • Florida Dept. of Environmental Protection (1) • Florida Intl University Foundation (3) ■ Latin Chamber of Commerce of USA (1) • Magnet Educational Choice Assoc., Inc. (1) • Miami Shores Village, Florida (4) • Miami -Dade Agency for Com. Ed.; Inc. (1) • Miami -Dade County General Segment (1),(2),(3) • Miami -Dade County Clerk of the Courts (3) • Miami -Dade County Solid Waste Mgmt. (2); (3) • Miami -Dade Taxicab Lottery (1), (3) ■ Miami -Dade Transit (1),(2);(3) • Miami Department of Off -Street Parking (2) • Miami Shores/Barn, University Charter School (1) • Miami Sports and Exhibition Authority (1),(2),(3) • North Miami Community Red. Agency (1) • Palm Beach County Workforce Dev. Board (2) ■ School Board of Miami -Dade County (1),(3) • School District of Palm Beach County (1),(2) • Spiral Tech Elementary Charter School (1) • Town of Davie. Florida (4) • Workforce One (formerly BETA) (2),(3) • `t LRN Television and Radio Stations (1) Position on engagement: (1) Partner; (2) Manager; (3) Supervisor/Senior; (4) Staff Professional and Business Affiliations Certified Public Accountant, Florida Certified Fraud Examiner, ACFE Member; Florida Institute of Certified Public Accountants Member, American Institute of Certified Public Accountants Member, Association of Certified Fraud Examiners Member, Government Finance Officers Association Member, Florida Govemment Finance Officers Association Member; Greater Miami Chamber of Commerce Member, FN Alumni Association Education Master of Accounting, Florida International University Bachelor of Accounting, Florida International University Bayfront Park Management Trust -RFP No. 229237 Carol Stewart -Heron Concurring Reviewer Race/Ethnicity: Black Gender: Female Professional Experience Sanson, Ktine, Jacomina & Company, LLP Carol has over 14 years of public accounting and consulting experience; including serving governmental and non-profit entities. Her experience includes examining accounting records for governmental, non-profit and for-profit entities to help ensure the reliability, and integrity of financial information; compliance Na-ith policies, pians; procedures, laws and regulations: reviews of internal controls: and evaluating management's achievement of goals and objectives. She also has substantial experience in auditing federal and state grants in accordance with OMB Circular A-133 and Rules of the Auditor General of the State of Florida, respectively. Carol's experience includes serving the following non-profit and governmental entities: • Action Community Agency, Inc. (2), (3) • Bayfront Park Management Trust (1) • Boynton Beach Community Redevelopment Agency (1) • City of Hialeah, Florida (2) • City of Miami, Florida (1), (2), (3) ■ East Little Havana Community Development Corporation (2), (3) • Latin Chamber of Commerce of USA (1) • Miami -Dade County Aviation Management Contracts (2), (3) • Miami -Dade County General Segment (1), (2): (3) • Miami -Dade County Housing Agency (2), (3) • Miami -Dade County Seaport Department (1), (2), (3) • Miami Sports & Exhibition Authority (1) • School Board of Miami -Dade County, Florida (1): (2), (3) • School District of Palm Beach County, Florida (1) ■ State of Florida Department of Revenue (2), (3) Position on engagement: (1) Senior Manager 1 Manager; (2) Senior / Supervisor; (3) Staff Professional and Business Affiliations Certified Public Accountant, Florida Certified Fraud Examiner, ACFE Member, American and Florida Institutes of Certified Public Accountants Member, Association of Certified Fraud Examiners Member, National Association of Black Accountants Member, South Florida Government Finance Officers and City Clerks Association Chairperson, Finance Committee, Kiwanis Club Lauderdale Lakes / West Sunrise Education IMaster of Accounting, Florida International University Bachelor of Accounting, Florida International University Bad from Park Management Trust — RFP No. 22923 7 Jenny Orantes Engagement Manager Race/Ethnicity: Hispanic Gender: Female Professional Experience Sanson, Kline, Jaro/nino B Company, LLP Jenny has 13 ;ears of public accounting, auditing and consulting experience, including serving governmental and non-profit entities. She has spent her entire public accounting career at SKI, rising to the level of Manager. She has substantial experience in auditing governmental entities in accordance with Government Auditing Standards, auditing federal and state grants in accordance Nvith Ohm Circular A-133 and Rules of the Auditor General of the State of Florida, respectively. Jenny's experience includes serving the following governmental and non-profit entities: ■ Bayfront Park Management Trust (1) ■ City of Miami Community Redevelopment Agencies (1), (2) • City of Miami, Florida (2), (3) ■ Concert Association of Florida; Inc. (1) • Coral Reef Montessori Charter School (1); (2); (3) ■. East Little Havana Community Development Corporation (2), (3) Florida Department of Environmental Protection (1), (2); (3) • Miami -Dade County Housing Agency (3) • Miami -Dade County General Segment (2), (3) Miami -Dade County Aviation Department (1) ■ Miami Beach Housing Authority (3) • Miami Beach Latin Chamber of Commerce (3) • School Board of Miami -Dade County, Florida (1), (2): (3) • School District of Palm Beach County, Florida (2) • Southwest Social Services (3) Position on engagement: (1) Manager; (2) Senior / Supervisor; (3) Staff Education and Professional Affiliations Bachelor of Accounting, Florida International University Currently studying for the Certified Fraud Examiner exam Candidate for the CPA exam It Bayfront Park, Management Trust - RFP No. 229237 Danae Vasco Engagement Supervisor Race/Ethnicity: Hispanic Gender: Female. Professional Experience Sanson, Aline, Jacomino d Companv, LLP Danae has 10 years of public accounting, auditing and consulting experience, including sc,ving governmental and non-profit entities. She has spent her entire public accounting career at ShJ, rising to the level of Supervisor. She has substantial experience in auditing governmental entities in accordance N ith Government Auditing Standards, auditing federal and state grants in accordance with ON4B Circular A-133 and Rules of the Auditor General of the State of Florida, respectively. Danae's experience includes serving the following governmental and non-profit entities: ■ Bayfront Park Management Trust (1) • City of Miami Community Redevelopment Agencies (1), (2) City of Miami, Florida (1), ('_) Concert Association of Florida, Inc.(l ), (2) • Coral Reef Montessori Charter School (1). (2) • East Little Havana Community Development Corporation (2) • Florida Department of Environmental Protection (2) • Miami -Dade County Aviation Department (1). (2) • Miami -Dade County Housing Agency (2) • Miami -Dade County General Segment (1), (2) • Miami Beach Housing Authority (2) • Miami Beach Latin Chamber of Commerce (2) • School Board of Miami -Dade Counnv. Florida (1), (2) • Southwest Social Services (2) Position on engagement: (1) Senior / Supervisor: (2) Staff Education Bachelor of Accounting- Florida International University NABavfront Park Management Trust — RFP No. 229237 12 SKnJw Sanson. Kline, Jacomino d Company, LLP & W M Licenses ancfXem6ershiys As mentioned previously. SKJ is licensed as a CPA firm by the State of Florida Board of Accountancy and is and has been in good standing with the State Board. In addition, a number of the firm's professionals are also certified by the State of Florida Board of Accountancy, and are all in Good standing with the State Board. See copies of state licenses for all individual CPA's assigned to the audit engagement, as well as for the firm, at Appendix A. In addition, as previously mentioned SKJ is a member of the .American Institute of Certified Public Accountants Private Companies Division for CPA firms. All of our partners and all eligible employees are members of the American Institute of Certified Public Accountants and the Florida Institute of Certified Public Accountants, and are in good standing with such Institutes. See copies of memberships to such Institutes at Appendix A. Continuing 1tofessionalEdfucation Tfogram SKJ requires that all professional staff receive, at a minimum, 40 hours of continuing professional education (CPE) each year, which includes governmental and non-profit accounting and auditing courses. Consequently, Nve provide in-house seminars, as well as attend externally provided seminars and conferences in order to meet the required 40 hours of CPE. As a result, our professional staff meet the CPE requirements promulgated by the American Institute of Certified Public Accountants (which requires 80 hours in a nvo year period, with at least 20 hours in accounting and auditing courses and 4 hours in ethics). In addition, as part of SKYs CPE requirement; all professional staff attend a minimum of 20 hours of government accounting and auditing CPE training each year. This allows our professional staff to exceed the CPE requirements promulgated by Government Auditing Standards (,which requires 24 hours of government accounting and auditing courses within a tura-year period). SKJ affirms that all professionals assigned to the audit engagement have properly maintained the CPE requirements in accordance «-ith the rules promulgated by the American Institute of Certified Public Accountants and Gover17777enl`AuditingStandards. Information and Assistance E-Vectedfrom the Trust Information and assistance from the Trust is essential in completing the audit in a timely manner. The following are the circumstances in which we Avill require such information and assistance: • Preparation of any confirmations required; • Preparation of / delivering all reports and schedules (in a timely manner) requested: • Interviews with staff regarding internal controls over major financial processes. • Answers to questions / inquiries / requests made by audit staff during the course of the audit; • Explanations for significant variances during our fluctuation analysis testing: and • Assistance in obtain ing'informati on for the disclosures in the financial statements. Without the full assistance and support from Trust staff completion of the audit may be delayed. Therefore, we require the full cooperation of management and staff to ensure the timely completion of the audit and issuance of all reports. 13 Bavfront Park Managemeni Trus? - RFP No. 229237 SVT Sanson, Aline. Jacomino & Company, LLP & W Location of Office The address of SKJ's office from which the Trust's audit will be conducted is 5805 Blue Lagoon Drive, Suite 220, Miami, Florida 33126. All SKJ professionals that will be utilized on the audit engagement are located at this office. Audit Approach and WorkTlan SKJ's approach to the audit involves measured planning of all activities and identifying key people and significant audit issues early in the process. We believe that this approach represents a common sense, understanding and basic method for conducting an efficient engagement. A significant element of this approach will be the team of professionals highly experienced in servicing entities of similar size and complexity to the Trust. SKTs standard practice is to have the entire audit team, including the Partners; Managers, and Supervisors/Seniors, involved in all aspects of the audit process. Being a small firm, SKJ prides itself on the exceptional client service we provide and the amount of involvement of our Partner and Managers in our audit and consulting engagements. Our Partner and Managers are generally at the client's site, at a minimum; two to three times a week. In order to perform the audit in the most efficient and effective manner possible, the audit; and involvement of each professional, will be conducted in the following four phases: 14 Bayfront Park Management Trust — RFP No. 229237 [�S_KK__,J aco Phase I —Audit Planning Sanson, Kline, Jacomino d Company, LLP The initial phase of the audit will be planning. Adequate planning ensures prompt completion of all auditing and reporting requirements and close coordination to provide our services in the most efficient basis. The initial stage will commence at the earliest available time following our selection as auditors. SKJ will make a detailed preliminary review of the financial and accounting operations. This will allow the auditors to identify at an early stage any kno-'vn accounting. auditing or reporting matters to be resoled and anticipate an), potential problems from any planned, pending or probable developments. Furthermore, SKJ will be able to assign audit priorities and arrange for assistance and coordination with finance personnel and the audit team. After a preliminary review of the financial and accounting operations, SKJ will perform a pre -field work conference with management. The purpose of the conference is to: (1) Establish meeting dates with management and finance personnel to discuss the planned audit approach and engagement status. (2) Schedule dates and priorities for client assistance areas. (3) Identify potential problems and audit priorities. After the meeting with management, SKJ will define the specific engagement objectives. In defining the objectives unique to each assignment, SKJ will review the reliability and integrity of existing systems and preliminarily assess how these procedures and policies meet the engagement objectives (see section following for a detail on internal controls). SKJ will then use this accumulated information concerning systems controls to develop a specific approach. SKJ understands that audit work is a matter of professional judgment about procedures that are most appropriate for the situation. The firm stresses maintaining that professional judgment when developing audit programs by focusing on what the professional requirements recommend. Upon completion of developing audit programs; timetables will be re -visited with management to ensure the documents, schedules and reports requested will be provided within stated time frames and assist with monitoring the audit team's progress. Phase II — Lzterinz Fieldwork Interim fieldwork is generally performed before year-end or soon thereafter, and is usually done in conjunction with the planning phase, including; but not limited to: Compliance with Laws. Rules and Regulations One of the primary differences between auditing in the public. and private sectors is the requirement to test for compliance with laws and regulations and other matters in public sector audits. SKJ will plan the audit, where applicable to detect instances of noncompliance with certain provisions of laws; regulations, contract and grants, that could have a material effect on the financial statements. The approach to audit effectiveness for compliance with laws and regulations, include, but are not limited to: Ba) front Park -Management Trust — RFP No. 229237 15 CSVJf Sanson, Kline, Jacomino d Company, LLP O�W • Discussing compliance requirements with finance personnel and the legal staff to identify areas of particular concern; ■ Identifying applicable laws, regulations, contracts, grant agreements, etc; • Documenting procedures and controls used to monitor compliance; • Identifying events that could lead to instances of potential noncompliance, such as staffing, employee benefits, operating hours, personnel policies, etc; ■ Reviewina minutes of the board meetings; and • Performing additional specific testing as deemed appropriate. Review of Internal Controls and Test of Transactions During this phase, SILL will focus on establishing and documenting a thorough understanding of internal accounting controls that relate directly to the accuracy and reliability of financial information. The internal controls of the Trust are the foundation for the entire audit, and involves an extensive understanding and evaluation. The results of this evaluation will influence the nature, timing and extent of our substantive audit procedures. This approach ensures that we achieve maximum efficiency and provides valuable feedback to management regarding the effectiveness of controls being relied upon throughout the year. v A thorough understanding of the internal control structure of an organization is critical in planning our audit procedures and providing useful comments and recommendations to the Trust. Our evaluation of internal control includes considering the entity's risk assessment process, the control environment, information and communication systems, and general monitoring and control activities, and then considering the effectiveness of internal control as a whole. We will obtain our understandina of each of the aforementioned elements for all significant classes of transactions, through the follot�-inor procedures: • Meeting with individual finance personnel to discuss the sionificant classes of transactions; • Reviewing internal assessments of internal controls, if any; • Reviewing predecessor auditor workpapers; and • Reviewing internal policies and procedures manuals, if any. More specifically, we will obtain an understanding of the design of relevant policies and procedures, determine whether such procedures have been placed in operation, and assess preliminary control risk. As noted above, this review begins by holding interviews with applicable finance personnel and evaluating your internal system and accounting documentation. Based on our interviews, and once we've obtained our understanding_ we will then prepare our internal control document for each of the significant classes of transactions. This internal control review will satisfy both the requirement of Generally Accepted Auditing Standards, as well as Government .Auditing Sta77dards. Upon completion of our evaluation and test of controls; we will develop preliminary management comments and internal control recommendations, if any. Audit programs will be prepared for the final phase of our audit work that will focus on the areas of audit risk determined in part by the level of. reliance placed on internal controls. Thereafter, we expect to begin detailed testing.of transactions. Bayfront Park Management Trust — RFP No. 229237 Sanson. Kline, Jacomino & Company, LLP Detail tests shall encompass the cash receipts/revenue cycle, disbursements/expenditure cycle, and payroll cycle, at a minimum, to determine compliance with internal controls; guidelines and contractual obligations previously documented. Further, we Nvill begin certain analytical procedures (such as fluctuation analysis, budget versus actual, and ratio analysis, where applicable). Upon the,eompletion of our interim fieldwork we will review our preliminary findings, if any, with both management and other appropriate staff members, to avert surprises at year-end. Phase III — Year-end Substantive Testing We will begin year-end substantive testing immediately upon the availability of finance personnel and the year-end closing. Based upon the results of interim testing; we will finalize our detailed tests of account balances. Audit programs will be updated to recognize and address concerns that arise during interim testing. Also during this phase, we will complete our analytical review of operations and assess the impact of confirmation procedures. Draft financial statements will be reviewed to ensure compliance with generally accepted accounting principles. Also, we will initiate discussions with management and obtain responses regarding our audit findings and internal control and operational recommendations, if any, and discuss all audit adjustments with the appropriate personnel. Phase IV— Exit Conference and Reporting The audit concludes with an exit conference conducted with representatives of finance; management and Audit Committee; if applicable. Vire will formalize responses to all audit findings and internal control recommendations, if any. We will discuss all significant matters noted during our examination with required action plans for corrections. We will then issue final reports, with the approval of management, including our audit reports on the financial statements, the reports on internal control over financial reporting and on compliance and other matters, and the management letter with recommendations to increase efficiency, improve internal controls and enhance operations. Tentative Vmeta6re With management's approval, our preliminary timetable for the audit is as follows: Key Phase August October November December Audit Planning Aim Interim Procedures Year -End Substantive Testing Exit Conference and Draft Reports Final Reports Once the timetable is agreed and finalized with management of the Trust, SKJ u -ill be committed to completing the audit within the dates specified. 17 Batfront Park Management Trust —RFP No. 229237 SVT Sanson, Kline, Jacomino & Company, LLP a W <1ti'ecent, Current and Trojected Workload SKJ's recent and current governmental projects (and those that would be assigned to the Trust's audit engagement), either as primary contractors or subcontractors, include Miami -Dade County General Segment and Aviation Department (FYE 9/30), School Board of Miami -Dade County, Florida (FYE 6/30), School District of Palm Beach County; Florida (FYE 6!30), Miami -Dade Expressway Authority (FYE 6/30), City of Miami, Florida (FYE 9/30); Miami Community Redevelopment Agencies (FYE 9/30); Bayfront Park Management Trust (FYE 9/30); Miami Sports & Exhibition Authority (FYE 9/30), and Boynton Beach Communiti; Redevelopment Agency (FYE 9/30). We do not project obtaining any, additional governmental engagements in the next year. We believe that we have sufficient resources to serve our current governmental clients, as well as to serve the Trust, if we are awarded the contract. v Quality Contro[ eview1�- rogram To provide ourselves and the public we serve with reasonable assurance that we are providing quality professional services, SKJ has developed a system of quality= control. As part of this process; a quality control peer review is performed every three years by an independent CPA firm. A copy of SKJ's two most recent external peer review reports can be found at Appendix A to this proposal. The scope of the reviews included governmental, non-profit and for-profit engagements. Our next peer review is scheduled on August 17, 2010. Upon completion of that peer review, we will provide the Trust with a copy of the finalized report. DeskR views SKJ has not had any federal or state desk reviews of its audits during the past three years. Vnderstanding of the Services Required SKJ has the ability and capability to perform all the services required in the RFP, based on our experience in auditing entities similar to the Trust and in performing similar services, and our knowledge of and expertise in state and local government accounting and auditing. In addition, we would be available to perform any additional work upon the Trust's request and approval by the Board. We understand the scope of work includes an audit of the Trusts basic financial statements, in accordance with: Chapter 79.559, Florida Statutes, and any other applicable Florida Statutes; Regulations of the State of Florida Department of Banking and Finance; Rules of the Auditor General of the State of Florida, Chapters 10.550 and 10.600; Audits of State and Local Governments, issued by the AICPA; • Generally Accepted Auditing Standards, • OMB Circular A-133, Audits of States, Local Governments, and Non -Profit 07-g077iZatio77s; • Government Auditing Standards, issued by the Comptroller General of the United States; • Generally Accepted Governmental Accounting Standards; • State of Florida Auditor General Selection Guidelines; 2007, prepared by the Auditor Selection tax force; and V Bmfront Park Management Trust — RFP No. 229237 SK T Sanson, Kline, Jacomino & Company, LLP co Any other applicable federal, state, local regulations or professional guidance not specifically listed above, as well as any additional requirements, which may be adopted by theses organization in the future. In addition, if a Federal and/or State Single Audit is ever required (which it has not been in the past), such audits will also be performed in accordance with: • OMB Circular A-133, Audits of States, Local GovernnseWs: W&Aron-Profit ofit Orgaraizatiorrs • United States Single Audit Act of 1984; and Amendments of 1996; • State of Florida Single Audit Act; • Executive Office of the Governor's State Projects Compliance Supplement; and • Chapter 10.550, Rules of the _Auditor General. Our understanding of the reports to be issued for the Trust, include: • Report on the fair presentation of the basic financial statements, • Report on compliance with laws, rules and regulations and other matters and internal control over financial reporting based on an audit of the financial statements, and • Management letter in accordance with "Rules of the Auditor General'. Current 1Deveropments of GASB and -TUB Pronouncements In addition to the CPE courses that our professional staff attends throughout the year, there are a multitude of other venues we use in order to keep abreast of current accounting. auditing, and financial reporting issues, including: An annual subscription to the GASB to receive Statements, Interpretations; Implementation Guides. and Technical Bulletins. An annual subscription to the FASB to receive Accounting Standards Updates, Implementation Guides; Exposure Drafts; Discussion Memorandums, Invitations to Comment Proposed Technical Bulletins, and research reports. ■ An annual subscription to the AICPA to receive Professional Standards, Technical Practice Aids; Audit and Accounting Guides; Audit Risk Alerts; and Accounting Trends and Techniques. ■ An annual subscription to the PPC to receive the most current audit and accounting programs for governmental entities. • Annual membership to the American Institute of Certified Public Accountants and the Florida Institute of Certified Public Accountants • Annual membership to the Government Finance Officers Association and the Florida Government Finance Officers Association (and attendance to annual conferences). As we become aware of any accounting, auditing; or financial reporting issues relevant to our clients; we will immediately inform our clients to better assist them in adopting; implementing, and/or resolving such issues. M Boyfronl Park Alanagemeni Trust — RFP No. 229237 Independence Sanson, Kline. Jacomino & Com➢anv, LLP SKJ and all of its professionals are independent of the Trust, the City of Miami, and any other related agencies, as defined by generally accepted auditing standards issued by the American Institute of Certified Public Accountants and the U.S. General Accounting Office's, Go-ermnent Auditing Standards. Litigation lDtscipfinaryActlons In the 32 years that SKJ has been in existence, only one lawsuit has ever been filed against the fu -m, -which in this day and age is very rare for a professional services firm. A lawsuit Nvas filed against SKJ in 2005 by a creditor of a former client, alleging that SKJ «vas negligent in performing the 2001 audit of our former client. The lawsuit was dismissed in March 2005. There are no current or pending litigation or proceedings involving SKJ or any of its professional staff. In addition, there have been no disciplinary actions taken or pending against SKJ or any of its professional staff during the past three years with state regulatory bodies or professional organizations, or any court or any administrative agencies that have ruled against SKFs professional activities or performance. Bankruptcies There have been no bankruptcy proceedings involving SKJ or any of the firm's professional or administrative staff. m Savjronr Park Management Trust — RFP No. 229237 9 Cost of Services .Audit of the Basic Financial Statements Sanson, Kline, Jacomino & Company, LLP Our proposed fees reflect and include the objectives and scope of services requested in the RFP. SKJ's policy is to estimate fees at amounts that are highly competitive. but will also enable us to respond to your needs and provide.the quality of sen;ice that an organization the size and complexity of the Trust requires. In general, our fees are based on the level of experience and training of the individuals assigned, as detailed in our proposal. v SKJ's proposed flat fee for the audit of the basic financial statements of the Trust for the fiscal year ending September 30, 2010 is 520,000, and for the optional fiscal years ending September 30, 2011, 2012, 2013 and 2014 are 521,000, 522,000, 522,000 and 522,000, respectively. If significant additional time is necessary to complete the audit as a result of unforeseen and uncontrollable circumstances, we will immediate]), discuss it with management and arrive at a nevi, estimate prior to incurring additional costs. A detailed fee schedule follows: FISCAL YEAR ENMIN'G SEPTEMBER 30, 2010 Estimated Hours Concurring Senior/ Grand Phase Partner Reviewer A4anaapt- - quner%-iSnr Staff Tntal Audit Planning 3 3 3 9 Interum Procedures 3 8 24 24 59 Year-end Substantive Testing 16 20 56 60 152 Exit Conferences and Reporting 4 2 4 2 12 Totals 26 2 35 85 84 232 Standard Billing Rates $ 185 S 165 S 140 S 1 15 $ 1 100 Fees at Standard Rates S 4.810 S 330 S 4.900 S 9.775 S 8,400 S 28;215 Start-up Costs Other Costs: including administrative; travel,etc. Discount (8.215) Total Proposed Fee S 20,000 FISCAL YEAR ENDING SEPTEMBER 30, 2011 (OPTIONAL YEAR 1) Estimated Hours Concurring Senior I Grand Phase Partner Rei Ai- r Qnnerx-knr Staff Tntal Totals Audit Planning 3 3 3 9 35 85 interim Procedures 3 8 24 24 59 Standard Billing Rates Year-end Substantive Testine 16 20 56 60 152 140 S 115 S Exit Conferences and Reporting 4 2 4 2 12 Totals 26 2 35 85 84 232 Standard Billing Rates $ 185 S 165 S 140 S 115 S 1 DO Fees at Standard Rates S 4.510 S 330 S 4.900 S 9.775 S 8.400 S 28.215 Start-up Costs - Other Costs, including administrative, travel.etc. Discount (2215) Total Proposed Fee S 21.000 Bayfront Park Management Trust — RFP No, 229237 21 Sanson, Kline. Jacomino d Comparry. LLP FISCAL YEAR ENDING SEPTEMBER 30, 2012 (OPTIONAL YEAR 2) Estimated Hours Concurring Senior/ Grand Pharr Partnrr R—i— h1 --r S, n rvicnr Staff Tntal Audit Planning 3 3 3 9 Interim Procedures 3 € 24 24 59 Year-end Substantive Testing, 16 2U 56 60 152 Exit Conferences and Reponing 4 2 4 2 12 Totals 26 2 35 55 - — €4 — —232 Standard Billing Rates S 190 S 170 S 145 S 120 S 105 Fees at Standard Rates S 4.940 S 340 S 5,075 S 10.200 S 5.€20 S 29,375 Stan -up Costs - Other Costs, including administrative, travel,eic. Discount (7.375) Total Proposed Fee S 22.000 FISCAL YEAR ENDING SEPTEMBER 30, 2013 (OPTIONAL YEAR 3) Estimated Hours Concurring Senior / Grand Pharr Partner Revirn M-—, Cnnrrvknr Ctafr Tntat Audit Planning - 3 - 3 3 9 Interim Procedures 3 5 24 24 59 Year-end Substantive Testing 16 20 56 60 152 Exit Conferences and Reporting 4 2 4 2 12 Totals 26 2 35 SS €4 232 Standard Billing Rates S 190 S 170 S 145 S 120 S 105 Fees at Standard Rates S 4940 S 340 S 5.075 S 10.200 S €.520 S 29.375 Start-up Costs - Other Costs. including administrative. travel.etc. Discount (7.375) Total Proposed Fee S 22,000 FISCAL YEAR EnDING SEPTEMBER -30,2014 (OPTIONAL YEAR 4) Estimated Hours Concurring Senior; Grand ph— Parte rr Rrv:ru•er M- r Cnnrrr:cnr Ctaff TntO .Audit Planning, 3 3 3 9 Interim Procedures 3 € 24 24 59 Year-end Substantive Testing 16 20 56 60 152 Exit Conferences and Reporting 4 2 4 2 12 Totals 26 2 35 €5 €4 232 Standard Billing Rates S i90 S 170 S 145 S 120 S 105 Fees at Standard Rates S 4.940 S 340 S 5,075 $ 10.300 S €.520 S 29,375 Start-up Costs - Othe- Costs, including administrative, traveLete. Discount Total Proposed Fee S 22.000 Since a Federal or State Sinf7]e Audit is not required; our proposed fees above do not include an estimate for such. If a Federal and/or State Single Audit is ever required, we will provide the Trust with a proposed fee at the time it's deemed to be required. Bm from Park Managemenr Trust - RFP Aro. 229237 22 Addtitionar1TrofessionatServices Sanson, /:line, Jacomino d Company-, LLP If the Trust requests any additional services outside the scope of the audit, then such additional work shall be performed only upon a written agreement between the Trust and SKJ. Any such additional ,xork agreed to between the Trust and SKJ shall be performed at a blended rate of 5115 per hour, with the exception of a Federal or State single audit, which fee will be estimated as a fixed fee. Services outside the scope of the audit may include those services that would not impair our independence as your auditors; such as consent letters, certain agreed-upon procedures, tax -related research and inquiries, and certain other financial consulting sen -ices. Bayfront Park Alanagemeni Trust — RFP No. 229237 23 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your Hies. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS None We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding; agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name:. SUPPLIER NAME: Sanson, Kline, Jacomino & Company, LLP ADDRESS: 5805 Blue Lagoon Drive Suite 220 Miami Florida 33126 PHONE: ( 305) 269 - EMAIL: rtan@skjn SIGNED BY: J TITLE: Partner FAX: (305)265-0652 DATE: 7/30/2010 FAILITRE TO COMPLETE SIGN AND RETURN THIS FORM SHALL DISQUALIFY THIS BID. Page 2 of 39 Certifications Legal Name of Firm: Sanson, Kline Jacomino & Company LLP Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Limited Liability Partnership Year Established: 197 Office Location: City of D2iami, Miami -Dade County, or Other Miami -Dade County Occupational License Number: 184341-7 Occupational License Issuing Agency: Miami -Dade County Occupational License Expiration Date: September 30 2010 Respondent certifies that (s) he has read and understood the provisions of City of Miami Ordinance No. 10032 (Section 18-105 of the City Code) pertaining to the implementation of a "First Source Hiring Agreement.": (Yes or No) Do you expect to create new positions in your company in the event your company was awarded a Contract by the City? (Yes or No) In the eventyouur answer to question above is yes, how many new positions would you create to perform this work? Please list the title, rate of pay; summary of duties, number of positions, and expected length or duration of all new positions which might be created as a result of this award of a Contract. N/A Will Subcontractor(s) be used? (Yes or No) Page 3 of 39 Service Total Contract Amount( which includes base term and renewal options): 10 Provide brief description of the project or service to be provided. edit Page 4 of 39 Line: 1 Description: Annual Flat Fee Proposal for Bayfront Park External Auditing Sersices. Category: 94620-00 Unit of Measure: Year Unit Price: $ see Below Number of Units: 5 Total: $ 107 ,000 Hourly Rate for Additional 5115.00 Work: Unit Price for Each Unit: FYE 9/30/10 - $20,000 FYE 9/30/11 - $21,000 FYE 9/30/12 - $22,000 FYE 9/30/13 - $22,000 FYE 9/30/14 - $22,000 Total $107,000 Page 5 of 39 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION._ BOARD OF. ACCOUNTANCY _- SEQ#L09I1090076 ,. :�• LICENSE NBR - A 4'(_ STATE OF FLORIDA DEPARTMEN OF HUSINFS_5'AND PROFESSIONAL REGULATION'_ J BOARD OF ACCOUNTAL CY SEQ#Lo8o93aoos: a L:ICENSE-NBR 09,30/;2;0:08 <,0;8 81344.:;:_ AC0;031252,, CEI TIID PUBI2C`ACCOUriT r ` ;Named abe�aw=IS `LICENSEDr: 'ITnder' the' pr'ovisi'ons 'd Chap ter, 34-73_—TS Expiration date: DEC 31; 2010--F TANDOC, RICNELLE 7H _ 3 8500 SW :87 TERRACE lT MIAMI FL' CHA12 ±12 ;CR1-;ST ;; t GOVERNOR = DISPLAY AS•REQUIRED;BY LAW CHARLES -:W. DRAGO SECRETARY ## 220 MIAMI FL 33126 CHARLIE CRIST CHARLES'W. DRAGO`. GOVERNOR SECRETARY Wiwi nv Ac QF:ni IIRFn.RY I AW MEMBER NO. 01714115 Richelle C Tandoc, CPA Pres tlen�~ �.nenoan InsuMe of Certified Public Accountan',s 1211 Avenue of the Americas, Nein York, NY 20035-8775 CPA. Jjj"- - - MEMBER NO, 01880517 i Carole Stewart -Heron, OCPA L' XZI President American InsdhAu of CertlfiedPublic Accountants 1211 Avenue of the Americas, New York, NY i0C35-9775 T CE yx EDAND RM,. n,OLMA oOF �CCOUNrrl+',Ts TLc hig Chan 'Tand-Oc Of ,RLUML p-uBLJC ACCOb_-NTTA-N7rS, Tr - IS A _V�-1,MER OF :,T -O RD, A DNTSnTTj— .LE OF CERTIF eny 24. 1998 56192 Ald I, JLL zG7 IRA TSTI l, C ER E AIN.T�q CC FLC,,LM OP A 0U117All_Fl Carole L-A. Stewart-aLP-MrL of nLantatL©n i IS A M_-,.1,69ER OF THE FLORIDA INSTITUTE . OF CERTIFIED PUBLIC ACCOUNTANTS, Inc. DATTD �urLc J 2, 2001 N.. 47991 ATTEST INFANTE & COMPANY ry - CER?IrIED PJB LtC ACCODNTANTB BUS WEBB CONSUL-r.�NTS Members of: American Institute of CFAs • Center for Public Company Audit Firms • Tax Division Personal Financial Planning Section Florida Institute of CPAs National Associated Certified Public Accounting Firms August 30, 2007 To The Partners Sanson, Kline, Jacomino & Company, LLP Harrison Executive Centre - Suite 308 1530 Harrison Street Hollyveood, Florida 33020 TElEphone (954) 922-EE66 Fax (954) 922-6884 www.infantecocpa. corn iccpas@aol.com We have reviewed the system of quality control for the accounting and auditing practice of Sanson, Kline, Jacomino & Company, LLP (the "Firm") in effect for the year ended May 31, 2007. A system of quality control encompasses the Firm's organizational structure, he policies adopted and procedures established to provide it with reasonable assurance of confornning with professional 'standards. The elements of quality control are described in the Statements on Quality Control Standards issued by the American Institute of Certified Public Accountants (AICPA). The firm is responsible for designing a system of quality control and complying with it to provide the Firin reasonable assurance of conforming with professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the Firm's compliance with its system of quality control based on our review. Our review was conducted in accordance with standards established by the Peer Review Board of the AICPA. During our review, we read required representations from the firm, interviewed firm personnel and obtained an understanding of the nature of the Firm's accounting and auditing practice, and the design of the Firm's system of quality control sufficient to assess the risks implicit in its practice. Based on.our assessments, we selected engagements and administrative files to test for conformity with professional standards and compliance with the Firm's system of quality control. The engagements selected represented a reasonable cross-section of the firm's accounting and auditing practice with emphasis on higher -risk engagements. The engagements selected included among others, engagements performed under Governmental Auditing Standards. Prior to concluding the review, we reassessed the adequacy of the scope of the peer review procedures and met with firm management to discuss the results of our review. We believe that the procedures we performed provide a reasonable basis for our opinion. In performing our review, we obtained an understanding of the system of quality control for the Firm's accounting and auditing practice. In addition, we tested compliance with the Finn's quality control policies and procedures to the extent we considered appropriate. These tests covered the application of the Firm's policies and procedures on selected engagements. Our review was based on selected tests therefore it would not necessarily detect all weaknesses in the system of quality control or all instances of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality control and therefore noncompliance with the system of quality control may occur and not be detected. Projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies or procedures may deteriorate. In our opinion, the system of quality control for the accounting and auditing practice of Sanson, Kline, Jacomino & Company, LLP in effect for the year ended May 31; 2007, has been designed to meet the requirements of the quality control standards for an accot:nting and auditing practice established by the AJCPA and was complied with during the year then ended to provide the Firm with reasonable assurance of conforming with professional standards.