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Home My WebLink AboutSubmittal-Packet Submitted by VKBPT During the 9-27-10 Budget HearingAGENDA ITEM SUMMARY FORM FILL ID: Date: 08/31/2010 Requesting Department: Virginia Key Beach park Trust Commission Meeting Date: 09/27/2010 District Impacted: 2 Law Department Type: X Resolution 11 Ordinance L1 Emergency Ordinance ❑ Discussion Item Matter pa tm 0 Other Subject: FY 2010-2011 BUDGET Purpose of Item: The Board of Trustees of Virginia Key Beach Park, (the "Trust") request that the City Commission approves the attached resolution requesting the total amount of $391,307 for FY 2010-2011 budget. This sura consist of -0- (zero) contribution from the City of Miami General Funds, the approval of its $106,307 from the Trust existing fund balance and $285,000 in anticipated revenue to provide the general administrative and operational staff the support to continue the progress and improvement at Historic Virginia Key Beach Park. Background Information: The Virginia Key Beach Park Trust was created by the Miami City Commission in 2000 to plan, develop, and manage Historic Virginia Key Beach Park for maximum community utilization, enjoyment, and historic expression. Bud,et Impact Analysis "'—� Mi -U Cn NO Is this item related to revenue? a , 00 C13 NO Is this item an expenditure? If so, please identify funding source below. C) �— General Account No. - Special Revenue ACCOU171 No.- J C.IP Project No: NO Is this item, funded by Honicland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: c 9D Total Fiscal Impact: 7n Final A royals � (SIGN AND DATE) I ` � T 1 , , CIP Buftet If using or receiving capital funds Grants Risk Mana eme Purchasing Dept. Director Chief City Manager Subrnl,�Xb,� VX6rTlu�rq J To: The Honorable Tomas Regalado, Mayor and members of the City of Miami Commission From: Guy Forchion, Executive Director Date: September 2, 2010 if Re: Fiscal Year 2011 Operating Budget Recommendation: The Board of Trustees of Virginia Key Beach Park Trust, (the `Trust"), request that the City Commission approves the Fiscal Year 2011 in the amount of $391,307. Budget Summa The Trust's Carry Over Fund Balance of $106,307 and $285,000 in projected revenue will allow the Trust to continue administrative tasks with a total operating budget of $391,307. Assumptions made in this "amended" development of the FY 2011 budget are: • Operational and amusement revenue is estimated to be $110,000 • Grants and fundraising events revenue is estimated to be $75,000 • Major event revenue generated by the Trust is estimated to be $70,000 • Partnerships with community agencies will generate revenue estimated to be $30,000 The Following are Significant Accomplishments in FY2010 1. Reconfiguration of the Trust Administrative Building for community and cultural activities. 2. Commencement of outdoor interpretive exhibit design. 3. YMCA Marine Biology Summer Youth Camp. 4. Continued ecosystem restoration and environmental maintenance. 5. Buoy line installation for beach safety. SUBMITTED INTO THE PUBLIC RECORD FOR 1TEMLLLLPN v -z7- n . 0 Major objectives for FY 2011 1. Develop partnerships to improve the Trust's financial sustainability while enhancing public use, cultural programming and recreational activities at the historic beach park. 2. Installation of a safe swimming area on the historic beach park_ 3. Installation of nature trails, a native plant nursery and interpretive signage Attachments Included. SUBMITTED INTO THE PUBLIC RECORD FOR ITEM 61-1 1 -1ON +<i - lo RESOLUTION NO. TITLE A RESOLUTION REQUESTING $0.00 (ZERO) IN OPERATING FUNDS FOR VIRGINIA KEY BEACH PARK TRUST'S FY 2010 — 2011 BUDGET. Body WHEREAS, the Virginia Key Beach Park Trust (the "Trust") is a limited instrumentality of the ("City"), and WHEREAS, the Trust requests the approval of the 'budget for the fiscal year commencing October 1, 2010 and ending September 30, 2011 in the total amount of $391,307 consisting of $0.00 contribution from the City of Miami operating funds, $106,307 from the Trust's exiting balance and $285,000 in anticipated revenue to provide the general administrative and the operational staff the support to continue the progress and improvements at Historic Virginia Key Beach Park_ NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA; Section 1 _ The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The City of Miami Commission hereby approves the request of the Virginia Key Beach Park Trust FY 2010-2011 budget total of $391,307. Section 3. This resolution shall become effective immediately upon its adoption and signature of the Mayor. (1 } APPROVED AS TO FORM AND CORRECTNESS: JULIE O. BRU CITY ATTORNEY SUBMITTED INTO THE PUBLIC RECORD FOR JT7^,l?L. ,^- , ON v� -Footnote (1) If the Mayor does not sign this Resolution, it shall become effective at the end of (10) calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the commission. Virginia Key Beach Park Trust Fiscal Year 10111 Budget Of z' C) e s�Jr l I. L_ N C LLJ �J ' r e �•aC Virginia Key Beach Park Trust Minor Oracle Object Code oracle Description 314 day seasonal -4 employees,+1 park attendant Part time & 1 seasonal part time- BUDGET DETAILS 713 446000 CFS Trans 106,307.00 09110 Carry over 461110 Misc-Interest 449000 Projected Revenue 285,000.00 Entry, Pavilion Rentals, Amusement rides, renaissance Fest)val, YMCA Camp, Lary Little Golf, Giants. contributions 481000 City Contributions - ZERO City of Miami Contribution. 391,307.00 race Object Code Expenditures Budget Amount _ Budget Amount 010 512000 Regular Salaries and Wages 157,235.26 3 -days Oct -Mar, 4 Days Apr-Sep.Director $59,501.26, Events, $33,498 92, Finance $32,104 80, Grant 332,130.28. 513000 Other salary & wages 25,654.40 1 Part Time (full year), 1 Part time seasonal (April-Oct.)/Gate 521000 Fica Taxes 13,991.06 Salary .0765 130 523000 Dental and Health Insurance 25,348.80 employees, health & dental 160 525000 Unemployment Compensation 10,000.00 4 - Laid off 09110 employees 270 531000 Professional Services 1,000.00 State Inspection for Carousel -Train 280 532000 Accounting and Auditing 21,000.00 FN 04110 Audit 340 534000 Other Contractual Services 14,500.00 _ Larry tittle Golf Consultant $8,000. Web Hostinglupdates $3.000.. Paychex $3,500-- 540000 Travel Per Diem 4,000.00 Employee Rickenbacker Daily Tolls - 6 employees 541000 Communication & Related No Cell phone allowance ` 541100 Postage 2,000.00 Newsletter, Events & Fundraising mailing 620 544060 Rentals and Leases 49,500.00 Mod Space 12 month lease payment $48,000.- City of Miami copier rental fee $1,500.00 t. 670 546000 Repair and Maintenance Service 6,000.00 Re air & quarterly maintenance of amusement rides (safety) ` 547100 Printing& BindingOutsource 4,500.00 Banners, Flyers, Newsletter _ _ 548000 Promotional Activities 40,000.00 Larry Little Golf Tournament, Fun in the Sun Youth Festival, MLK Parade, Other Fund Raising Fv--W 548100 Advertising & Related Services 5,000.00 Radio - Promoting events None 549000 Other Current charges & Obligations 551000 Office Supplies 2,000.00 Paper, Toner, tape, folders, stationary, envelope 705 552000 Operating Sup lies '3,000.00 Janitorial supplies for Park & Visitor Center 552010 Motor Fuel 5,000.00 Fuel for park operating equipments & amusement ride 554000 Subscription & Membership 1,577.00 _ Greater Miami Convention &Visitors Bureau, Miami Dade Chamber of Commerce, Kex Biscayne Visitors Mireau 552200 Clothing & Uniform Supplies No Uniforms Budget Reserve 394,307 Of z' C) e s�Jr l I. 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