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Minutes
Coconut Grove BID Board Meeting Minutes
August 19, 2010,11:00 a.m. — 2:00 p.m.
Courtyard by Marriott, South Bayshore Drive, Coconut Grove
Members in Attendance:
Commissioner Marc Sarnoff, Co -Chair, BID Board
Lee Marks (Member, Operations Comm.)
Sue McConnell (Member, Operations Comm. )
Naomi Evans, (Member—to-be, Marketing Comm.)
Ed Prelaz, Chair, Operations Comm. (Member, Finance Comm. )
Gail Baldwin (Member, Capital Improvement Comm. )
Scott Silver (Chair, Capital Improvement Comm. )
Art Noriega (Chair, Finance Comm.)
Monty Trainer, ex officio; (Vice -Chair, Marketing Comm.)
Joe Harrison (Member, Capital Improvement Comm. }
Valerie Davis -Bailey (Member, Operations Comm.)
David Yoblick, ex officio (Member, Finance Comm., Operations Comm. )
Maurice Wiener, Co -Chair, BID Board (Member, Operations Comm.)
H. H. Bredemeier (Member, Capital Improvement Comm. )
Bob Whelan (Member, Finance Comm.)
Sylvano Bignon (Member, Capital Improvement Comm. J
Steven Anton Rehage (Member, Mktg. Comm.)
Members Absent:
Thomas Langone (Board Member)
Lalo Durazo (Board Member)
Anthony Noboa, ex officio (Member, Operations Comm. )
Manny Alonso-Poch (Member, Capital Improvement Comm.)
Others in Attendance:
David Collins, Executive Director, Coconut Grove BID
Manny Gonzalez, Coconut Grove BID
Ron Nelson, Commissioner Sarnoff's Office
Liliana Dones, Creative Tools Inc.
Winston Curtis, Mutiny Garage
Mark Lewis, Biscayne National Park
Carlos Lopez Cantera
Salvatore Catania, Calamari Restaurant
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August 19th, 2010 BID Board Meeting/p. 2
Approved minutes of June 17, 2010 BID Board meeting. — Motion passed unanimously.
II. Moved: That the Coconut Grove Business Improvement District support Biscayne National
Park's headquarter in Coconut Grove. H. Bredemeier made the motion and Scott Silver
seconded. Motion passed unanimously.
fit. Moved: That the Coconut Grove BID passes the FY'11 Budget as directed by BID Board at
August 19, 2010 meeting. Bob Whelan made the motion and Ed Prelaz seconded. Please
note there were: 13 Yes votes, 2 No votes.
IV. Moved: That the Grove BID recommends that the Mutiny Garage be permitted to tie their
garage prices to those at the Oak Garage. H. Bredemeier made the motion and Gail
seconded. There were 13 "Yes" votes and 2 "No" votes.
V. Moved: that the Board of the Grove BID approves of the Nominating Committee's Slate of
three-year terms for members of Board Directors: Scott Silver, Joe Harrison, Stephen Licata,
Nattaliah Earle & Tom Langone. Bob Whelan made the motion and Sue McConnell
seconded. Motion passed unanimously.
VI. Moved: To Authorize the Coconut Grove Business Improvement District to retain the grant
research and technical skills of MDS Consulting Inc. for $5,000 to identify and potentially
secure appropriate grants. Ed Prelaz made the motion and Bob Whelan seconded. Motion
passed unanimously.
VII. Moved: To authorize the BID Marketing Committee to provide support for co-op billboard
featuring Lulu's, George's, Calamari & Jaguar restaurants on 27th Ave. & US -1 with the
understanding that the billboard not be displayed prior to Oct. 1, 2010. Scott Silver made
the motion and H. Bredemeier seconded. There were 14 "Yes" votes and 1 "No" vote.
VIII. No Action: To authorize support for the Big Belly Trash receptacles within Coconut Grove.
Item was put on hold for later discussion. (5) "Yes" votes and (5) "No" votes.
IX. Moved: By consent to authorize motions on attachment (9) of the August BID Board packet
that included South Bayshore Beautification, Main Highway Conduit & Tree treatments and
an additional six consent items. Steve Anton Rehage made the motion and Maurice Wiener
seconded. Passed unanimously.
August 19`h, 2010 BID Board Meeting/p. 3
Announcement was made by BID Board Co -Chair, Maurice Wiener that Ed Prelaz would be
chosen as his BID Co -Chair replacement. Maurice has voluntarily stepped down as Board Co -
Chair as of August BID Meeting.
Meeting adjourned at 1:50PM
Respectfully Submitted by:
David Collins, Executive Director
August 19th, 2010 BID Board Meeting/p.4
Attachment 9
Consent Motions for August 19, 2010 BID Board Meeting
1. South Bayshore Beautification:
Moved: that the Grove BID should go forward with the purchase of up to $50,000.00 worth of planting
for (10) islands located along South Bayshore. A total of 6,300 plants consisting of Plumbago, Dwarf
Bougainvillea, Green Island Ficus, "Trinnette, Umbrella Plant & Crown of Thorns will be purchased via
Miami Dade County RAAM Division's contract #5066. 3 months of watering, planting installation,
planting materials & plants will be included with this purchase. Staff recommended; as discussed in
Operations Com.
2. Main Highway Conduit:
Moved: that the Grove BID move forward with piggybacking on County contractor for Main Highway
Conduit work, in conjunction with the upcoming Main Highway streetlamp replacement project at a cost
of $60,000. As per October 2009 County/BID conduit completed project pricing was $17.00 per sq. foot
and each pull -box, at a cost of $242.00 a piece. The comparable Grand Avenue Conduit project was
completed for $60,310. Staff recommended; as discussed in Capital Com.
3. Tree Treatments
Moved: that the BID approve a post- trimming tree treatment which will provide nutrients, fungicide,
and insecticide to each tree at a cost not to exceed $98.90 per tree. The total cost shall not exceed
$29,670 for 300 total trees. (Funds are currently available in the FY'10 tree trimming line item), as
recommended by the Operations Committee.
Suggested Consent Items:
4. Gallery Walk Signage
Moved: That the BID approve the cost of $4,514 to fabricate 13 two-sided, eight -foot tall Gallery Signs to
be used on the sidewalk on the recurring nights of the Gallery Walk on "first Saturdays," as
recommended by the Marketing Committee.
5. Office Furniture:
Moved: that the Grove BID purchase up to $5,000.00 in office furniture to enhance presentation for
office and meeting experience. Staff recommended.
August 19`x', 2010 BID Board Meeting/p. 5
6. Capital Register House Keeping Motion:
Moved: for purposes of accurate attribution of expenses to the correct account, that the Grove BID will
move $24,146.28 in incorrectly attributed FY'10 Capital costs to Streetscape costs. Staff recommended.
7. Kiosk
Moved: That the BID increase the allocation for the painting of the kiosk in front of CocoWalk from
previously approved Board level of $2,000.00 to $2,782.00, as recommended by the Operations
Committee.
S. Supplemental Flower Basket Hardware
Moved: That the BID increase the allocation for the ordering of additional hardware (brackets, collars,
reserve baskets, and hanging cones) for the winter edition of hanging baskets. The Board previously
approved $4480; we now need to authorize an additional $1890 (for a total of $6370) which will allow
us to lower the existing baskets on Commodore and Fuller, increase location positions, and grow (8) pair
of reserve baskets, as recommended by the Operations Committee.
9. Bed Race Support
Moved: That the BID ratify a grant of $19,500 to Great Grove Bed Race, Sept. 5, as recommended by
Marketing Com.
Coconut Grove Business Improvement District
FY '11 Budget Approved by Coconut Grove BID Board 8/19110
OPERATLiG EXPENSES:
Sanitation 125,962
Security 265,319
Streetscape 163,566
Special Events & BID Events 173,000
Marketing & Advertising 265,000
General & Administrative 361,500
Total Expenses 1,354,347
Net Operating Income —
Capital 145,000
Contribution General BID Fund for Capital (145,000)
Net Income --
Total Contribution BID Fund (Income Shortfall & Capital Requirements) 351.347
Adopted
Budget
TOTAL INCOME:
Parking Waivers
189,000
Parking Surchage
220,000
Special events supplemental fees
21,000
Sidewalk cafe fees
55,000
Banner fees
3.000
Investment Income
160,000
Contribution General BID Fund
206.347
BID Assessments
450,000
Other Income (Co -Op Adv)
50,000
Total Income 1,354,347
OPERATLiG EXPENSES:
Sanitation 125,962
Security 265,319
Streetscape 163,566
Special Events & BID Events 173,000
Marketing & Advertising 265,000
General & Administrative 361,500
Total Expenses 1,354,347
Net Operating Income —
Capital 145,000
Contribution General BID Fund for Capital (145,000)
Net Income --
Total Contribution BID Fund (Income Shortfall & Capital Requirements) 351.347