HomeMy WebLinkAboutBid Waiver MemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Migoya
City Manager
FROM: Alice N. Bravo, P.E., Director k_o&
Capital Improvements Program
RECOMMENDATION
DATE: September 13, 2010 FILE:
SUBJECT: Waiver of Competitive Bidding
Procedures: Retroactive approval
of additional services and Issuance
of Purchase Order
REFERENCES: Jose Marti Gymnasium
Project, B-35857/ Little Haiti
Cultural Center, B-30295
ENCLOSURES:
In the interest of maintaining continuity of work, it was determined by the City Manager and Capital
Improvements Program (CIP) that it is in the best interest of the City to retroactively approve the
additional design services performed by Zyscovich, Inc. for the completion of the Jose Marti
Gymnasium Project, B-35857 and the Little Haiti Cultural Center, B-30295. The City Manager has
determined that a valid public emergency exists and finds that it is most practicable and
advantageous to the City for Zyscovich to perform the additional design services needed for the
Projects.
We recommend that the City Commission concur to retroactively waive the formal requirements set
forth in the Code of the City of Miami, as amended, in Sections 18-87, 18-90 and under Florida
Statutes 287.055, and affirm and adopt these findings, in order to authorize the additional work
performed and authorize the issuance of a Purchase Order.
BACKGROUND
The City entered into an agreement with Zyscovich dated June 24, 2002, pursuant to Resolution No.
02-144 adopted on February 14, 2002. Under the agreement, Zyscovich provided professional
design services in the field of architecture on an as needed basis. Resolution No. 05-0125, adopted
on February 24, 2005, authorized the City Manager to engage Zyscovich for comprehensive design
services for the Jose Marti Gymnasium Project, B-35857 (Jose Marti) and Resolution No. 04-0151,
adopted March 11, 2004, authorized the City Manager to engage Zyscovich for comprehensive
design services for the Little Hadi. Cultural Center, B-30295 (Little Haiti).
Resolution No. 04-0151, adopted March 11, 2004 amended resolutions 02-144 and 03-089 to
increase the value of the agreement with Zyscovich to the limit of $2,250,000. Throughout the
course of the project, Zyscovich responded to various additional service requests within the original
project scope for Jose Marti.
The requests included: schematic redesign due to unforeseen utility easements and underground
utilities; design changes to 100% construction drawings including architectural, structural,
mechanical and plumbing revisions by the architect; additional Architectural Engineering services to
provide WASD Water Main Extension design submittal; and additional water fountains. Approval of
a Supplemental Change Order in the amount of $69,890 is being requested for services completed
for Jose Marti.
The additional services for the Little Haiti project include extended Construction Administration
services, in the amount of $51,000, due to additional time granted to the Construction Manager for
completion of the project and $40,191 for outstanding invoices for work performed but not approved.
Approval of a Supplemental Change Order in the amount of $91,191 is being requested for services
completed for Little Haiti.
It was determined that it was in the best interest of the City for Zyscovich to perform the additional
design services needed for the Projects, in the interest of maintaining continuity of work and to avoid
undue additional expenditures.
The agreement with Zyscovich has since expired, thus Commission approval is now necessary to
retroactively approve the additional work for both projects and subsequently issue Purchase Orders
in the not to exceed amount of $69,890 for Jose Marti and $91,191 for Little Haiti. Funds are to be
allocated from the appropriate Capital Improvement Project.
Your signature below will signify your concurrence with the above recommendation and your
assimilation of these findings as your own justification for the waiver of competitive bidding
procedures and recomm ndation to retroactively authorize the work and authorize the issuance of a
Purchase Order fo;r urpose.
Approved:
Carlos A. Migoya, City Manager