HomeMy WebLinkAboutSummary FormV :; AGENDA ITEM SUMMARY FORM
FILE ID: & ' QU 522
Law Department
Date: 9/3/10 Requesting Department: CIP Matter ID No.
Commission Meeting Date: 9/23/10 District(s) Impacted: 2 10-1405
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing an increase in the contract amount with Gulf Building Corp., for additional
construction services performed for the project entitled "Roberto Clemente Park Recreation Building," B -30172A for
the Dorothy Quintana Community Center.
Purpose of Item:
To retroactively authorize a change order for additional services performed for LEED implementation in order to achieve a
LEED Silver certification, which was not originally contemplated, for the project entitled "Roberto Clemente Park Recreation
Building," B -30172A, for construction of the Dorothy Quintana Community Center, in the not to exceed amount of $125,562.
Resolution further authorizes the performance of additional owner -requested work, including the furnishing and installation of
new playground equipment and a new canopy structure, in the not to exceed amount of $126,000 and an additional owner
contingency in the not to exceed amount of $15,877. Resolution further authorizes the City Manager to execute Amendment
No. 1 to the contract with Gulf Building Corp., which increases the award value by $267,439, to cover the LEED
implementation and the additional planned work, for a total award not to exceed $2,192,439.
Background Information:
Twenty seven bids were received by the Office of the City Clerk on February 11, 2009, pursuant to formal Invitation for Bids
No. 08-09-020, issued December 22, 2008, for the "Roberto Clemente Park Recreation Building," B -30172A, for the
construction of the Dorothy Quintana Community Center. The City Manager approved award of a contract to Gulf Building'
Corp., the lowest responsive and responsible bidder, on March 12, 2009, in the amount of $1,750,000, plus an additional
owner contingency of $175,000, for a total not to exceed award amount of $1,925,000, pursuant to the City's Expedite List,'
and Ordinance 13045.
The project was not originally contemplated to be Leadership in Energy and Environmental Design ("LEED") certified. It
was determined to be in the City's best interest, as part of the former Mayor's initiative to promote Green Building practices,
to pursue Leadership in Energy and Environmental Design ("LEED") Certification. In the interest of maintaining continuity
of work and to avoid undue additional costs, it was determined to be in the City's best interest to perform the LEED
implementation under the current contract with Gulf Building Corp., which lacked sufficient award value to perform the
work. Continued...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B -30172A
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $267,439
CIP
NA
Final Approvals
(SIGN AND DAIE)]
Budget f`
If using or receiving capital funds
Granw I'vA
Purchasing N/A
Chief
Risk Management N/A
Dept. Director U r
City Manager
Page 1 of 2
Construction Manager: Orlando Diez
Approval has also been requested for additional planned work, which includes the furnishing and installation of new
playground equipment and a new canopy structure, in the amount of $126,000 and an additional owner contingency of
$15,877.
This Amendment No. 1 thus increases the award amount by $267,439, for a total not to exceed award amount of
$2,192,439. Funds are to be allocated from Capital Improvement Project No. B -30172A. Funds are contingent upon
budgetary approval.
The project consists of the construction of a new one-story community center building and miscellaneous site
improvements at Roberto Clemente Park, which includes recreational and social spaces, such as offices, arts and
computer rooms, meeting and exhibit halls, restrooms and food -serving. The site improvements include new hardscaped
and landscaped areas with associated drainage and irrigation work, refinishing the existing parking area and the
basketball courts, relocating the tot lot, and installing a new remote-controlled scoreboard.
Page 2 of 2 Construction Manager: Orlando Diez