HomeMy WebLinkAboutBid Waiver MemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Migoya
City Manager
FROM: Alice N. Bravo, P.E., Director
Capital Improvements Program
RECOMMENDATION
DATE: September 7, 2010 FILE:
SUBJECT: Waiver of Competitive Bidding
Procedures: Approval of
Amendment No. 1 to Gulf Building
Corp.
REFERENCES: Roberto Clemente Park
Recreation Building Project, B -30172A
ENCLOSURES:
It was determined to be in the City's best interest, as part of the former Mayor's initiative to
promote Green Building practices, to pursue Leadership in Energy and Environmental Design
("LEED") Certification for the Roberto Clemente Park Recreation Building Project, B -30172A, for
the construction of the Dorothy Quintana Community Center.
In the interest of maintaining continuity of work and to avoid undue additional costs, it was
determined to be in the City's best interest to perform the LEED implementation under the
current contract with Gulf Building Corp., which lacked sufficient award value to perform the
work, in the amount of $125,562.
We recommend that the City Commission concur to waive the formal requirements set forth in the
Code of the City of Miami, as amended, in Section 18-85, and under Florida Statutes Section
255.0525 and 255.20, and affirm and adopt these findings, in order to increase the award value
and retroactively authorize the additional work.
Approval has also been requested for additional planned work, which does not require a waiver of
competitive bidding procedures, which includes the furnishing and installation of new playground
equipment and a new canopy structure, in the amount of $126,000 and an additional owner
contingency in the amount of $15,877.
This Amendment No. 1 would thus increase the award amount by $267,439, for a total not to exceed
award amount of $2,192,439.
BACKGROUND
Twenty seven (27) bids were received by the Office of the City Clerk on February 11, 2009, pursuant
to formal Invitation for Bids No. 08-09-020, issued December 22, 2008, for the "Roberto Clemente
Park Recreation Building," B -30172A, for the construction of the Dorothy Quintana Community Center.
The City Manager approved award of a contract to Gulf Building Corp., the lowest responsive and
responsible bidder, on March 12, 2009, in the amount of $1,750,000, plus an additional owner
contingency of $175,000, for a total not to exceed award amount of $1,925,000, pursuant to the City's
Expedite List and Ordinance 13045.
The project consists of the construction of a new one-story community center building and
miscellaneous site improvements at Roberto Clemente Park, which include recreational and social
spaces, such as offices, arts and computer rooms, meeting and exhibit halls, restrooms and food -
serving. The site improvements include new hardscaped and landscaped areas with associated
drainage and irrigation work, refinishing the existing parking area and the basketball courts, relocating
the tot lot, and installing a new remote-controlled scoreboard.
The project was not originally contemplated to be LEED certified; however, it was determined to be in
the City's best interest, as part of the former Mayor's initiative to promote Green Building practices, to
pursue LEED Certification.
Your signature below will signify your concurrence with the above recommendation and your
assimilation of these findings as your own justification for the waiver of competitive bidding
procedures and recommendation to authorize execution of Amendment No. 1 to the contract with
Gulf Building Corp, for "e additional work.
Approved:
Carlos A. Migoya, City Manager
C: Kenneth Robertson, Interim Director, Purchasing Department
Orlando Diez, Project Manager