HomeMy WebLinkAboutSummary Form,vi �"��,Y AGENDA ITEM SUMMARY FORM
n
FILE ID: O k o Law Department
Matter ID No.
Date: 8/3/10 Requesting Department: CIP
Commission Meeting Date: 9/23/10 District(s) Impacted: ❑ l ❑2 ❑3 ❑4 ®5
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing payment for additional services to AECOM Services, Inc. d/b/a AECOM Design
for the NE 2nd Avenue Improvements Project, B-78508.
Purpose of Item:
To request approval of the attached resolution, by a four-fifths (4/5ths) affirmative vote, after an advertised public
hearing, ratifying, approving and confirming the City Manager's finding of an emergency that it is in the best interest
of the City of Miami to waive the requirements for competitive bid procedures provided in the Code of the City of
Miami, Florida, as amended in sections 18-87, 18-90 and under Florida Statutes Section 287.055; retroactively
approving additional design services already completed, not originally contemplated in the scope of work for the NE
2° Avenue Improvement Project, B-78508, in the not to exceed amount of $150,000; allocating funds from Capital
Improvement Project No. B-78508. Resolution further authorizes the City Manager to enter into a new agreement
with the firm to cover anticipated additional design services not yet rendered, for completion of ongoing NE 2" d
Avenue Improvements Project, in an amount not to exceed $110,000. AECOM Design is the Engineer of Record for
this project and continuity of operations with the same Consultant is in the City's best interest. Funds are to be
allocated from Capital Improvement Proiect No. B-78508 on an as needed basis.
Background Information:
Pursuant to Resolution No. 04-0579, on October 16, 2004, the City entered into an agreement with DMJM & Harris,
Inc., known as AECOM Design (AECOM), for the provision of Transportation and Transit Miscellaneous Services to
be used citywide on an as needed basis, for a two (2) year period with the option to renew for two (2) additional one (1)
year periods. AECOM was tasked with providing all project management and engineering analysis and design services
necessary for the reconstruction of NE 2nd Avenue from NE 20"' St. to NE 84`l' St.
The City was awarded federal stimulus funds by the American Recovery and Reinvestment Act (AARA) for the NE 2nd
Avenue Improvements Project (Project). The Project was originally segmented into four parts, so that the City can
construct those segments of urgency. Due to ARRA funding, the City requested that the Project be further subdivided in
order to secure federal funding. The additional Project segmentation requested by the City was not part of the original
scope of services. The agreement with AECOM has expired, thus Commission approval is now necessary to
retroactively approve the additional services and subsequently issue a Purchase Order in an amount not to exceed
$150,000. Continued...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No.-
Special
o:Special Revenue Account No:
CIP Project No: B-78508 t�wewd.t ►� fir{
,NOyL� Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $150,000
Final Approvals
SIGN AND DATE
CIP N/A Budget
If using or receiving capital funds
Grants iNiH Risk M" agemen N/A
Purchasi A Dept. Hirector
Chief City Manager
Page 1 of 2
In the interest of maintaining continuity of work and to avoid undue additional costs, it was determined to be in the City's
best interest to allow AECOM to complete the additional design services necessary for the Project. The City Manager finds
that it is most practicable and advantageous to the City for AECOM to continue all necessary design services to complete
the Project.
The agreement with AECOM has expired, thus Commission approval is now necessary to award a new agreement to the
firm for the provision of Transportation and Transit Miscellaneous Services, in an amount not to exceed $110,000, to cover
anticipated additional services required for the completion of the Project. Funds are to be allocated from the appropriate
Capital Improvement Project, on an as needed basis.
Page 2 of 2