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City of Miami
Text File Report
City Hall
3500 Pan American Drive
Miami, FL 33133
w),v%v.miamigov.com
File ID:
04-01015
Type: Resolution Status:
Passed
Enactment #:
R-04-0579
Enactment Date:
9,/9/04
Version:
2
Introduced: 8/30/04 Controlling Body:
City Commission
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO EXECUTE TEN (10) NEGOTIATED PROFESSIONAL SERVICES
AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH EACH OF THE TEN (10)
FIRMS IDENTIFIED HEREIN, FOR THE PROVISION OF TRANSPORTATION AND TRANSIT
PROFESSIONAL SERVICES TO BE USED CITY-WIDE ON AN AS -NEEDED BASIS, FOR A
TWO-YEAR PERIOD WITH THE OPTION DELEGATED TO THE CITY MANAGER TO EXTEND
THE TERM FOR TWO ADDITIONAL ONE-YEAR PERIODS AT A TOTAL COST NOT TO
EXCEED $2,000,000, FOR EACH CONTRACT; ALLOCATING FUNDS FROM VARIOUS
CAPITAL PROJECT ACCOUNTS, AS MAY BE ADJUSTED FROM TIME TO TIME BY THE CITY
COMMISSION IN THE ANNUAL APPROPRIATIONS/CAPITAL IMPROVEMENTS
ORDINANCES, OR AS O'T'HERWISE ADJUSTED AS PERMITTED BY LAW.
WHEREAS, the City of Miami ("City") has many transportation improvement projects funded in the Capital
Improvement Program from the Miami -Dade County surtax, Homeland Defense - Neighborhood Improvement Bonds and
other sources; and
WHEREAS, the City requires the services of outside consultants to assist with the design and engineering of these
transportation improvement projects. and
WHEREAS, the City conducted a competitive selection process, Request for Proposals No. 03-04-087A, in accordance
with Florida Statutes Section 287.055, the Consultants Competitive Negotiation Act, and in accordance with the Code of the
City of Miami, Florida as amended; and
WHEREAS, ten (10) firms were selected and ranked by the Selection Committee and that such ranking was approved by
the City Manager and the City Commission pursuant to a memo from the City Manager dated May 26, 2004: and
WHEREAS, the Department of Capital Improvements and Transportation ("Department") negotiated Professional
Services Agreements ("Agreements") with each of the ten (10) firms setting forth the terms and conditions for the work to be
provided by said firms; and
WHEREAS.. said Agreements will provide for the assignments by issuance of Work Orders as follows: at least three (3)
of the firms listed herein will be contacted to discuss the requirements of a work assignment, the highest ranked firm among
those will then be asked to prepare a proposal, that proposal will be negotiated with City staff, should negotiations fail, the
Department will request a proposal from the next highest ranked firm of the three or more interviewed, and upon successful
negotiations with the selected consultant, the Department will issue a Work Order and Purchase Order to commence
services; and
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WHEREAS, each Agreement shall have a maximum fee payable to the Consultants of $2,000,000 for a total of
$20,000,000, for all projects which funds will be made available from individual Capital Improvement projects or other
designated project funds as the assignments are made;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and
incorporated as if fully set forth in this section.
Section 2. The City Manager is authorized{ 1) to execute an Agreement, in substantially the attached form, with each
of the ten (10) firms listed below in alphabetical order, for the provision of transportation and transit professional services to
be used City-wide on an as -needed basis, for a two-year period with the option delegated to the City Manager, to extend
each contract for two additional one-year periods, in an amount not to exceed $2,000,000, per firm, with funds allocated from
various Capital Project Accounts, as may be adjusted from time to time by the City Commission in the Annual
Appropriations/Capital Improvements Ordinances, or as otherwise adjusted as permitted by law:
?A&P Consulting Transportation Engineers Corporation;
?Corzo, Castella, Carballo, Thompson, Salman, PA (C3TS);
?DMJM & Harris, Inc.;
?EAC Consulting, Inc.;
?Gannett Fleming, Inc.;
?Marlin Engineering, Inc.;
?Metric Engineering, Inc.;
?R.J. Behar & Company, Inc.;
?Reynolds, Smith and Hills, Inc.; and
?URS Corporation
Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. (2)
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CITY OF MIAMI
��JCOR
ox CAPITAL IMPROVEMENTS PROGRAM
=`
PROFESSIONAL SERVICES AGREEMENT
J' RATEIf6
Service Category Transportation and Transit Professional Services
Contract Type Miscellaneous Projects
Consultant AECOM Services, Inc. d/b/a AECOM Design
TABLE OF CONTENTS
ARTICLE1 DEFINITIONS........................................................................................................................5
ARTICLE 2 GENERAL CONDITIONS.....................................................................................................6
2.01
TERM..........................................................................................................................................................6
2.02
SCOPE OF SERVICES..............................................................................................................................6
2.03
COMPENSATION......................................................................................................................................6
ARTICLE 3 PERFORMANCE..................................................................................................................7
3.01
PERFORMANCE AND DELEGATION.......................................................................................................7
3.02
REMOVAL OF UNSATISFACTORY PERSONNEL...................................................................................7
3.03
CONSULTANT KEY STAFF......................................................................................................................7
3.04
TIME FOR PERFORMANCE......................................................................................................................7
ARTICLE 4 SUBCONSULTANTS............................................................................................................7
4.01
GENERAL..................................................................................................................................................7
4.02
SUBCONSULTANT RELATIONSHIPS......................................................................................................7
4.03
CHANGES TO SUBCONSULTANTS........................................................................................................8
ARTICLE5 DEFAULT..............................................................................................................................8
5.01
GENERAL..................................................................................................................................................8
5.02
CONDITIONS OF DEFAULT......................................................................................................................8
5.03
TIME TO CURE DEFAULT; FORCE MAJEURE.......................................................................................8
ARTICLE 6 TERMINATION OF AGREEMENT.......................................................................................8
6.01
CITY'S RIGHT TO TERMINATE................................................................................................................8
6.02
CONSULTANT'S RIGHT TO TERMINATE................................................................................................9
6.03
TERMINATION DUE TO UNDISCLOSED LOBBYIST OR AGENT...........................................................9
ARTICLE 7 DOCUMENTS AND RECORDS............................................................................................9
7.01
OWNERSHIP OF DOCUMENTS................................................................................................................9
7.02
DELIVERY UPON REQUEST OR CANCELLATION.................................................................................9
7.03
RE -USE BY CITY.......................................................................................................................................9
7.04
NONDISCLOSURE....................................................................................................................................9
7.05
MAINTENANCE OF RECORDS................................................................................................................9
ARTICLE 8 INDEMNIFICATION............................................................................................................10
ARTICLE9 INSURANCE.......................................................................................................................10
9.01
COMPANIES PROVIDING COVERAGE..................................................................................................10
9.02
VERIFICATION OF INSURANCE COVERAGE.......................................................................................10
9.03
FORMS OF COVERAGE.........................................................................................................................10
9.04
MODIFICATIONS TO COVERAGE..........................................................................................................11
ARTICLE 10 MISCELLANEOUS.........................................................................................................11
10.01
AUDIT RIGHTS........................................................................................................................................11
10.02
ENTIRE AGREEMENT.............................................................................................................................11
10.03
SUCCESSORS AND ASSIGNS...............................................................................................................11
10.04
TRUTH -IN -NEGOTIATION CERTIFICATE..............................................................................................11
10.05
APPLICABLE LAW AND VENUE OF LITIGATION.................................................................................12
10.06
NOTICES..................................................................................................................................................12
10.07
INTERPRETATION..................................................................................................................................12
10.08
JOINT PREPARATION............................................................................................................................12
10.09
PRIORITY OF PROVISIONS....................................................................................................................12
10.10
MEDIATION - WAIVER OF JURY TRIAL................................................................................................12
10.11
TIME.........................................................................................................................................................13
CIP Contract No. Page 1
Transportation and Transit Professional Services
TABLE OF CONTENTS (CONTINUED)
10.12
COMPLIANCE WITH LAWS....................................................................................................................13
10.13
NO PARTNERSHIP..................................................................................................................................13
10.14
DISCRETION OF DIRECTOR..................................................................................................................13
10.15
RESOLUTION OF CONTRACT DISPUTES: ...........................................................................................
13
10.16
INDEPENDENT CONTRACTOR: .............................................................................................................
14
ATTACHMENT
A - SCOPE OF WORK......................................................................................................18
ARTICLEAl GENERAL.......................................................................................................................18
A1.01
SCOPE OF SERVICES............................................................................................................................18
A1.02
WORK ORDERS......................................................................................................................................18
ARTICLE A2 BASIC SERVICES..........................................................................................................18
A2.01
COMMON TASKS....................................................................................................................................19
A2.02
QUALITY ASSURANCE, QUALITY CONTROL: .....................................................................................
20
A2.03
PUBLIC INVOLVEMENT..........................................................................................................................21
A2.04
JOINT PROJECT AGREEMENTS...........................................................................................................21
A2.05
CONTRACT MAINTENANCE..................................................................................................................21
ARTICLE A3 TRANSPORTATION AND TRANSIT PLANNING..........................................................21
A3.01
COMPREHENSIVE DATA COLLECTION...............................................................................................21
A3.02
TRANSPORTATION AND TRANSIT MODELING...................................................................................22
A3.03
TRAFFIC IMPACT STUDIES & SAFETY OPERATIONS ANALYSES....................................................22
A3.04
TRAFFIC IMPACT ANALYSIS REVIEW..................................................................................................22
A3.05
TRAFFIC CALMING STUDIES................................................................................................................23
A3.06
APPROVAL AND PRESENTATION TO CITY: ........................................................................................
23
A3.07
PARKING NEEDS/UTILIZATION STUDIES............................................................................................24
A3.08
ENVIRONMENTAL IMPACT ASSESSMENT AND COMPLIANCE........................................................24
ARTICLE A3 TRAFFIC ENGINEERING...............................................................................................24
A3.01
SIGNAL WARRANT ANALYSIS: ............................................................................................................
24
A3.02
INTERSECTION ANALYSIS: ................ ....................... .......... .....................
................................... 24
A3.03
ARTERIAL ANALYSIS:...........................................................................................................................24
A3.04
LEFT TURN PHASE WARRANT ANALYSIS: .........................................................................................
24
ARTICLE A4 ROAD & HIGHWAY DESIGN.........................................................................................24
A4.01
PLANNING AND ANALYSIS...................................................................................................................24
A4.02
DESIGN AND PERMITTING....................................................................................................................34
A4.03
SPECIFICATIONS PACKAGE PREPARATION: .....................................................................................
39
A4.04
BIDDING...................................................................................................................................................39
A4.05
POST DESIGN/CONSTRUCTION............................................................................................................40
SCHEDULE Al. - SUB-CONSULTANTS...................................................................................................41
SCHEDULEA2. - KEY STAFF..................................................................................................................41
ATTACHMENT B - COMPENSATION AND PAYMENTS.........................................................................42
ARTICLE B.1 METHOD OF COMPENSATION.........................................................................................42
B1.01
COMPENSATION LIMITS........................................................................................................................42
B1.02
CONSULTANT NOT TO EXCEED...........................................................................................................42
ARTICLE B2 WAGE RATES................................................................................................................42
B2.01
FEE BASIS...............................................................................................................................................42
B2.02
EMPLOYEES AND JOB CLASSIFICATIONS.........................................................................................42
B2.03
MULTIPLIER............................................................................................................................................42
B2.04
CALCULATION........................................................................................................................................43
B2.05
EMPLOYEE BENEFITS AND OVERHEAD.............................................................................................43
B2.06
ESCALATION..........................................................................................................................................43
ARTICLE B3 COMPUTATION OF FEES AND COMPENSATION................................................................43
B3.01
LUMP SUM: ..............................................................................................................................................
43
B3.02
HOURLY RATE FEES..............................................................................................................................44
B3.03
PERCENTAGE OF CONSTRUCTION COST: .........................................................................................
44
83.04
REIMBURSABLE EXPENSES.................................................................................................................44
83.05
FEES FOR ADDITIVE or DEDUCTIVE ALTERNATES: ..........................................................................
44
B3.06
FEES FOR ADDITIONAL SERVICES......................................................................................................45
B3.07
PAYMENT EXCLUSIONS........................................................................................................................45
B3.08
FEES RESULTING FROM PROJECT SUSPENSION.............................................................................45
ARTICLE B4 PAYMENTS TO THE CONSULTANT............................................................................45
B4.01
PAYMENTS GENERALLY.......................................................................................................................45
84.02
FOR COMPREHENSIVE BASIC SERVICES..........................................................................................45
84.03
BILLING - HOURLY RATE......................................................................................................................46
B4.04
PAYMENT FOR ADDITIONAL SERVICES & REIMBURSABLE EXPENSES..
...................................... 46
B4.05
DEDUCTIONS..........................................................................................................................................46
CIP Contract No. Page 2
Transportation and Transit Professional Services
TABLE OF CONTENTS (CONTINUED)
ARTICLE B5 REIMBURSABLE EXPENSES: ...................................................................................... 46
B5.01 GENERAL................................................................................................................................................46
B5.02 REIMBURSEMENTS TO SUB-CONSULTANTS.....................................................................................47
ARTICLE B6 COMPENSATION FOR REUSE OF PLANS AND SPECIFICATIONS ..........................47
B6.01 GENERAL................................................................................................................................................47
SCHEDULE B1 - WAGE RATES SUMMARY.........................................................................................................48
CIP Contract No. Page 3
Transportation and Transit Professional Services
<" A GF
CITY OF MIAMI
CAPITAL IMPROVEMENTS PROGRAM
iF
PROFESSIONAL SERVICES AGREEMENT
Service Category Transportation and Transit Professional Services
Contract Type Miscellaneous Projects
Consultant AECOM Services, Inc. d/b/a AECOM Design
Consultant Office Location 800 Douglas Entrance, North Tower, 2ndFloor
Coral Gables, FL 33134
City Authorization Resolution No. TBD
THIS Agreement made this _ day of
in the year 2010 by and between
the City of Miami, Florida, a Municipal Corporation of the State of Florida, hereinafter called the
"City," and AECOM Services, Inc. d/b/a AECOM Design, a for profit Corporation, of the State of
California hereinafter called the "Consultant."
RECITAL
A. On September 23, 2010, pursuant to Resolution No. , the City Commission
authorized the award of an agreement to the Consultant for the provision of Transportation and
Transit Professional Services ("Services"). The Consultant's Proposals for the Services are
expressly incorporated into and made a part of this Agreement as if set forth in full.
WITNESSETH, that the City and the Consultant, for the considerations herein set forth,
agree as follows:
CIP Contract No. Page 4
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
ARTICLE 1 DEFINITIONS
1.01 Additional Services means any Work defined as such in a Work Order, secured in compliance with
Florida Statutes and City Code.
1.02 Attachments mean the Attachments to this Agreement which are expressly incorporated by
reference and made a part of this Agreement as if set forth in full.
1.03 Base Fee means the amount of compensation mutually agreed upon for the completion of Basic
Services.
1.04 Basic Services means those services designated as such in a Work Order.
1.05 City Commission means the legislative body of the City of Miami.
1.06 City Manager means the duly appointed chief administrative officer of the City of Miami.
1.07 City or Owner means the City of Miami, Florida, a Florida municipal corporation, the public agency
which is a party hereto and for which this Agreement is to be performed. In all respects hereunder, City's
performance is pursuant to City's position as the Owner of the Project. In the event the City exercises its
regulatory authority as a governmental body, the exercise of such regulatory authority and the
enforcement of any rules, regulations, codes, laws and ordinances shall be deemed to have occurred
pursuant to City's authority as a governmental body and shall not be attributable in any manner to City as
a party to this Agreement. The City of Miami shall be referred to herein as "City". For the purposes of this
Agreement, "City" without modification shall mean the City Manager.
1.08 Consultant means the individual, partnership, corporation, association, joint venture, or any
combination thereof, of properly registered professional architects, or engineers, which has entered into
the Agreement to provide professional services to the City.
1.09 Contractor means an individual, partnership, corporation, association, joint venture, or any
combination thereof, which has entered into a contract with the City for construction of City facilities and
incidentals thereto.
1.10 Director means the Director of the City Department designated herein who has the authority and
responsibility for managing the specific project or projects covered under this Agreement. Unless
otherwise specified herein or in a Work Order, for the purpose of this Agreement, the Director is the top
administrator of the Department of Capital Improvements Program or designee.
1.11 Inspector means an employee of the City or of a consulting firm hired by the City and assigned by
the City to make observations of Work performed by a Contractor.
1.12 Notice to Proceed means same as "Authorization to Proceed." A duly authorized written letter or
directive issued by the Director or Project Manager acknowledging that all conditions precedent have
been met and/or directing that Consultant may begin work on the Project.
1.13 Project Manager means an employee or representative of the City assigned by the Director to
manage and monitor the Services to be performed under this Agreement and the construction of a project
as a direct representative of the City.
1.14 Project means the construction, alteration and/or repair, and all services and incidentals thereto, of
a City facility as contemplated and budgeted by the City. The Project or Projects shall be further defined
in the Scope of Services and/or Work Order issued pursuant to this Agreement.
1.15 Professional Services means those services within the scope of the practice of architecture,
professional engineering, or registered surveying and mapping, as applicable, as defined by the laws of
the State of Florida, or those performed by any architect, professional engineer, or registered surveyor or
mapper in connection with his or her professional employment or practice. These services may be
abbreviated herein as "architectural/ engineering services" or "professional services", as applicable, which
are within this definition.
CIP Contract No. Page 5
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
1.16 Risk Administrator means the City's Risk Management Administrator, or designee, or the
individual named by the City Manager to administer matters relating to insurance and risk of loss for the
City.
1.17 Scope of Services or Services means a comprehensive description of the activities, tasks, design
features, objectives, deliverables and milestones required for the completion of Project or an assignment
with sufficient detail to allow a reasonably accurate estimation of resources necessary for its completion.
1.18 Sub -Consultant means a person or organization of properly registered professional architects,
engineers, registered surveyor or mapper, and/or other professional specialty that has entered into a
written agreement with the Consultant to furnish specified professional services for a Project or task.
1.19 Wage Rates means the effective direct expense to Consultant and/or Sub -Consultant, on an hourly
rate basis, for employees in the specified professions and job categories assigned to provide services
under this Agreement that justify and form the basis for professional fees regardless of actual manner of
compensation.
1.20 Work Order means a document internal to the City authorizing the performance of specific
professional services for a defined Project or Projects.
1.21 Work Order Proposal means a document prepared by the Consultant, at the request of the City for
Services to be provided by the Consultant on a specific Project or phase of a Project.
ARTICLE 2 GENERAL CONDITIONS
2.01 TERM
The term of this Agreement shall be for two (2) years commencing on the effective date hereof. The City,
by action of the City Manager, shall have the option to extend the term for two (2) additional periods of
one (1) year each, subject to continued satisfactory performance as determined by the Director, and to
the availability and appropriation of funds. City Commission authorization of this Agreement includes
delegation of authority to the City Manager to administratively approve said extensions provided that the
compensation limits set forth in 2.03 are not exceeded.
2.01-1 Extension of Expiration Date
In the event the Consultant is engaged in any Project(s) on the Agreement expiration
date, then this Agreement shall remain in effect until completion or termination of said
Project(s). No new Work Orders shall be issued after the expiration date.
2.02 SCOPE OF SERVICES
Consultant agrees to provide the Services as specifically described and set forth in Attachment "A"
hereto, which by this reference is incorporated into and made a part of this Agreement.
2.03 COMPENSATION
2.03-1 Compensation Limits
The amount of compensation payable by the City to Consultant shall generally be a lump sum or not
to exceed fee, based on the rates and schedules established in Attachment B hereto, which by this
reference is incorporated into this Agreement; provided, however, that in no event shall the amount of
compensation exceed Five Hundred Thousand Dollars ($500,000) in total over the term of the
Agreement and any extension(s), unless explicitly approved by action of the City Commission or City
Manager as applicable and put into effect by written amendment to this Agreement. The City may, at
its sole discretion use other compensation methodologies.
2.03-2 Payments
Unless otherwise specifically provided in Attachment B, payment shall be made in accordance with
Florida Statute Chapter 218, Part VII, Local Government Prompt Payment Act, after receipt of
Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain
sufficient detail, to allow a proper audit of expenditures, should City require one to be performed. If
Consultant is entitled to reimbursement of travel expenses, then all bills for travel expenses shall be
CIP Contract No. Page 6
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
submitted in accordance with Section 112.061, Florida Statutes. Consultant shall utilize Attachment
"C" for the submission of invoices.
ARTICLE 3 PERFORMANCE
3.01 PERFORMANCE AND DELEGATION
The Services to be performed hereunder shall be performed by the Consultant's own staff, unless
otherwise provided in this Agreement, or approved, in writing by the City. Said approval shall not be
construed as constituting an agreement between the City and said other person or firm.
3.02 REMOVAL OF UNSATISFACTORY PERSONNEL
Director or designee may make written request to Consultant for the prompt removal and replacement of
any personnel employed or retained by the Consultant, or any Sub -Consultants or subcontractors, or any
personnel of any such Sub -Consultants or sub -contractors engaged by the Consultant to provide and
perform Services pursuant to the requirements of this Agreement. The Consultant shall respond to City
within fourteen (14) calendar days of receipt of such request with either the removal and replacement of
such personnel or written justification as to why that may not occur. All decisions involving personnel will
be made by Consultant. Such request shall solely relate to said employees work under this Agreement.
3.03 CONSULTANT KEY STAFF
The parties acknowledge that Consultant was selected by City, in part, on the basis of qualifications of
particular staff identified in Consultant's response to City's solicitation, hereinafter referred to as "Key
Staff'. Consultant shall ensure that Key Staff are available for Work hereunder as long as said Key Staff
is in Consultant's employ. Consultant will obtain prior written acceptance of Director or designee to
change Key Staff. Consultant shall provide Director, or designee with such information as necessary to
determine the suitability of proposed new Key Staff. Director will act reasonably in evaluating Key Staff
qualifications. Such acceptance shall not constitute any responsibility or liability for the individual's ability
to perform.
3.04 TIME FOR PERFORMANCE
The Consultant agrees to start all Work hereunder upon receipt of a Notice to Proceed issued by the
Director and to complete each assignment, task or phase within the time stipulated in the Notice to
Proceed. Time is of the essence with respect to performance of this Agreement.
A reasonable extension of the time for completion of various assignments, tasks or phases may be
granted by the City should there be a delay on the part of the City in fulfilling its obligations under this
Agreement as stated herein. Such extension of time shall not be cause for any claim by the Consultant
for extra compensation.
ARTICLE 4 SUBCONSULTANTS
4.01 GENERAL
4.01-1 A Sub -Consultant, as defined in Article 1.18 is a firm that was identified as part of the
consulting team in the competitive selection process by which Consultant was chosen to perform the
services under this Agreement, and as such, is identified and listed in Schedule Al attached hereto
and incorporated by reference.
4.01-2 A Specialty Sub -Consultant is a person or organization that has, with the consent of the
Director, entered into a written agreement with the Consultant to furnish unique and/or specialized
professional services necessary for a Project or task described under Additional Services. Such
Specialty Sub -Consultant shall be in addition to those identified in Schedule Al.
4.02 SUBCONSULTANT RELATIONSHIPS
4.02-1 All services provided by the Sub -Consultants shall be performed pursuant to appropriate
written agreements between the Consultant and the Sub -Consultants, which shall contain provisions
that preserve and protect the rights of the City under this Agreement.
4.02-2 Nothing contained in this Agreement shall create any contractual or business relationship
between the City and the Sub -Consultants. The Consultant acknowledges that Sub -Consultants are
entirely under its direction, control, supervision, retention and/or discharge.
CIP Contract No. Page 7
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
4.03 CHANGES TO SUBCONSULTANTS
The Consultant shall not add or modify change any Sub -Consultant listed in Schedule Al without prior
written approval by the Director or designee, in response to a written request from the Consultant stating
the reasons for any proposed substitution.
ARTICLE 5 DEFAULT
5.01 GENERAL
If Consultant fails to comply with any term or condition of this Agreement, or fails to perform any of its
obligations hereunder, then Consultant shall be in default. Upon the occurrence of a default hereunder
the City, in addition to all remedies available to it by law, may immediately, upon written notice to
Consultant, terminate this Agreement whereupon all payments, advances, or other compensation paid by
the City to Consultant while Consultant was in default shall be immediately returned to the City.
Consultant understands and agrees that termination of this Agreement under this section shall not
release Consultant from any obligation accruing prior to the effective date of termination.
In the event of termination due to default, in addition to the foregoing, Consultant shall be liable to the City
for all expenses incurred by the City in preparing and negotiating this Agreement, as well as all costs and
expenses incurred by the City in the re -procurement of the Services, including consequential and
incidental damages. In the event of default, City may also suspend or withhold reimbursements from
Consultant until such time as the actions giving rise to default have been cured.
5.02 CONDITIONS OF DEFAULT
A finding of default and subsequent termination for cause may include, without limitation, any of the
following:
5.02-1 Consultant fails to obtain or maintain the insurance or bonding herein required.
5.02-2 Consultant fails to comply, in a substantial or material sense, with any of its duties under this
Agreement, with any terms or conditions set forth in this Agreement or in any agreement it has with
the City, beyond the specified period allowed to cure such default.
5.02-3 Consultant fails to commence the Services within the time provided or contemplated herein,
or fails to complete the Work in a timely manner as required by this Agreement.
5.03 TIME TO CURE DEFAULT; FORCE MAJEURE
City through the Director or designee shall provide written notice to Consultant as to a finding of default,
and Consultant shall take all necessary action to cure said default within time stipulated in said notice,
after which time the City may terminate the Agreement. The City at its sole discretion, may allow
additional days to perform any required cure if Consultant provides written justification deemed
reasonably sufficient.
Should any such failure on the part of Consultant be due to a condition of Force Majeure as that term is
interpreted under Florida law, then the City may allow an extension of time reasonably commensurate
with the cause of such failure to perform or cure.
ARTICLE 6 TERMINATION OF AGREEMENT
6.01 CITY'S RIGHT TO TERMINATE
The City, including the Director or designee has the right to terminate this Agreement for any reason or no
reason, upon ten (10) days' written notice. Upon termination of this Agreement, all charts, sketches,
studies, drawings, and other documents, including all electronic copies related to Services authorized
under this Agreement, whether finished or not, must be turned over to the Director or designee. The
Consultant shall be paid in accordance with provisions of Attachment B, provided that said documentation
is turned over to Director or designee within ten (10) business days of termination. Failure to timely deliver
the documentation shall be cause to withhold any payments due without recourse by Consultant until all
documentation is delivered to the Director or designee.
6.01-1 Consultant shall have no recourse or remedy from a termination made by the City except
to retain the fees earned compensation for the Services that was performed in complete compliance
with the Agreement, as full and final settlement of any claim, action, demand, cost, charge or
entitlement it may have, or will, have against the City, its officials or employees.
CIP Contract No. Page 8
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
6.02 CONSULTANT'S RIGHT TO TERMINATE
The Consultant shall have the right to terminate this agreement, in writing, following breach by the City, if
breach of contract has not been corrected within sixty (60) days from the date of the City's receipt of a
written statement from Consultant specifying its breach of its duties under this Agreement.
6.03 TERMINATION DUE TO UNDISCLOSED LOBBYIST OR AGENT
Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant to solicit or secure this Agreement and that he or she has not
paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for the Consultant any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this Agreement.
For the breach or violation of this provision, the City shall have the right to terminate this Agreement
without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full
amount of such fee, commission, percentage, gift, or consideration.
ARTICLE 7 DOCUMENTS AND RECORDS
7.01 OWNERSHIP OF DOCUMENTS
All tracings, plans, drawings, specifications, maps, computer files, and/or reports prepared or obtained
under this Agreement, as well as all data collected, together with summaries and charts derived there
from, including all electronic digital copies will be considered works made for hire and will, based on
incremental transfer wherein the above shall become the property of the City upon payments made to
Consultant or termination of this Agreement without restriction or limitation on their use, and will be made
available, on request, to City at any time during the performance of such services and/or upon completion
or termination of this Agreement. Consultant shall not copyright any material and products or patent any
invention developed under this Agreement. The City shall have the right to visit the site for inspection of
the work and the products of Consultant at any time. The Consultant shall be permitted to retain copies,
including reproducible copies, solely for information and reference in connection with the City's use and
occupancy of the Project
7.02 DELIVERY UPON REQUEST OR CANCELLATION
Failure of the Consultant to promptly deliver all such documents, both hard copy and digital, to the
Director or designee within ten (10) days of cancellation, or within ten (10) days of request by the City,
shall be just cause for the City to withhold payment of any fees due Consultant until Consultant delivers
all such documents. Consultant shall have no recourse from these requirements.
7.03 RE -USE BY CITY
It is understood that all Consultant agreements and/or Work Orders for new Services will include the
provision for the re -use of plans and specifications, including construction drawings, at the City's sole
option, and by virtue of signing this Agreement Consultant agrees to such re -use in accordance with this
provision without the necessity of further approvals, compensation, fees or documents being required and
without recourse for such re -use. The Consultant will not be liable for re -use by the City of plans,
documents, studies, or other data for any purpose other than that intended by the terms and conditions of
this Agreement.
7.04 NONDISCLOSURE
To the extent allowed by law, Consultant agrees not to divulge, furnish or make available to any third
person, firm or organization, without Director or designee's prior written consent, or unless incident to the
proper performance of the Consultant's obligations hereunder, or in the course of judicial or legislative
proceedings where such information has been properly subpoenaed, any non-public information
concerning the services to be rendered by Consultant hereunder, and Consultant shall require all of its
employees, agents, Sub -Consultants and subcontractors to comply with the provisions of this paragraph.
7.05 MAINTENANCE OF RECORDS
Consultant will keep adequate records and supporting documentation, which concern or reflect its
services hereunder. Records subject to the provisions of Public Record Law, Florida Statutes Chapter
119, shall be kept in accordance with statute. Otherwise, the records and documentation will be retained
by Consultant for a minimum of three (3) years from the date of termination of this Agreement or the date
the Project is completed, whichever is later. City, or any duly authorized agents or representatives of
City, shall have the right to audit, inspect, and copy all such records and documentation as often as they
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PROFESSIONAL SERVICES AGREEMENT
deem necessary during the period of this Agreement and during the three (3) year period noted above;
provided, however such activity shall be conducted only during normal business hours.
ARTICLE 8 INDEMNIFICATION
The Consultant shall hold harmless, indemnify and defend the City, its officials and employees from any
and all claims, losses and causes of actions which may arise out of the performance of this Agreement as
a result of any act of negligence or negligent omission, recklessness, or intentionally wrongful conduct of
the Consultant or the Sub -Consultants. The Consultant shall pay all claims and losses of any nature
whatsoever in connection therewith and shall defend all project related suits, in the name of the City when
applicable, and shall pay all costs, including without limitation reasonable attorney's and appellate
attorney's fees, and judgments which may issue thereon. The Consultant's obligation under this
paragraph shall not be limited in any way by the agreed upon contract price, or the Consultant's limit of,
or lack of, sufficient insurance protection and shall apply to the full extent that it is caused by the
negligence, act, omission, recklessness or intentional wrongful conduct of the Consultants, its agents,
servants, or representatives.
ARTICLE 9 INSURANCE
The Consultant shall not start Services under this Agreement until the Consultant has obtained all
insurance required hereunder and the City's Risk Manager has approved such insurance.
9.01 COMPANIES PROVIDING COVERAGE
All insurance policies shall be issued by companies authorized to do business under the laws of the State
of Florida and satisfactory to the Risk Administrator. All companies shall have a Florida resident agent
and be rated at least A(X), as per A.M. Best Company's Key Rating Guide, latest edition.
9.02 VERIFICATION OF INSURANCE COVERAGE
The Consultant shall furnish certificates of insurance to the Risk Administrator for review and approval
prior to the execution of this Agreement. The Certificates shall clearly indicate that the Consultant has
obtained insurance of the type, amount and classification required by these provisions, in excess of any
pending claims at the time of contract award to the Consultant. Consultant shall maintain coverage with
equal or better rating as identified herein for the term of this contract. Consultant shall provide written
notice to the City's Department of Risk Management of any material change, cancellation and/or notice of
non -renewal of the insurance within 30 days of the change. Consultant shall furnish a copy of the
insurance policy or policies upon request of the Risk Administrator.
Consultant shall furnish copies of insurance policies pertaining to this Agreement to Risk Administrator
within ten (10) days of written request.
9.03 FORMS OF COVERAGE
9.03-1 COMMERCIAL GENERAL LIABILITY AND AUTOMOBILE LIABILITY
The consultant shall maintain commercial general liability coverage with limits of at least $1,000,000
per occurrence, $2,000,000 aggregate for bodily injury and property damage. The coverage shall
include Premises and Operations, Contingent and Contractual Liability, and Products and Completed
Operations, with additional endorsements as applicable. The coverage shall be written on a primary
and non contributory basis with the City listed as an additional insured as reflected by endorsement
CG 2010 11/85 or its equivalence. Notice of cancellation should read (30) days/ (10) days for
nonpayment.
9.03-2 BUSINESS AUTOMOBILE
The consultant shall provide business automobile liability coverage including coverage for all owned,
hired and non owned autos with a minimal combined single limit of $1,000,000 naming the City as an
additional insured with respect to this coverage. Notice of cancellation should read (30) days/ (10)
days for nonpayment.
9.03-3 PROFESSIONAL LIABILITY INSURANCE
The Consultant shall maintain Professional Liability Insurance including Errors and Omissions
coverage in the minimum amount of $1,000,000 per claim, $1,000,000 aggregate providing for all
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PROFESSIONAL SERVICES AGREEMENT
sums which the Consultant shall be legally obligated to pay as damages for claims arising out of the
services performed by the Consultant or any person employed by the Consultant in connection with
this Agreement. This insurance shall be maintained for at least one year after completion of the
construction and acceptance of any project covered by this Agreement.
9.03-4 WORKER'S COMPENSATION INSURANCE
The Consultant shall maintain Worker's Compensation Insurance in compliance with Florida Statutes,
Chapter 440, as amended, and Employee's Liability with a minimum limit of $500,000 each
occurrence.
9.03-5 SUB -CONSULTANT COMPLIANCE
Consultant shall ensure that all Sub -consultants comply with these same insurance requirements.
9.04 MODIFICATIONS TO COVERAGE
The Risk Administrator or his/her authorized designee reserves the right to require modifications,
increases, or changes in the required insurance requirements, coverage, deductibles or other insurance
obligations by providing a thirty (30) day written notice to the Consultant in accordance with §10.06
herein. Consultant shall comply with such requests unless the insurance coverage is not then readily
available in the national market, and may request additional consideration from City accompanied by
justification.
ARTICLE 10 MISCELLANEOUS
10.01 AUDIT RIGHTS
The City reserves the right to audit the Consultant's accounts during the performance of this Agreement
and for three (3) years after final payment under this Agreement. The Consultant agrees to furnish copies
of any records necessary, in the opinion of the Director, to approve any requests for payment by the
Consultant.
10.02 ENTIRE AGREEMENT
This Agreement, as it may be amended from time to time, represents the entire and integrated Agreement
between the City and the Consultant and supersedes all prior negotiations, representations or
agreements, written or oral. This Agreement may not be amended, changed, modified, or otherwise
altered in any respect, at any time after the execution hereof, except by a written document executed with
the same formality and equal dignity herewith. Waiver by either party of a breach of any provision of this
Agreement shall not be deemed to be a waiver of any other breach of any provision of this Agreement.
10.03 SUCCESSORS AND ASSIGNS
The performance of this Agreement shall not be transferred pledged, sold, delegated or assigned, in
whole or in part, by the Consultant without the written consent of the City, acting by and through its City
Commission. It is understood that a sale of the majority of the stock or partnership shares of the
Consultant, a merger or bulk sale, an assignment for the benefit of creditors shall each be deemed
transactions that would constitute an assignment or sale hereunder requiring prior City approval.
The Consultant's services are unique in nature and any transference without City Commission approval
shall be cause for the City to cancel this Agreement. The Consultant shall have no recourse from such
cancellation. The City may require bonding, other security, certified financial statements and tax returns
from any proposed Assignee and the execution of an Assignment/ Assumption Agreement in a form
satisfactory to the City Attorney as a condition precedent to considering approval of an assignment.
The Consultant and the City each binds one another, their partners, successors, legal representatives
and authorized assigns to the other party of this Agreement and to the partners, successors, legal
representatives and assigns of such party in respect to all covenants of this Agreement.
10.04 TRUTH -IN -NEGOTIATION CERTIFICATE
In compliance with the Consultant's Competitive Negotiation Act, for any Project to be compensated
under the Lump Sum method, the Consultant certifies that wage rates and other factual unit costs
supporting the compensation are accurate, complete, and current at the time of Notice to Proceed. The
original Project price and any addition thereto will be adjusted to exclude any significant sums by which
the City determines the project price was increased due to inaccurate, incomplete or non-current wage
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PROFESSIONAL SERVICES AGREEMENT
rates and other factual unit costs. All such price adjustments will be made within 1 year following the end
of the Project.
10.05 APPLICABLE LAW AND VENUE OF LITIGATION
This Agreement shall be interpreted and construed in accordance with and governed by the laws of the
State of Florida. Any suit or action brought by any party, concerning this Agreement, or arising out of this
Agreement, shall be brought in Miami -Dade County, Florida. Each party shall bear its own attorney's fees
except in actions arising out of Consultant's duties to indemnify the City under ARTICLE 8 where
Consultant shall pay the City's reasonable attorney's fees.
10.06 NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
registered United States mail, return receipt requested, addressed to the party for whom it is intended at
the place last specified; and the place for giving of notice shall remain such until it shall have been
changed by written notice in compliance with the provisions of this paragraph. For the present, the
parties designate the following as the respective places for giving of notice:
For City of Miami:
Alice N. Bravo, P.E., Director
City of Miami
Capital Improvements Program (CIP)
444 S.W. 2"d Ave., - 8th Floor
Miami, Florida 33130
For Consultant:
TBD
AECOM Services, Inc. d/b/a AECOM Design
800 Douglas Entrance, North Tower, 2nd Floor
Coral Gables, FL 33134
305.444.4691
10.07 INTERPRETATION
The language of this Agreement has been agreed to by both parties to express their mutual intent and no
rule of strict construction shall be applied against either party hereto. The headings contained in this
Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation
of this Agreement. All personal pronouns used in this Agreement shall include the other gender, and the
singular shall include the plural, and vice versa, unless the context otherwise requires. Terms such as
"herein," "hereof," "hereunder," and "hereinafter" refer to this Agreement as a whole and not to any
particular sentence, paragraph, or section where they appear, unless the context otherwise requires.
Whenever reference is made to a Section or Article of this Agreement, such reference is to the Section or
Article as a whole, including all of the subsections of such Section, unless the reference is made to a
particular subsection or subparagraph of such Section or Article.
10.08 JOINT PREPARATION
Preparation of this Agreement has been a joint effort of the City and Consultant and the resulting
document shall not, solely as a matter of judicial construction, be construed more severely against one of
the parties than any other.
10.09 PRIORITY OF PROVISIONS
If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit
attached hereto, any document or events referred to herein, or any document incorporated into this
Agreement by reference and a term, statement, requirement, or provision of this Agreement, the term,
statement, requirement, or provision contained in this Agreement shall prevail and be given effect.
10.10 MEDIATION -WAIVER OF JURY TRIAL
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Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
In an effort to engage in a cooperative effort to resolve conflict which may arise during the course of the
design and /or construction of the subject project(s), and/or following the completion of the projects(s), the
parties to this Agreement agree all disputes between them shall be submitted to non-binding mediation
prior to the initiation of litigation, unless otherwise agreed in writing by the parties. A certified Mediator,
who the parties find mutually acceptable, will conduct any Mediation Proceedings in Miami -Dade County,
State of Florida. The parties will split the costs of a certified mediator on a 50/50 basis. The Consultant
agrees to include such similar contract provisions with all Sub -Consultants and/or independent
contractors and/or Consultants retained for the project(s), thereby providing for non-binding mediation as
the primary mechanism for dispute resolution.
In an effort to expedite the conclusion of any litigation the parties voluntarily waive their right to jury trial or
to file permissive counterclaims in any action arising under this Agreement.
10.11 TIME
Time is of the essence in this Agreement.
10.12 COMPLIANCE WITH LAWS
Consultant shall comply with all applicable laws, codes, ordinances, rules, regulations and resolutions
including, without limitation, the Americans with Disabilities Act ("ADA"), as amended, and all applicable
guidelines and standards in performing its duties, responsibilities, and obligations related to this
Agreement. The Consultant represents and warrants that there shall be no unlawful discrimination as
provided by law in connection with the performance of this Agreement.
10.12-1 Non -Discrimination
City warrants and represents that it does not and will not engage in discriminatory practices and that
there shall be no discrimination in connection with Consultant's performance under this Agreement on
account of race, color, sex, religion, age, handicap, marital status or national origin. Consultant
further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color,
sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be
denied services, or be subject to discrimination under any provision of this Agreement.
10.12-2 OSHA COMPLIANCE
The Consultant warrants that it will comply with all safety precautions as required by federal, state or
local laws, rules, regulations and ordinances. The City reserves the right to refuse Consultant access
to City property, including project jobsites, if Consultant employees are not properly equipped with
safety gear in accordance with OSHA regulations or if a continuing pattern of non-compliance with
safety regulations is exhibited by Consultant.
10.12-3 ADA COMPLIANCE
Consultant shall affirmatively comply with all applicable provisions of the Americans with Disabilities
Act ("ADA") in the course of providing any work, labor or services funded by the City, including Titles I
& II of the ADA (regarding nondiscrimination on the basis of disability) and all applicable regulations,
guidelines and standards. Additionally—the Consultant shall take affirmative steps to insure
nondiscrimination in employment of disabled persons.
10.13 NO PARTNERSHIP
Consultant is an independent contractor. This Agreement does not create a joint venture, partnership or
other business enterprise between the parties. The Consultant has no authority to bind the City to any
promise, debt, default, or undertaking of the Consultant.
10.14 DISCRETION OF DIRECTOR
Any matter not expressly provided for herein dealing with the City or decisions of the City shall be within
the exercise of the reasonable professional discretion of the Director or the Director's authorized
designee.
10.15 RESOLUTION OF CONTRACT DISPUTES:
Consultant understands and agrees that all disputes between it and the City based upon an alleged
violation of the terms of this Agreement by the City shall be submitted for resolution in the following
manner.
CIP Contract No. Page 13
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
The initial step shall be for the Consultant to notify the Project Manager in writing of the dispute and
submit a copy to the City of Miami personnel identified in Article 10.06, Notices.
Should the Consultant and the Project Manager fail to resolve the dispute the Consultant shall submit
their dispute in writing, with all supporting documentation, to the Assistant Director -Contracts, as identified
in Article 10.06, Notices. Upon receipt of said notification the Assistant Director -Contracts shall review
the issues relative to the dispute and issue a written finding.
Should the Consultant and the Assistant Director -Contracts fail to resolve the dispute, the Consultant
shall submit their dispute in writing within five calendar days to the Director. Failure to submit such appeal
of the written finding shall constitute acceptance of the finding by the Consultant. Upon receipt of said
notification the Director shall review the issues relative to the dispute and issue a written finding.
Consultant must submit any further appeal in writing within five calendar days to the City Manager.
Failure to submit such appeal of the written finding shall constitute acceptance of the finding by the
Consultant. Appeal to the City Manager for his/her resolution, is required prior to Consultant being entitled
to seek judicial relief in connection therewith. Should the amount of compensation hereunder exceed
$500,000, the City Manager's decision shall be approved or disapproved by the City Commission.
Consultant shall not be entitled to seek judicial relief unless:
(i) it has first received City Manager's written decision, approved by the City Commission if
applicable, or
(ii) a period of sixty (60) days has expired after submitting to the City Manager a detailed statement
of the dispute, accompanied by all supporting documentation, or a period of (90) days has
expired where City Manager's decision is subject to City Commission approval; or
(iii) City has waived compliance with the procedure set forth in this section by written instrument(s)
signed by the City Manager.
10.16 INDEPENDENT CONTRACTOR:
Consultant has been procured and is being engaged to provide Services to the City as an independent
contractor, and not as an agent or employee of the City. Accordingly, Consultant shall not attain, nor be
entitled to, any rights or benefits under the Civil Service or Pension Ordinances of the City, nor any rights
generally afforded classified or unclassified employees. Consultant further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Consultant, and
agrees to provide workers' compensation insurance for any employee or agent of Consultant rendering
services to the City under this Agreement.
10.17 CONTINGENCY CLAUSE:
Funding for this Agreement is contingent on the availability of funds and continued authorization for
program activities and the Agreement is subject to amendment or termination due to lack of funds,
reduction of funds and/or change in regulations, upon thirty (30) days notice.
10.18 THIRD PARTY BENEFICIARY
Consultant and the City agree that it is not intended that any provision of this Agreement establishes a
third party beneficiary giving or allowing any claim or right of action whatsoever by any third party under
this Agreement.
10.19 PERFORMANCE EVALUATIONS
The City conducts performance evaluations during and after completion of agreements with consultants,
which are used as a basis for the awarding of future work as well advising the consultant of their
performance.
CIP Contract No. Page 14
Transportation and Transit Professional Services
PROFESSIONAL SERVICES AGREEMENT
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first above written.
WITNESS/ATTEST:
Signature
Consultant, AECOM Services, Inc. d/b/a
AECOM Design
Signature
Print Name, Title Print Name, Title of Authorized Officer or Official
ATTEST:
Consultant Secretary
(Affirm Consultant Seal, if available)
ATTEST:
Priscilla A. Thompson, City Clerk
APPROVED AS TO INSURANCE
REQUIREMENTS:
Gary Reshefsky, Interim Director
Risk Management Department
CIP Contract No.
Transportation and Transit Professional Services
(Corporate Seal)
CITY OF MIAMI, a municipal corporation of the
State of Florida
Carlos A. Migoya, City Manager
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
Julie O. Bru, City Attorney
Page 15
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
I HEREBY CERTIFY that at a meeting of the Board of Directors of
, a corporation organized and existing under
the laws of the State of held on the _day of a
resolution was duly passed and adopted authorizing (Name) as
(Title) of the corporation to execute agreements on behalf of the
corporation and providing that his/her execution thereof, attested by the secretary of the
corporation, shall be the official act and deed of the corporation.
I further certify that said resolution remains in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
20
Secretary:
Print:
CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
I HEREBY CERTIFY that at a meeting of the Board of Directors of
, a partnership organized and existing under
the laws of the State of held on the _day of a
resolution was duly passed and adopted authorizing (Name) as
(Title) of the partnership to execute agreements on behalf of the
partnership and provides that his/her execution thereof, attested by a partner, shall be the
official act and deed of the partnership.
I further certify that said partnership agreement remains in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
20
Partner:
Print:
IVCU I IGC- dl IU C1UUI CAJCA UI PCII ll IC1I J.
Name I Street Address city State zip
CIP Contract No. Page 16
Transportation and Transit Professional Services
CERTIFICATE OF AUTHORITY
(IF JOINT VENTURE)
Joint ventures must submit a joint venture agreement indicating that the person signing
this bid is authorized to sign bid documents on behalf of the joint venture. If there is no joint
venture agreement each member of the joint venture must sign the bid and submit the
appropriate Certificate of Authority (corporate, partnership, or individual).
CERTIFICATE OF AUTHORITY
(IF INDIVIDUAL)
I HEREBY CERTIFY that, I (Name) individually and doing
business as (d/b/a) (If Applicable) have
executed and am bound by the terms of the Agreement to which this attestation is attached.
IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20_
Signed:
Print:
NOTARIZATION
STATE OF )
) SS:
COUNTY OF
The foregoing instrument was acknowledged before me this day of
20 , by , who is personally
known to me or who has produced as identification and who
(did / did not) take an oath.
SIGNATURE OF NOTARY PUBLIC
STATE OF FLORIDA
PRINTED, STAMPED OR TYPED
NAME OF NOTARY PUBLIC
CIP Contract No. Page 17
Transportation and Transit Professional Services
ATTACHMENT A - SCOPE OF WORK
ARTICLE Al GENERAL
Transportation consulting services shall include, but are not limited to, reports, studies, coordination
with community organizations, construction plans and specs, estimating and project management for
various City of Miami transportation improvement projects Consultant's services will further entail, without
limitation traffic engineering, transportation planning, general community project planning, street and
highway design, traffic calming design, transit planning, general engineering and coordination with the
Miami -Dade County Traffic, City and other private and/or governmental agencies, listed below.
A1.01 SCOPE OF SERVICES
The Consultant agrees to provide comprehensive Professional Engineering Services in
accordance with all applicable law, building and environmental regulations, including the Florida
Building Code and the City of Miami, Florida, Code of Ordinances, and as set forth in this
Agreement and further enumerated in a Work Order. Consultant may be required to perform all
or some of the services presented in this Agreement, depending on the needs of the City for the
Project. Consultant shall furnish, as Basic Services, Comprehensive Professional Services for the
Project.
A1.02 WORK ORDERS
A1.02-1 PROCEDURES
When CIP has determined that a Project or a specific phase of a Project is to proceed, the
Director or authorized designee will request in writing, a Work Order Proposal from the
Consultant based on the proposed Scope of Services provided to the Consultant in writing by the
Director or designee. The Consultant and Director or designee, and others if appropriate, may
have preliminary meetings, if warranted, to further define the Scope of Services and to resolve
any questions. The Consultant shall then prepare a Work Order Proposal following the format
provided by the City, indicating the proposed Scope of Services, time of performance, staffing,
proposed fees, Sub -Consultants, and deliverable items and/or documents.
The Director or designee may accept the Work Order Proposal as submitted, reject the Work
Order Proposal, or negotiate revisions to the Work Order Proposal. Upon acceptance of a Work
Order Proposal CIP will prepare a Work Order that will be reviewed by CIP staff and the Director
or designee. Upon approval CIP will issue a written Notice to Proceed subsequent to approval of
the Work Order by the Director or designee. The Director may also reject the Work Order
Proposal and request a Work Order Proposal from another consultant.
It is understood that any Notice to Proceed for a Work Order will be issued under this Agreement
at the sole discretion of the Director and that the Consultant has no expectation, entitlement, right
to or privilege to receive a Notice to Proceed for any project or task. The City reserves at all
times the right to perform any and all Professional Services in-house, or with other private
professional architects or engineers as provided by Section 287.055, Florida Statutes, as
amended, (Consultants' Competitive Negotiation Act) or to discontinue or withdraw any or all
projects or tasks or to exercise every other choice allowed by law.
This Agreement does not confer on the Consultant any particular, exclusive or special rights to
any work required by the City. Outside of this Agreement, the Consultant may submit proposals
and/or qualifications for any professional services which the Consultant is qualified to perform in
response to any public solicitation issued by City.
ARTICLE A2 BASIC SERVICES
Consultant agrees to provide complete Engineering Services as set forth in the tasks enumerated
hereinafter, in accordance with the Florida Building Code, latest edition, all federal, state, county and City
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Transportation and Transit Professional Services
of Miami, Florida, Laws, Codes and Ordinances. Consultant shall maintain an adequate staff of qualified
personnel on the Work at all times to ensure its performance as specified in the Agreement.
Consultant shall submit one (1) electronic set of all documents and seven (7) copies of documents
required under Article A2, without additional charge, for review and approval by City. Consultant shall not
proceed with the next task of the Work until the documents have been approved, in writing, by City, and
an Authorization to Proceed with the next task has been issued by City.
Consultant is solely responsible for the technical accuracy and quality of their Work. Consultant shall
perform all Work in compliance with Florida Administrative Code Rule 61G15-19.001(4) and Section
471.033(1) (g) of the Florida Statutes. Consultant shall perform due diligence, in accordance with best
industry practices, in gather information and inspecting a Project site prior to the commencement of
design. Consultant shall be responsible for the professional quality, technical accuracy and coordination
of all design, drawings, specification, and other Services furnished by the Consultant under this
Agreement. Consultant shall, without additional compensation, correct or revise any errors, omissions,
and/or deficiencies in its designs, drawings, specification or other Services. Consultant shall also be
liable for claims for delay costs, and any increased costs in construction, including but not limited to
additional work, demolition of existing work, rework, etc., resulting from any errors, omissions, and/or
deficiencies in its designs, drawings, specification or other Services.
A2.01 COMMON TASKS
A2.01-1 Cost Estimates: The Consultant shall be responsible for producing a construction cost
estimate and reviewing and updating the cost estimate when scope changes occur and/or at
milestones of the project. Prior to 60% plans and completion of quantities, the Consultant will
produce a conceptual estimate. A Summary of Pay Items sheet shall be prepared with all
required in all Phase Plan submittals.
A2.01-2 Technical Specifications (Special Provisions):
The Consultant shall provide Technical Specifications and Special Conditions and other
documents as directed by the Project Manager.
Project Manager shall advise Consultant of bid and contract documents in use for the assigned
project, which may be a City drafted document or the Florida Department of Transportation's
Standard Specifications for Road and Bridge Construction (hereinafter referred to as "FDOT
Specifications").
Technical Specifications and Special Conditions shall be technical in nature and shall provide a
description of work, materials, equipment and specific requirements, method of measurement and
basis of payment. Proposed Technical Specifications and Special Provisions will be submitted to
the Project Manager for initial review no later than the time of the final engineering plans review.
The Project Manager will forward these and other required Bid and Contract Document drafted by
Consultant to all required City agencies for review and comment. All comments will be returned
to the Consultant for correction and resolution. Final Technical Specifications and Special
Conditions shall be electronically signed and sealed in accordance with applicable Florida
Statutes.
A2.01-3 Contract Documents and Specifications Package Preparation
The Consultant shall prepare and provide a complete specifications package, including applicable
Technical Special Provisions, for all items and areas of work.
The City will provide the necessary information and electronic files, in Microsoft Word format, for
proper completion of the specifications package. The actual work effort will entail utilization of the
supplied electronic files and assembling the package in accordance with the City's requirements.
The City may also require inclusion of special provisions necessary to convey particular City
needs.
CIP Contract No. Page 19
Transportation and Transit Professional Services
Proposed modifications any documents identified as a City Standard document must be drafted in
redline strikethrough format along with justification of the project specific need. The Project
Manager will seek approval by other CITY agencies, including City Attorney, of such
modifications, prior to inclusion in the final project specifications package.
The specifications package must be submitted for initial review to the Project Manager at least 45
days prior to the intended bid advertisement date, or as stipulated in the approved project
schedule. Submittal material shall consist of: (1) the complete specifications package, (2) an
itemized list of pay items and quantities, (3) a copy of the final project plans, and (4) a copy of the
final Cost Estimate for the project.
Final submittal of the complete specifications package must occur as stipulated in the approved
project schedule. This submittal shall be electronically signed, dated, and sealed in accordance
with applicable Florida Statutes. The submittal materials shall consist of two hard copies and a
digital copy created from a scanned set of sealed documents.
A2.01-4 Field Reviews: Includes all site visits required to obtain necessary data for all elements
of the project.
A2.01-5 Technical Meetings: Includes meetings with City and/or Agency staff, between
disciplines and Subconsultants, such as access management meetings, pavement design
meetings, local governments, utility companies, progress review meetings (phase review), and
miscellaneous meetings.
A2.02 QUALITY ASSURANCE, QUALITY CONTROL:
Consultants will be held responsible for their work, including plans review. Any plans review by City is
merely to augment, but in no way supplant, Consultant's quality control process. The Consultant shall be
responsible for the professional quality, technical accuracy and coordination of all surveys, designs,
drawings, specifications and other services furnished by the Consultant under this contract.
The City reserves the right to require Consultant to submit a Quality Control Plan that describes the
procedures to be utilized to verify, independently check, and review all maps, design drawings,
specifications, and other documentation prepared as a part of the contract. The Consultant shall describe
how the checking and review processes are to be documented to verify that the required procedures were
followed. The Quality Control Plan may be one utilized by the Consultant as part of their normal operation
or it may be one specifically designed for this project. When required, the Consultant shall submit a
Quality Control Plan for approval within 20 (twenty) calendar days of the written Notice to Proceed..
The City also reserves the right to require Consultant to furnish a marked up set of prints from a Quality
Control Review indicating the reviewers for each component (structures, roadway, drainage, signals,
geotechnical, signing and marking, lighting, surveys, etc.) and a written resolution of comments on a
point -by -point basis for each phase submittal. The responsible Professional Engineer, Landscape
Architect, or Professional Surveyor that performed the Quality Control review will sign a statement
certifying that the review was conducted.
The Consultant shall, without additional compensation, correct all errors or deficiencies in the designs,
maps, drawings, specifications and/or other services.
A2.02-1 Independent Peer Review: When directed by the City, a Consultant shall perform
Independent Peer Reviews.
A2.02-2 Supervision: Includes all efforts required to supervise all technical design activities.
A2.02-3 Coordination: Includes all efforts to coordinate with all disciplines of the project to
produce a final set of construction documents.
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A2.03 PUBLIC INVOLVEMENT
Public involvement is an important aspect of the project development process, and when required by City
will be stated in a Work Order. Public involvement includes communicating to all interested persons,
groups, and government organizations information regarding the development of the project. Where
specified by City, property owners adjacent to the project, including those not subject to right-of-way
acquisition shall be informed about the project.
A2.04 JOINT PROJECT AGREEMENTS
The Consultant services shall include all coordination, meetings, etc., required to include Joint Project
Agreement (JPA) plans (prepared by others) in contract plans package including all necessary
revisions/modifications to contract documents to ensure plans compatibility.
A2.05 CONTRACT MAINTENANCE
When stipulated in a Work Order, Contract maintenance will include project management effort for
complete setup and maintenance of files, developing monthly progress reports, schedule updates, work
effort to develop and execute Subconsultant agreements, etc.
A2.06 PROJECT REQUIREMENTS
Unless modified in an approved Work Order, general Project requirements shall be as outlined below.
A2.06-1 Progress Reporting
The Consultant shall meet with the City as required and shall provide a written progress and
schedule status reports that describe the work performed on each task. Progress and schedule
status reports shall be delivered to the CITY concurrently with the monthly invoice. The Project
Manager will make judgment on whether work of sufficient quality and quantity has been
accomplished by comparing the reported percent complete against actual work accomplished.
A2.06-2 Correspondence
Copies of all written correspondence between the Consultant and any party pertaining specifically
to this contract shall be provided to the City for their records within one (1) week of the receipt or
mailing of said correspondence.
A2.06-3 Professional Endorsement
The Consultant shall have a Registered Professional Engineer in the State of Florida sign and
seal all reports, documents, and plans as required by City standards.
A2.06-4 Computer Automation
The project will be developed utilizing Computer Aided Drafting and Design (CADD) systems.
A2.06-5 Coordination With Other Consultants
The Consultant is to coordinate his work with any and all adjacent and integral consultants so as
to effect complete and homogenous plans and specifications for the project(s) described herein.
A2.06-6 Additional Services
The City's Work Order may identify tasks and activities as "Additional Work" and may provide a
payment allowance in the event such additional Work is required. Such Additional Work that is
beyond the known and certain scope of activities required to complete the Project and are
essentially contingent actions that may possibly be required. The Additional Services may
include testing and analysis, Construction Assistance, Review of Shop Drawings, or other Post
Design Services.
ARTICLE A3 TRANSPORTATION AND TRANSIT PLANNING
WORK in this category may include any or all of the services described below.
A3.01 COMPREHENSIVE DATA COLLECTION
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Conduct numerous data collection efforts, including origin -destination studies, roadside surveys, license
plate matching surveys, video data collection, manual turning movement (MTM) counts, automatic traffic
recorder (ATR) counts, vehicle classification counts, parking turnover/utilization studies, vehicle
accumulation and duration studies, travel time studies, speed studies, vehicle occupancy studies, transit
rider ship boarding and alighting counts, and pedestrian crossing and bicycle counts.
A3.02 TRANSPORTATION AND TRANSIT MODELING
Perform regional, area, and corridor -wide traffic studies to plan for future traffic growth and to implement
transportation improvement strategies. Use the latest transportation planning computer -modeling
software, to evaluate future traffic growth and help develop transportation improvement strategies.
A3.03 TRAFFIC IMPACT STUDIES & SAFETY OPERATIONS ANALYSES
Perform traffic study and analysis services including traffic impact studies, safety and speed studies;
neighborhood traffic "calming" studies; access management and driveway consolidation assessments;
site impact analyses; traffic signal and corridor operations analyses; traffic signal warrant studies;
drainage studies; pavement condition assessments pavement marking and conceptual engineering plans
and assessments; and parking studies. Conduct intersection and roadway analyses, including capacity,
queuing, and accident analyses, and traffic simulation, based on the latest Highway Capacity Manual and
related methodologies and procedures. Provide analyses using computer software including the latest
Highway Capacity Software, Synchro and Sim -Traffic, TSIS (Corsim), NETSIM, SIDRA, TEAPAC,
PARAMICS AND FSUTMS.
A3.04 TRAFFIC IMPACT ANALYSIS REVIEW
Provide City staff with technical support for the entire traffic impact analysis study review process for
Major Use Special Permits (MUSP), Class II and other appropriate projects.
A3.04-1 Assess the existing review process for traffic impact analysis studies and recommend
to City staff more efficient and effective ways to streamline it, clearly identifying the
methodologies and standards, including an informational checklist for applicants, and providing a
schedule for the review process, inclusive of review times and responsibilities.
A3.04-2 Develop a process to spatially monitor major residential/commercial developments
within the City for use with the traffic impact study review process
A3.04-3 Provide continuity for the traffic impact assessment process, from pre -application
meetings through to post -construction mitigation monitoring
A3.04-4 Review and provide City staff with technical support for major projects
A3.04-5 Support the City with technical tasks and multi-party coordination for special projects
(such as the Downtown Development of Regional Impact).
A3.04-6 Maintain a history of related projects and adjacent projects as part of the traffic
impact review process, particularly for projects that have the possibility of a local cumulative
effect.
A3.04-7 Attend meetings with City staff, Planning Advisory Board, City Commission, and
others, as needed, or as determined by the Directors, to provide any necessary support services.
A3.04-8 Serve as an extension of City staff with in-house support, as needed or as
determined by the Director.
A3.04-9 Develop procedures for the City to more efficiently track developer commitments
(from studies, development orders, and conditions for approval) through the site planning and
construction processes.
A3.04-10 Develop procedures to establish baselines, implement monitoring, and provide for
effective mitigation measures for traffic impacts of approved projects.
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A3.04-11 Coordinate the development of processes, procedures, and methodologies for
assessing, approving, monitoring, and mitigating traffic impacts, along with any other efforts or
tasks, with pertinent interested parties, including but not limited to FDOT, Miami -Dade County,
Metropolitan Planning Organization, South Florida Regional Transportation Authority, and
adjacent municipalities.
A3.05 TRAFFIC CALMING STUDIES
Develop and design location -specific and citywide traffic calming solutions.
A3.05-1 Scope of Services for the preparation of a Traffic Calming Study includes, but is not
limited to, the following tasks:
A3.05 -1(a) Public Involvement: As directed by the Project Manager, the Consultant will
coordinate and/or conduct an effective public involvement program which will gather input
from the community and/or public grant agencies regarding particular projects; tasks will
include preparation and dissemination of documents.
A3.05 -1(b) Analysis of Existing Conditions: The consultant will obtain all available
relevant studies and traffic counts, and accident data from the City. The Consultant will
perform collection and analysis of data.
A3.05 -1(c) Data Collection: The collected data will be tabulated, reviewed and analyzed to
determine the need for any additional data.
A3.05 -1(d) Additional Activities
■ Traffic Volume and Speed Studies Review
■ Additional Data Collection
■ Crash Review
■ Engineering Analysis
A3.05-2 Development of Traffic Calming Study:
The Consultant will develop a Traffic Calming Study documented in flow charts and graphics,
based on the CITY's goals and using current information on Traffic volumes, speed studies and
traffic impact studies.
The following basic steps are anticipated to develop the plan:
■ Establish Traffic Calming Criteria
■ Determine Traffic Calming Alternatives
■ Develop Scoring Model to select road candidates
■ Prioritize Traffic Calming Projects
A3.05-3 Final Product:
The Consultant will prepare a study report including an analysis of existing conditions,
development of traffic calming plan, public involvement and recommendations for the Traffic
Calming Study for the study neighborhood. Documentation for the proposed Traffic Calming
Study will be presented in a PowerPoint format and read only (PDF) format. The report will
include graphical and written documentation of the Traffic Calming Process and Procedures
including specific flowcharts to facilitate the implementation of the plan for the study
neighborhood. The report will be submitted to the City in a paper format as well as a digital
format according to the City's software requirements.
A3.06 APPROVAL AND PRESENTATION TO CITY:
The Consultant will incorporate review comments and submit the Traffic Calming Study document report
for final approvals. Findings, results and recommendations of the study will be presented to the City,
including City Commission if applicable. After this presentation, a revised final document in digital format,
plus one bound and one unbound hard copy will be submitted to the City, unless otherwise stated in a
Work Order.
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A3.07 PARKING NEEDS/UTILIZATION STUDIES
Perform studies including parking occupancy and turnover studies, parking control service -rate studies for
parking structures, and parking analyses for shared -use parking facilities.
A3.08 ENVIRONMENTAL IMPACT ASSESSMENT AND COMPLIANCE
Perform preliminary traffic assessments and environmental assessments to ensure compliance with
Federal and State and City requirements for highway and transit improvement projects.
ARTICLE A3 TRAFFIC ENGINEERING
Perform analyses using best engineering practices and following the procedures outlined in the
Manual on Uniform Traffic Studies (MOTS), Manual on Uniform Traffic Control Devices for Street and
Highways (MUTCD), A Policy on Geometric Design on Highways and Streets, Traffic Engineering
Handbook, FDOT Median Handbook, and Highway Capacity Manual (HCM).
Tasks will include but are not limited to the following studies:
A3.01 SIGNAL WARRANT ANALYSIS:
Perform this study and evaluate a location for signalization or signal removal.
A3.02 INTERSECTION ANALYSIS:
Evaluate an intersection to determine the need as well as any opportunities for operational and safety
improvements.
A3.03 ARTERIAL ANALYSIS:
Analyze a roadway segment and recommend improvements intended to control access, reduce travel
time, queues, and delays, improve safety, reduce conflicts, enhance positive guidance, and improve
overall operations.
A3.04 LEFT TURN PHASE WARRANT ANALYSIS:
Evaluate a location for a possible protected left turn signal phase. Analysis will include at a minimum a
delay study, intersection inventory, crash analysis and level of service analysis.
ARTICLE A4 ROAD & HIGHWAY DESIGN
WORK in this category may involve any or all of the tasks identified below.
A4.01 PLANNING AND ANALYSIS
A4.01-1 SURVEY:
The Consultant shall perform survey tasks in accordance with all applicable statutes, manuals,
guidelines, standards, handbooks, procedures, and current design memoranda.
A4.01 -1(a) Range of Services/Activities
Consultant shall provide surveying and mapping services to include, but not limited to:
■ Photogrammetry: Photogrammetric control including the determination of photo
identifiable control points, and marking contact prints.
■ Boundary surveys: The monumentation and remonumentation of property boundaries
and subdivisions as stated in the work order. Survey and/or stake as needed all existing
recorded subdivision/condominium boundaries, tracts, units, phases, blocks, street R/W
lines, common areas. Includes analysis and processing of all field collected data and/or
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reports. If unrecorded subdivision is on file in the public records of the subject county, tie
existing monumentation of the beginning and end of unrecorded subdivision.
■ As -built Drawings: The measurement and preparation of plans showing existing
improvements after construction and the layout of proposed improvements. Locate all
above ground features and improvements. Deliver in appropriate electronic format. Effort
includes field edits, analysis and processing of all field collected data, existing maps,
and/or reports.
• Legal Descriptions: The preparation of descriptions for use in legal instruments of
conveyance of real property and property rights.
• Plats and Maps: The preparation of subdivision planning maps and record plats, in
accordance with state law and local regulations for specified areas and/or properties.
May involve the preparation of tentative and final plats for the review of plats prior to
approval and/or recordation as directed by the Project Manager.
■ Vertical Proiect Network Control (VPNC): The determination of, but not the design of,
grades and elevations of roads and land in connection with subdivisions or divisions of
land; Establish or recover VPNC, for the purpose of establishing vertical control on datum
approved by the CITY; may include primary or secondary vertical control points. Includes
analysis and processing of all field collected data, and preparation of forms.
• Alignment and right of way lines: The creation of perpetuation of alignments related
maps, record plats, field note records, reports, property descriptions and plans and
drawings that represent them. Establish, recover or re-establish project alignment. Also
includes analysis and processing of all field collected data, existing maps, and/or reports
for identifying mainline, ramp, offset, or secondary alignments. Depict alignment and/or
existing R/W lines (in required format) per CITY R/W Maps, platted or dedicated rights of
way.
■ Topographic surveys: The CONSULTANT shall perform topographical surveys including
cross sections and related information necessary to accomplish the design and
construction phases of the Project; Locate all above ground features and improvements.
Deliver in appropriate electronic format. Effort includes field edits, analysis and
processing of all field collected data, existing maps, and/or reports. Perform field survey
check sections or profiles to determine existing cross slope.
• Construction Layout: For sewer and other projects, the CONSULTANT shall perform all
layout for construction and provide final measurements and final measurement quantity
sheets, and the CONSULTANT shall be available on a full time basis during underground
construction.
■ Drainage Survey: Locate underground data (XYZ, pipe size, type, condition and flow line)
that relates to above ground data. Includes field edits, analysis and processing of all field
collected data, existing maps, and/or reports.
■ Underground utilities: Designation includes 2-dimensional collection of existing utilities
and selected 3-dimensional verification as needed for designation. Location includes
non-destructive excavation to determine size, type and location of existing utility, as
necessary for final 3-dimensional verification. Survey includes collection of data on
points as needed for designates and locates. Includes analysis and processing of all field
collected data, and delivery of all appropriate electronic files,
■ Water Boundary Survey: Perform Mean High Water, Ordinary High Water and Safe
Upland Line Surveys as required by DEPARTMENT standards.
A4.01 -1(b) Submittals and Deliverables
■ Field Notes: Submit to the Project Manager one (1) original set of all field survey notes
and any other data developed for the purpose of performing the required surveying work
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Transportation and Transit Professional Services
required for the Project. The field notes shall be presented in an approved field book.
When using data collectors, a report and digital submission shall be provided along with
all the necessary field survey information.
• Drawings: The Consultant shall perform CADD drafting services as stated in the work
order required to supplement the field work. Plan and profile, cross-section sheets shall
be in printed and digital file form and shall be submitted by the Consultant to the City.
The City will provide information regarding sheet sizes; form and title block information
thereof when required.
■ Progress Reports: Consultant shall submit regular progress reports for the work at
intervals appropriate to the project and stated in the work order or otherwise directed by
Project Manager.
Schedule for deliverables: To be determined by project managers
A4.01-2 GEOTECHNICAL
The Consultant shall, for each project, be responsible for a complete geotechnical investigation.
All work performed by the Consultant shall be in accordance with City standards, or as otherwise
directed by the Project Manager. The Project Manager will make interpretations and changes
regarding geotechnical standards, policies and procedures and provide guidance to the
Consultant.
Prior to beginning each phase of investigation and after the Notice to Proceed is given, the
Consultant shall submit investigation plan for approval and meet with the Project Manager or
representative to review the project scope and City requirements. The investigation plan shall
include, but not be limited to, the proposed boring locations and depths, and all existing
geotechnical information from available sources to generally describe the surface and subsurface
conditions of the project site. Additional meetings may be required to plan any additional field
efforts, review plans, resolve plans/report comments, resolve responses to comments, and/or any
other meetings necessary to facilitate the project.
The Consultant shall notify the City in adequate time to schedule a representative to attend
all related meetings and field activities.
A4.01 -2(a) Document Collection and Review
Consultant will review printed literature including topographic maps, county agricultural maps,
aerial photography (including historic photos), ground water resources, geology bulletins,
potentiometric maps, pile driving records, historic construction records and other geotechnical
related resources. Prior to field reconnaissance, Consultant shall review U.S.G.S., S.C.S. and
potentiometric maps, and identify areas with problematic soil and groundwater conditions.
A4.01 -2(b) Roadway
The Consultant shall be responsible for coordination of all geotechnical related fieldwork
activities. The Consultant shall retain all samples until acceptance of plans. Rock cores shall
be retained as directed in writing by the District Project Manager. Obtain pavement cores as
directed in writing by the District Project Manager
If required by the Project Manager, a preliminary roadway exploration shall be performed
before the Initial Engineering Phase plans submittal. The preliminary roadway exploration will
be performed and results provided to the Engineer of Record to assist in setting roadway
grades and locating potential problem areas. The preliminary roadway exploration shall be
performed as directed in writing by the District Project Manager.
Consultant shall perform specialized field-testing as required by project needs and as
directed in writing by the District Project Manager. All laboratory testing and classification will
be performed in accordance with applicable CITY standards, ASTM Standards or AASHTO
Standards, unless otherwise specified in the Contract Documents.
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A4.01 -2(c) Detailed Boring Location Plan:
Develop a detailed boring location plan. Meet with City Geotechnical Project Manager for
boring plan approval. If the drilling program expects to encounter artesian conditions, the
CONSULTANT shall submit a methodology(s) for plugging the borehole to the CITY for
approval prior to commencing with the boring program.
A4.01 -2(d) Stake Borings/Utility Clearance: Stake borings and obtain utility clearance
A4.01 -2(e) MOT Plans for Field Investigation: Coordinate and develop Maintenance of
Traffic (MOT) plan. All work zone traffic control will be performed in accordance with the
CITY's Roadway and Traffic Design Standards Index 600 series,
A4.01 -2(f) Drilling Access Permits: Obtain all State, County, City, and Water
Management District permits for performing geotechnical borings, as needed.
A4.01 -2(g) Property Clearances: Notify property tenants in person of drilling and field
activities, if applicable. Written notification to property owners/tenants is the responsibility of
the CITY's Project Manager.
A4.01 -2(h) Groundwater Monitoring: Monitor groundwater, using piezometers.
A4.01 -2(i) LBR Sampling: Collect appropriate samples for Limerock Bearing Ratio (LBR)
testing.
A4.01 -2Q) Coordination of Field Work: Coordinate all field work required to provide
geotechnical data for the project
A4.01 -2(k) Soil and Rock Classification — Roadway: Refine soil profiles recorded in the
field, based on results of laboratory testing.
A4.01 -2(I) Design LBR: Determine design LBR values from the 90% and mean methods
A4.01 -2(m) Laboratory Data: Tabulate laboratory test results for inclusion in the
geotechnical report, the report of tests sheet Roadway Soil Survey Sheet), and for any
necessary calculations and analyses.
A4.01 -2(n) Seasonal High Water Table: Review the encountered ground water levels and
estimate seasonal high ground water levels. Estimate seasonal low ground water levels, if
requested.
A4.01-2(0) Parameters for Water Retention Areas: Calculate parameters for water
retention areas, exfiltration trenches, and/or swales.
A4.01 -2(p) Limits of Unsuitable Material: Delineate limits of unsuitable material(s) in both
horizontal and vertical directions. Assist the Engineer of Record with detailing these limits on
the cross-sections. If requested, prepare a plan view of the limits of unsuitable material.
A4.01 -2(q) ASCII Files for Cross -Sections: Create ASCII files of boring data for cross-
sections
A4.01 -2(r) Embankment Settlement and Stability: Estimate the total magnitude and time
rate of embankment settlements. Calculate the factor of safety against slope stability failure.
A4.01 -2(s) Stormwater Volume Recovery and/or Background (See page Analysis):
Perform stormwater volume recovery analysis as directed by the City.
A4.01 -2(t) Geotechnical Recommendations:
Provide geotechnical recommendations regarding the proposed roadway construction project
including the following: description of the site/alignment, design recommendations and
discussion of any special considerations (i.e. removal of unsuitable material, consolidation of
weak soils, estimated settlement time/amount, groundwater control, high groundwater
conditions relative to pavement base, etc.) Evaluate and recommend types of geosynthetics
and properties for various applications, as required.
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A4.01 -2(u) Preliminary Roadway Report and Pavement Evaluation Report: If a
preliminary roadway investigation is performed, a preliminary roadway report shall be
submitted before the Initial Engineering Phase plans submittal. The purpose of the
preliminary roadway report will be to assist in setting road grades and locating potential
problems.
• Copies of U.S.G.S. and S.C.S. maps with project limits shown.
■ A report of tests sheet that summarizes the laboratory test results, the soil stratification
(i.e. soils grouped into layers of similar materials) and construction recommendations
relative to Standard Indices 500 and 505.
■ Results of all tasks discussed in the previous section (Data Interpretation and Analysis).
■ An appendix that contains stratified soil boring profiles, laboratory test data sheets,
sample embankment settlement and stability calculations, design LBR calculation/graphs,
and other pertinent calculations.
• The Consultant will respond in writing to any changes and/or comments from the City and
submit any responses and revised reports.
If a pavement evaluation is performed, the evaluation and report submittal shall be in
accordance with Section 3.4 of the Materials Manual: Pavement Coring and Evaluation.
A4.01 -2(v) Final Report: The Final Roadway Report shall include the following:
■ Copies of U.S.G.S. and S.C.S. maps with project limits shown.
• A report of tests sheet that summarizes the laboratory test results, the soil stratification
(i.e. soils grouped into layers of similar materials) and construction recommendations
relative to Standard Indices 500 and 505.
■ Results of all tasks discussed in the previous section (Data Interpretation and Analysis).
■ An appendix that contains stratified soil boring profiles, laboratory test data sheets,
sample embankment settlement and stability calculations, design LBR calculation/graphs,
and other pertinent calculations.
■ The Consultant will respond in writing to any changes and/or comments from the City and
submit any responses and revised reports.
A4.01 -2(w) Auger Boring Drafting: Draft auger borings as directed by the City.
A4.01 -2(x) SPT Boring Drafting: Draft SPT borings as directed by the City.
A4.01-3 ROADWAY ANALYSIS
The Consultant shall analyze and document Roadway Tasks in accordance with all applicable
manuals, guidelines, standards, handbooks, procedures, and current design memorandums.
A4.01 -3(a) Typical Section Package:—The Consultant shall provide an approved Typical
Section Package prior to the initial engineering Phase plans submittal date.
A4.01 -3(b) Pavement Design Package: The Consultant shall provide an approved
Pavement Design Package prior to the Final Engineering Phase plans submittal date.
A4.01 -3(c) Access Management:
The Consultant shall incorporate access management standards for each project in
coordination with City staff. The Consultant shall review adopted access management
standards and the existing access conditions (interchange spacing, signalized intersection
spacing, median opening spacing, and connection spacing). Median openings that will be
closed, relocated, or substantially altered shall be shown on plan sheets and submitted with
supporting documentation for review with the Initial Engineering Phase plans submittal.
The City shall provide access management classification information and information derived
from PD&E studies and public hearings to be used by the Consultant.
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A4.01 -3(d) Horizontal/Vertical Master Design Files:
The Consultant shall design the geometrics using the design standards that are most
appropriate with proper consideration given to the design traffic volumes, design speed,
capacity and levels of service, functional classification, adjacent land use, design consistency
and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder
road user policy, access management, PD&E documents and scope of work.
A4.01 -3(e) Cross Section Design Files: The Consultant shall establish and develop cross
section design files in accordance with the CADD manual.
A4.01 -3(f) Traffic Control Analysis
The Consultant shall design a safe and effective Traffic Control Plan to move vehicular and
pedestrian traffic during all phases of construction. The design shall include construction
phasing of roadways ingress and egress to existing property owners and businesses, routing,
signing and pavement markings, and detour quantity tabulations. Special consideration shall
be given to the construction of the drainage system when developing the construction
phases. Positive drainage must be maintained at all times. The design shall include
construction phasing of roadways to accommodate the construction of utilities when the
contract includes Joint Project Agreements (JPAs).
The Consultant shall investigate the need for temporary traffic signals, temporary lighting,
alternate detour roads, and the use of materials such as sheet piling in the analysis. The
Traffic Control Plan shall be prepared by a certified designer who has completed training as
required by the City. Prior to proceeding with the Traffic Control Plan, the Consultant shall
meet with the appropriate City personnel. The purpose of this meeting is to provide
information to the Consultant that will better coordinate the Preliminary and Final Traffic
Control Plan efforts.
A4.01 -3(g) Master TCP Design Files - -
Consultant shall develop master Traffic Control
Plan (TCP) files (for Level II and Level III only) showing each phase of the Traffic Control
Plan.
A4.01 -3(h) Design Variations and Exceptions -_If available, the City shall furnish the
Variation/Exception Report. The Consultant shall prepare the documentation necessary to
gain City approval of all appropriate Design Variations and/or Design Exceptions.
A4.01 -3(i) Design Report
The Consultant shall prepare all applicable report(s) as listed in the Project Description
section of this scope. The Consultant shall submit to the City design notes, data, and
calculations to document the design conclusions reached during the development of the
contract plans.
The design notes, data, and computations shall be recorded on size 8'/z"x11" sheets, fully
titled, numbered, dated, indexed and signed by the designer and the checker. Computer
output forms and other oversized sheets shall be folded to 8'/2"x11" size. The data shall be in
a hardback folder for submittal to the City.
A4.01-30) Additional Tasks: These additional Tasks may also be included: Cost Estimate,
Technical Special Provisions, Field Reviews, Technical Meetings, Quality Assurance/Quality
Control, Independent Peer Review, Supervision and Coordination.
A4.01-4 DRAINAGE ANALYSIS
The Consultant shall analyze and document Drainage Tasks in accordance with all applicable
manuals, guidelines, standards, handbooks, procedures, and current design memorandums.
The Consultant shall be responsible for designing a drainage and storm water management
system. All design work shall comply with the requirements of the appropriate regulatory agencies
and the City's Drainage Manual.
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The Consultant shall coordinate fully with the appropriate permitting agencies and the CITY'S
staff. All activities and submittals should be coordinated through the CITY's Project Manager. The
work will include the engineering analyses for any or all of the following:
A4.01 -4(a) Determine Base Clearance Water Elevation: Analyze, determine, and
document high water elevations which will be used to set roadway profile grade. Determine
surface water elevations at cross drains, floodplains, outfalls and adjacent stormwater ponds.
Determine groundwater elevations at intervals between the above-mentioned surface waters.
A4.01 -4(b) Design of Cross Drains: Analyze the hydraulic design of cross drains. Check
existing cross drains to determine if they are structurally sound and can be extended.
Document the design as required. Determine and provide flood data as required.
A4.01 -4(c) Design of Roadway Ditches: Design roadway conveyance ditches. This
includes determining ditch cross sections, grades, selecting suitable channel lining, designing
the side drain pipes, and documentation.
A4.01 -4(d) Design of Outfalls: Analyze and document the design of ditch or piped outfalls.
A4.01 -4(e) Design of Stormwater Management Facility (Roadside Ditch as Linear
Pond): Design stormwater management facilities to meet requirements for stormwater quality
treatment and attenuation. Develop proposed pond layout (shape, contours, slopes, etc.),
perform routing calculations, and design the outlet control structure.
A4.01 -4(f) Design of Flood Plain Compensation Area: Determine flood plain
encroachments, coordinate with regulatory agencies, and develop proposed compensation
area layout (shape, contours, slopes, etc.). Document the design following the requirements
of the regulatory agency.
A4.01 -4(g) Design of Storm Drains Develop a "working drainage map", determine runoff,
inlet locations, and spread. Calculate hydraulic losses (friction, utility conflict and, if
necessary, minor losses). Determine Design Tailwater and, if necessary, outlet scour
protection.
A4.01 -4(h) Optional Culvert Material: Determine acceptable options for pipe materials.
A4.01 -4(i) French Drain Design: Design French Drain Systems to provide stormwater
treatment and attenuation. Identify location for percolation tests and review these, determine
the size and length of French Drains, design the control structure/weir, and model the system
of inlets, conveyances, French Drains, and other outfalls using a routing program such as
ICPR.
A4.01 -4Q) Drainage Wells: Design the discharge into deep wells to comply with regulatory
requirements. Identify the location of the well, design the control structure/weir, and model
the system using a routing program such as ICPR.
A4.01 -4(k) Temporary Drainage Analysis: Evaluate and address drainage to adequately
drain the road and maintain existing offsite drainage during all construction phases. Provide
documentation.
A4.01 -4(I) Additional Tasks: These additional Tasks may also be included: Cost Estimate,
Technical Special Provisions, Field Reviews, Technical Meetings, Quality Assurance/Quality
Control, Independent Peer Review and Supervision.
A4.01-5 SIGNING AND PAVEMENT MARKING ANALYSIS:
The Consultant shall analyze and document Signing and Pavement Markings Tasks in
accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and
current design memorandums.
A4.01 -5(a) Traffic Data Analysis: The Consultant shall review the approved preliminary
engineering report, typical section package, traffic technical memorandum and proposed
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Transportation and Transit Professional Services
geometric design alignment to identify proposed sign placements and roadway markings.
Perform queue analysis.
A4.01 -5(b) Reference and Master Design File: The Consultant shall prepare the Signing &
Marking Design file to include all necessary design elements and all associated reference
files.
A4.01 -5(c) Sign Panel Design Analysis. Establish sign layout, letter size and series for
non-standard signs.
A4.01 -5(d) Sign Lighting/ Electrical Calculations Includes the verification of photometrics
on lighted, load center and voltage drop calculations.
A4.01 -5(e) Additional Tasks: These additional Tasks may also be included: No Passing
Zone Study, Quantities, Computation Book, Cost Estimates, Technical Special Provisions,
Field Reviews, Technical Meetings, Quality Assurance/Quality Control, Independent Peer
Review, Supervision and Coordination.
A4.01 -5(f) Signalization Analysis: The Consultant shall analyze and document
Signalization Analysis Tasks in accordance with all applicable manuals, guidelines,
standards, handbooks, procedures, and current design memorandums
A4.01 -5(g) Traffic Data Collection: The Consultant shall perform all effort required for
traffic data collection, including crash reports, 24 hr. machine counts, 8 hr. turning movement
counts, 7 day machine counts, and speed & delay studies.
A4.01 -5(h) Traffic Data Analysis: The Consultant shall determine signal operation plan,
intersection geometry, local signal timings, pre-emption phasing & timings, forecasting traffic,
and intersection analysis run.
A4.01 -5(i) Systems Timings. The Consultant shall determine proper coordination timing
plans including splits, force offs, offsets, and preparation of Time Space Diagram.
A4.01-50) Reference and Master Signalization Design File: The Consultant shall prepare
the Signalization Design file to include all necessary design elements and all associated
reference files.
A4.01 -5(k) Reference and Master Interconnect Communication Design File: The
Consultant shall prepare the Interconnect Communication Design file to include all necessary
design elements and all associated reference files.
A4.01-5(1) Overhead Street Name Sign Design: The Consultant shall design Signal
Mounted Overhead Street Name signs.
A4.01 -5(m) Field Reviews: The Consultant shall collect information from the maintaining
agencies and conduct a field review. The review should include, but is not limited to, the
following:
• Existing Signal and Pedestrian Phasing
■ Controller Make, Model, Capabilities and Condition/Age
■ Condition of Signal Structure(s)
• Type of Detection as Compared With Current District Standards
■ Interconnect Media
■ Controller Timing Data
A4.01 -5(n) Additional Tasks: These additional Tasks may also be included: Signal Warrant
Study, Pole Elevation Analysis, Traffic Signal Operation Report, Quantities, Cost Estimate,
Technical Special Provisions, Technical Meetings, Quality Assurance/Quality Control,
Independent Peer Review, Supervision and Coordination.
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A4.01-6 LIGHTING ANALYSIS:
The Consultant shall analyze and document Lighting Tasks in accordance with all applicable
manuals, guidelines, standards, handbooks, procedures, and current design memorandums.
A4.01 -6(a) Lighting Justification Report: The Consultant shall prepare a Lighting
Justification Report. The report shall be submitted under a separate cover with the Initial
Engineering Phase plans submittal, titled Lighting Design Analysis Report.
A4.01 -6(b) Lighting Design Analysis Report: The Consultant shall prepare a Preliminary
Lighting Design Analysis Report. The report shall be submitted under a separate cover prior
to the Final Engineering Phase plans submittal. The report shall provide analyses for each
typical section of the mainline, typical section for the ramps (one and/or two lanes),
interchanges, underdeck lighting, and arterial roads. Each lighting calculation shall be
properly identified as to the area that it covers.
The report shall include the Lighting Design Criteria that will be used and shall include the
evaluation of at least three lighting design alternatives and a recommendation on the
alternative to use. Each alternative shall be properly described; the alternatives shall consider
different pole heights, lamp wattage, and arm lengths. Each alternative shall be provided with
a cost estimate that includes initial cost in addition to operations and maintenance cost for
one year.
After approval of the preliminary report, the Consultant shall submit a revised report including
a detailed lighting design analysis for each submittal.
A4.01 -6(c) Voltage Drop Calculations; The Consultant shall submit voltage drop
calculations showing the equation or equations used along with the number of luminaries per
circuit, the length of each circuit, the size conductor or conductors used and their ohm
resistance values. The voltage drop incurred on each circuit (total volts and percentage of
drop) shall be calculated, and all work necessary to calculate the voltage drop values for
each circuit should be presented in such a manner as to be duplicated by the District. Load
analysis calculations shall be submitted for each branch circuit breaker and main breaker.
A4.01 -6(d) Reference and Master Design Files: The Consultant shall prepare the Lighting
Design file to include all necessary design elements and all associated reference files.
A4.01 -6(e) Temporary Lighting: The Consultant shall provide temporary lighting for all
affected phases of construction to light all detour roadways in areas where required. The
temporary lighting shall be included with the Traffic Control Plans with proper notes,
quantities and details.
A4.01 -6(f) Design Documentation: The Consultant shall submit a Roadway Lighting
Design Documentation Book with each lighting plans submittal under a separate cover and
not part of the roadway documentation book. At a minimum, the design documentation book
shall include:
• Lighting Calculations.
■ Back up sheet for each bid item quantity total on each lighting plan sheet (Production
Complete Phase submittals).
• Phase submittal checklist.
■ Three-way quantity check list (Production Complete Phase submittals).
■ Structural calculations for special conventional pole concrete foundations.
■ Structural calculations for the high mast pole foundations.
• Letter to the power company requesting service.
■ Power company confirmation letter on the requested services (Production Complete
Phase submittals).
■ Voltage drop calculations (Production Complete Phase submittals).
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■ Load analysis calculations (Production Complete Phase submittals).
A4.01 -6(g) Field Reviews The Consultant shall collect information from the maintaining
agencies and conduct a field review. The review should include but is not limited to the
following:
■ Existing Lighting Equipment
• Load Center, Capabilities and Condition/Age
■ Condition of Lighting Structure(s)
A4.01 -6(h) Additional Tasks: These additional Tasks may also be included: Technical
Meetings, Quality Assurance/Quality Control, Independent, Peer Review, Supervision and
Coordination, FDEP Coordination and Report.
A4.01-7 LANDSCAPING ANALYSIS
The Consultant shall analyze and document Landscape Architecture Tasks in accordance with all
applicable manuals, guidelines, standards, handbooks, procedures, and current design
memorandums.
A4.01 -7(a) Data Collection: All research required to collect data necessary to complete the
initial design analysis. Includes identifying local ordinances and collection of other project
data.
A4.01 -7(b) Site Inventory and Analysis: Includes identification of opportunities and
constraints for the proposed project based on existing site conditions. Summary of analysis, if
required, is included in conceptual design.
A4.01 -7(c) Planting Design:
• Conceptual Design: Includes delineation of all proposed planting types, scheme
development and preliminary costs, and areas and reports. The design shall be
submitted with the Initial Engineering Phase plans.
■ Final Design: Includes identifying the species/type, size, location, spacing, and quality of
all plants.
A4.01 -7(d) Irrigation Design:
■ Feasibility Report: Includes analysis of methods, materials and operation costs
associated with proposed irrigation system design.
■ Conceptual Design: Typically not done in master design file. Includes determination of
water and power sources. Initial Engineering Phase design level.
• Final Desiqn: Includes all work in master design files. Irrigation Design includes, but is not
limited to, the locations and sizes of pumps, pump stations, mainlines, lateral lines,
irrigation heads, valves, backflow and control devices.
■ Conceptual design - scheme development and preliminary costs: Typically not done in
master design file. Delineation of areas and elements to be included in design. Select cut
sheets, prepare image boards. Includes report, if required
■ Final Design: Includes all work in master design files. Hardscape Design includes, but is
not limited to, sidewalks, plazas, Steps, Fountains, Walls, Pedestrian bridges, non -
regulatory signs or project graphics, roadway aesthetics, site furnishings.
A4.01-7(e)Additional Tasks: These additional Tasks may also be included: Hardscape Design,
Computation Book and Quantities, Cost Estimates, Technical Special Provisions, Field Reviews,
Technical Meetings, Quality Assurance/Quality Control, Independent Peer Review, Supervision
and Coordination.
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A4.02 DESIGN AND PERMITTING
A4.02-1 Roadway Plans:
The Consultant shall prepare Roadway, Drainage, Traffic Control, Utility Adjustment Sheets, plan
sheets, notes, and details. The plans shall include the following sheets necessary to convey the
intent and scope of the project for the purposes of construction.
Key Sheet, Summary of Pay Items Including Quantity Input, Drainage Map, Interchange Drainage
Map, Typical Section Sheets, General Notes/Pay Item Notes, Summary of Quantities, Box
Culvert Data Sheet, Bridge Hydraulics Recommendation Sheets, Summary of Drainage
Structures, Optional Pipe/Culvert Material, Project Layout, Plan/Profile Sheet, Profile Sheet, Plan
Sheet, Special Profile, Back of Sidewalk Profile Sheet, Interchange Layout Sheet, Ramp Terminal
Details (Plan View), Intersection Layout Details, Miscellaneous Detail Sheets, Drainage Structure
Sheet, Miscellaneous Drainage Detail Sheets, Lateral Ditch Plan/Profile, Lateral Ditch Cross
Sections, Retention/Detention Ponds Detail Sheet, Retention Pond Cross Sections, Cross -
Section Pattern Sheet, Roadway Soil Survey Sheet, Cross Sections, Traffic Control Plan Sheets,
Traffic Control Cross Section Sheets, Traffic Control Detail Sheets, Utility Adjustment Sheets,
Selective Clearing and Grubbing, Erosion Control Plan, SWPPP, Project Control Network Sheet,
Interim Standards, Utility Verification Sheet (SUE Data), Quality Assurance/Quality Control and
Supervision.
A4.02-2 Si_gnin_g And Pavement Marking Plans:
The Consultant shall prepare a set of Signing and Pavement Marking Plans in accordance with
the Plans Preparation Manual that includes the following:
Key Sheet, Summary of Pay Items, Tabulation of Quantities, General Notes/Pay Item Notes,
Project Layout, Plan Sheet, Typical Details, Guide Sign Work Sheet(s), Traffic Monitoring Site,
Cross Sections, Special Service Point Details, Special Details, Interim Standards, Quality
Assurance/Quality Control, Supervision.
A4.02-3 Signalization Plans:
The Consultant shall prepare a set of Signalization Plans in accordance with the specifications,
which includes the following:
Key Sheet, Summary of Pay Items Including Trns*port Input, Tabulation of Quantities,
General Notes/Pay Item Notes, Plan Sheet, Interconnect Plans, Traffic Monitoring Site, Guide
Sign Worksheet, Special Details, Special Service Point Details, Mast Arm/Monotube Tabulation
Sheet, Strain Pole Schedule, TCP Signal (Temporary), Temporary Detection Sheet, Utility
Conflict Sheet, Interim Standards, Quality Assurance/Quality Control and Supervision.
A4.02-4 Environmental Permits: The Consultant shall notify the City Project Manager and other
appropriate personnel in advance of all scheduled meetings with the regulatory agencies to allow
a CITY representative to attend. The Consultant shall copy the Project Manager on all permit
related correspondence and meetings.
A4.02 -4(a) Preliminary Project Research - The Consultant shall perform preliminary
project research and shall be responsible for early identification of and coordination with the
appropriate regulatory agencies to assure that design efforts are properly directed toward
permit requirements.
A4.02 -4(b) Complete Permit Involvement Form - The Consultant shall document permit
involvement in coordination with the City Project Manager. To be done upon completion of
preliminary project research.
A4.02 -4(c) Establish Wetland Jurisdictional Lines - The Consultant shall collect all data
and information necessary to determine the boundaries of wetlands and surface waters
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defined by the rules or regulations of each agency processing or reviewing a permit
application necessary to construct a City project.
The Consultant shall be responsible for, but not limited to, the following activities:
■ Determine landward extent of state waters as defined in Chapter 62-340 Florida
Administrative Code as ratified in Section 373.4211 Florida Stature as amended.
• Determine the jurisdictional boundaries of wetlands and surface waters as defined by
rules or regulations of any other permitting authority that is processing a City permit
application.
■ Prepare aerial maps showing the jurisdictional boundaries of wetlands and surface
waters. Aerial maps shall be reproducible, of a scale no greater than 1"=200' and be
recent photography. The maps shall show the jurisdictional limits of each agency. Xerox
copies of aerials are not acceptable. All jurisdictional boundaries are to be tied to the
project's baseline of survey. When necessary, jurisdictional maps shall be signed and
sealed by either a Registered Professional Engineer or a Registered Land Surveyor.
■ Acquire written verification of jurisdictional lines from the appropriate environmental
agencies.
■ Prepare a written assessment of the current condition and relative value of the function
being performed by wetlands and surface waters. Prepare data in tabular form which
includes ID number for each wetland impacted, size of wetland to be impacted, and type
of impact and identify any wetland within the project limits that will not be impacted by the
project.
A4.02 -4(d) Agency Verification of Wetland Data The Consultant shall be responsible for
verification of wetland data identified in previous Section and coordinating regulatory agency
field reviews, including finalization of wetland assessments with applicable agencies.
A4.02 -4(e) Complete and Submit All Required Permit Applications
■ The Consultant shall prepare permit packages as identified in the Project Description
section.
■ The Consultant shall collect all of the data and information necessary to obtain the
environmental permits required to construct a project.
■ The Consultant shall prepare each permit application for City approval in accordance with
the rules and/or regulations of the environmental agency responsible for issuing a
specific permit and/or authorization to perform work.
A4.02 -4(f) Mitigation Coordination and Meetings The Consultant shall coordinate with
City personnel prior to approaching any environmental permitting or reviewing agencies.
Once a mitigation plan has been reviewed and approved by the City, the Consultant will be
responsible for coordinating the proposed mitigation plan with the environmental agencies.
A4.02 -4(g) Mitigation Design
■ If wetland impacts cannot be avoided, the Consultant shall prepare a mitigation plan to be
included as a part of the Environmental Resource or Wetlands Resource Permit
applications.
■ Prior to the development of alternatives, the Consultant shall meet with the Project
Manager to determine the State policies in proposing mitigation. The Consultant shall
proceed in the development of a mitigation plan based upon the general guidelines
provided by the City.
■ The Consultant will be directed by the City to investigate the following methods of
mitigation:
■ Payment to DEP/WMD per acre of wetlands impacted as defined in CH 373.4137 FS
■ Monetary participation in offsite regional mitigation plans
■ Monetary participation in a private mitigation bank
■ Creation/restoration on public lands
■ Creation/restoration on right-of-way purchased by the City
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■ Creation/restoration on existing City right-of-way
In the event that physical creation or restoration is the only feasible alternative to offset
wetland impacts, the Consultant shall collect all of the data and information necessary to
prepare alternative mitigation plans that may be acceptable to all permitting agencies and
commenting agencies who are processing or reviewing a permit application for a City project.
Prior to selection of a final mitigation site, the Consultant will provide the following services in
the development of alternative mitigation plans:
■ Preliminary jurisdictional determination for each proposed site
■ Selection of alternative sites
• Coordination of alternative sites with the City/all environmental agencies
■ Written narrative listing potential sites with justifications for both non -recommended
A4.02 -4(h) Environmental Clearances The Consultant shall prepare clearances for all
pond and/or mitigation sites identified after the preliminary studies are completed.
A4.02 -4(i) Archaeological and Historical Features: The Consultant shall collect data
necessary to completely analyze the impacts to all cultural and historic resources by the pond
and/or mitigation sites and prepare a Cultural Resource Assessment Request Package.
A4.02-46) Wetland Impact Analysis: The Consultant shall analyze the impacts to wetlands
for the pond and/or mitigation sites and complete the Wetlands Evaluation Report.
A4.02 -4(k) Wildlife and Habitat Impact Analysis: The Consultant shall collect data
necessary to perform an Endangered Species Biological Assessment, and analyze the
impacts to wildlife and habitat by the pond and/or mitigation sites.
A4.02 -4(I) Contamination Impact Analysis: The Consultant shall perform the necessary
analysis to complete the Contamination Screening Evaluation for the pond and/or mitigation
sites and complete the Contamination Screening Evaluation Report.
A4.02 -4(m) Additional Tasks: These additional Tasks may also be included Prepare
Dredge and Fill Sketches, Prepare USCG Permit Sketches, Prepare Easement Sketches,
Prepare Right -of -Way Occupancy Sketches, Prepare Coastal Construction Control Line
(CCCL) Permit Sketches, Prepare Tree Permit Information Technical Meetings, Quality
Assurance/Quality Control, Supervision, Coordination.
A4.02-5 INTERAGENCY COORDINATION:
The Consultant services shall include all coordination, meetings, etc., required to include Joint
Project Agreement (JPA) plans (prepared by others) in contract plans package including all
necessary revisions/modifications to contract documents to ensure plans compatibility.
A4.02-6 UTILITIES:
The Consultant shall identify utility facilities, and, if directed, secure agreements, and plans from
the Utility Agency Owners (UAO) ensuring no conflicts exist between utility facilities and the City's
construction project. The Consultant shall certify all utility negotiations have been completed with
arrangements made for utility work to be undertaken.
A4.02 -6(a) Kickoff Meeting: Prior to any contact with the UAO(s), the Consultant shall meet
with the CITY to receive guidance, as may be required, to assure that all necessary
coordination will be accomplished. Consultant shall bring a copy of the design project work
schedule reflecting utility activities.
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A4.02 -6(b) Identify Existing UAO(s): Identify all utilities in the corridor; check with City
Public Works for Permits, Sunshine State One Call, Subsurface Utility Engineering (SUE)
Report, Design Location Survey, and Existing Plans
A4.02 -6(c) Make Utility Contacts
• First Contact: Send letters and two sets of plans to each utility, at least one set for the
CITY. Includes contact by phone for meeting coordination. Request type, size, location,
easements, cost for compensable relocation, and justification for any utility exceptions.
Include the meeting schedule (if applicable) and the design schedule. Include typical
meeting agenda.
• Second Contact: The ConsultanT shall transmit two complete sets of Final Engineering
Phase plans to each LIAO having facilities located within the project limits, and two sets
to the City.
• Third Contact: Identify agreements and assemble packages. Send agreements, letters
and two sets of plans to the UAO(s) including all component sets, and two sets for the
City. Include the design schedule. Not all projects will have all contacts as described
above.
A4.02 -6(d) Exception Coordination: The Consultant shall be responsible for
transmitting/coordinating the appropriate design reports to each LIAO in order to identify any
clear and control zone violation that may require a Utility Exception. The Consultant shall
coordinate the processing of design exceptions involving Utilities with the LIAO and the City.
Coordinate and process in accordance with FDOT's Utility Accommodation Manual.
A4.02 -6(e) Preliminary Utility Meeting: The Consultant shall schedule (time and place),
notify participants, and conduct a preliminary utility meeting with all affected UAO(s) for the
purpose of presenting the project, review the current design schedule, evaluate the utility
information collected, provide follow-up information on compensable interest requests,
discuss the utility work by highway contractor option with each utility, and discuss any future
design issues that may impact utilities. This is also an opportunity for the UAO(s) to present
proposed facilities. The Consultant shall keep accurate minutes and distribute a copy to all
attendees.
A4.02 -6(f) Individual/Field Meetings: The Consultant shall meet with each UAO
separately throughout the project design duration to provide guidance in the interpretation of
plans, review changes to the plans and schedules, optional clearing and grubbing work, and
assist in the development of the UAO(s) plans and work schedules. The Consultant is
responsible for motivating the UAO to complete and return the necessary documents after
each Utility Contact or Meeting.
A4.02 -6(g) Collect and Review Plans and Data from UAO(s): Make Determinations
(Compensable Interest, Easements, Coordinate, Analyze). Ensure information (utility type,
material and size) is sent to the designer for inclusion in the plans. Coordinate programming
of funds
A4.02 -6(h) Subordination of Easements Coordination:. The Consultant, if requested by
the City, shall transmit to and secure from the UAO the executed subordination agreements
prepared by the appropriate City office. The Consultant shall coordinate with the DUO the
programming of the necessary work program funds to compensate the UAO.
A4.02 -6(i) Utility Design Meeting: At a minimum of 3 weeks prior to the meeting, the
Consultant shall transmit two complete sets of Final Engineering Phase plans to each LIAO
having facilities located within the project limits, and one set to the City. The Consultant shall
schedule (time and place), notify participants, and conduct a Utility meeting with all affected
UAO(s). The Consultant shall be prepared to discuss drainage, traffic signalization,
maintenance of traffic (construction phasing), review the current design schedule and letting
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Transportation and Transit Professional Services
date, evaluate the utility information collected, provide follow-up information on compensable
interest requests, discuss the utility work by highway contractor option with each utility,
discuss any future design issues that may impact utilities, etc., to the extent that they may
have an effect on existing or proposed utility facilities with particular emphasis on drainage
and maintenance of traffic with each UAO. The intent of this meeting shall be to identify and
resolve conflicts between utilities and proposed construction prior to completion of the plans,
including utility adjustment details. Also recommend resolution between known utility conflicts
with proposed construction plans as practical. The Consultant shall keep accurate minutes of
all meetings and distribute a copy to all attendees.
A4.02-60) Review Utility Markups, Work Schedules and Processing of Schedules and
Agreements:. Review utility marked up plans individually as they are received for content
and coordinate review with the designer. Send color markups and schedules to the
appropriate CITY office(s) for review and comment if required by the District. Coordinate with
the District for execution. Distribute Executed Final Documents. Prepare Work Order for
UAO(s). Coordinate programming of funds.
A4.02 -6(k) Utility Coordination and Follow up. - This includes follow-up, interpreting
plans, and assisting and the completion of the UAO(s) work schedule and agreements.
Includes phone calls, face-to-face .meetings, etc., to motivate and ensure the UAO(s)
complete and return the required documents in accordance with the project schedule. Ensure
the resolution of all known conflicts. This task can be applied to all phases of the project.
A4.02 -6(I) Utility Constructability Review: Review utility schedules against construction
contract time, and phasing for compatibility. Coordinate with construction office.
A4.02 -6(m) Additional Utility Services: Preparation and coordination of Utility Design
Plans when the City participates in cost of utility work. This item is not usually included in the
scope at the time of negotiation. It is normally added as a supplemental agreement when the
need is identified.
A4.02 -6(n) Processing Utility Work by Highway Contractor (UWHC): This includes
coordination of utility design effort between the CITY and the UAO(s). Determine the City's
cost participation, additional coordination meetings, prepare, negotiate, and process the
agreements, review tabulation of quantities, prepare Summary of Pay Items - UWHC,
perform UWHC constructability and bidability review, Technical Specifications review. This
task is distinct from utility design effort. This item is not usually included in the scope at the
time of negotiation, but is. added as a supplemental Work Order when the need is identified.
A4.02-6(0) Contract Plans to UAO(s): This includes transmittal of the contract plans as
processed for letting. Transmittals to UAO(s) are by certified mail, return receipt requested.
A4.02 -6(p) Certification and Close -Out: This includes hours for transmitting utility files to
the DUO and preparation of the Utility Certification Letter. The Consultant shall certify to the
appropriate City representative the following:
All utility negotiations (Full execution of each agreement, approved Utility Work Schedules,
technical special provisions written, etc.) have been completed with arrangements made for
utility work to be undertaken and completed as required for proper coordination with the
physical construction schedule.
OR
An on-site inspection was made and no utility work will be involved.
OR
Plans were sent to the Utility Companies or Agencies and no utility work is required.
A4.02-7 LIGHTING PLANS
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Transportation and Transit Professional Services
The Consultant shall prepare a set of Lighting Plans in accordance with the Plans Preparation
Manual, which includes the following:
Additional Tasks: These additional tasks may also be included: Key Sheet, Summary of Pay
Item Sheet Including Trns*port Input, Tabulation of Quantities, General Notes/Pay Item Notes,
Pole Data and Legend & Criteria, Service Point Details, Project Layout, Plan Sheet, Special
Details, Temporary Lighting Data and Details, Traffic Control Plan Sheets, Interim Standards,
Quality Assurance/Quality Control, Supervision.
A4.02-8 LANDSCAPING PLANS:
The Consultant shall prepare a set of Landscaping Plans which includes the following:
A4.02 -8(a) Planting Details and Notes - The Consultant shall include a written or graphic
guide for care and maintenance of the irrigation system after the warranty period. This
Maintenance Plan will be developed in coordination with the local government entity who
assumes the maintenance obligation.
A4.02 -8(b) Hardscape Details and Notes - The Consultant shall include a written or
graphic guide for care and maintenance of the irrigation system after the warranty period.
This Maintenance Plan will be developed in coordination with the local government entity who
assumes the maintenance obligation.
A4.02 -8(c) Technical Maintenance Plan. - Written or graphic guide for care of the plantings,
irrigation system and hardscape maintenance after the warranty period. Maintenance details
and specifications shall recommend: a mowing schedule and maintained grass height;
fertilization schedules, formulas, rates and methods of application; weeding schedule and
method chemical, mechanical, or manual; edging schedule; herbicide schedules formulas,
rates, methods of application, precautions; pruning schedule and methods to maintain health
and clear sight requirements; mulching materials, thickness and replacement frequency;
irrigation schedule and warranty period maintenance (flushing, adjustments, clean-up); litter
pick-up; and hardscape care. This Maintenance Plan will be developed in coordination with
the local government entity that assumes the maintenance obligation.
A4.02 -8(d) Additional Tasks: These additional tasks may also be included: Key Sheet,
Tabulation of Quantities, General Notes, Tree and Vegetation Inventory, Protection and
Relocation Plans, Planting Plans for Linear Roadway Projects, Planting Plans (Interchanges
and Toll Plazas) Irrigation Plans for Linear Roadway Project, Irrigation Plans for Interchange
and Toll Plazas, Irrigation Details and Notes, Hardscape PlansCost Estimate, Quality
Assurance/Quality Control and Supervision.
A4.03 SPECIFICATIONS PACKAGE PREPARATION:
The Consultant shall prepare and provide a complete specifications package, including applicable
Technical Special Provisions, for all items and areas of work, as described in Section A2.01-2.
A4.04 BIDDING
Upon obtaining all necessary approvals of the Construction Document and approval by the Owner of the
latest Statement of Probable Construction Cost, the Consultant shall assist the Owner in
obtaining/evaluating bids and awarding construction contracts.
The Owner may have the drawings and specifications printed for bidding purposes, either through its
open agreements with printing firms or as a reimbursable cost through the Consultant.
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A4.05 POST DESIGN/CONSTRUCTION
The Construction Phase will begin when the Notice to Proceed is issued and will end when the Owner
approves the Contractor's final Payment Certificate and all post construction documents, As -Built
Surveys, warrantees and guarantees have been delivered to the Owner. During this period, the
Consultant shall provide Administration with the Construction Contract as set forth in the General and
Supplementary (and/or Special) Conditions of the Construction Contract.
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SCHEDULE Al. - SUB-CONSULTANTS
AECOM SERVICES, INC. D/B/A AECOM DESIGN
FIRM NAME
CONSULTING FIELD
TBD
TBD
TBD
TBD
TBD
TBD
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SCHEDULE A2. - KEY STAFF
NAME
JOB CLASSIFICATION
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CIP Contract No. Page 41
Transportation and Transit Professional Services
ATTACHMENT B - COMPENSATION
ATTACHMENT B - COMPENSATION AND PAYMENTS
ARTICLE 13.1 METHOD OF COMPENSATION
The fees for Professional Services for each Work Order shall be determined by one of the following
methods or a combination thereof, at the option of the Director or designee, with the consent of the
Consultant.
a) A Lump Sum (See Section 133.01).
b) An Hourly Rate, as defined B3.02in Section and at the rates set forth in Section
c) A Percentage of Construction Cost, as defined in Section B3.03, solely with the written approval
of the Director
NOTE: The Lump Sum manner of compensation is the preferred and primary form of compensation.
B1.01 COMPENSATION LIMITS
The aggregate sum of all payments for fees and costs, including reimbursable expenses, to the
Consultant payable by the City under this Agreement shall be limited to the amount specified in Section
2.03-1 as the maximum compensation limit for cumulative expenditures under this Agreement. Under no
circumstances will the City have any liability for work performed, or as otherwise may be alleged or
claimed by Consultant, beyond the cumulative amount provided herein, except where specifically
approved in accordance with the City Code by the City Manager or City Commission as applicable as an
increase to the Agreement and put into effect via an Amendment to this Agreement.
131.02 CONSULTANT NOT TO EXCEED
Absent an amendment to the Agreement or to any specific Work Order, any maximum dollar or
percentage amounts stated for compensation shall not be exceeded. In the event they are so exceeded,
the City shall have no liability or responsibility for paying any amount of such excess, which will be at
Consultant's own cost and expense.
ARTICLE 132 WAGE RATES
B2.01 FEE BASIS
All fees and compensation payable under this Agreement shall be formulated and based upon the
averages of the certified Wage Rates that have received and approved by the Director. The averages of
said certified Wage Rates are summarized in Schedule 131 incorporated herein by reference. Said Wage
Rates are the effective direct hourly rates, as approved by the City, of Consultant and Sub -Consultant
employees in the specified professions and job categories that are to be utilized to provide the services
under this Agreement, regardless of manner of compensation.
B2.02 EMPLOYEES AND JOB CLASSIFICATIONS
Schedule B1 identifies the professions, job categories and/or employees expected to be used during the
term of this Agreement. These include architects, engineers, landscape architects, professional interns,
designers, CADD technicians, project managers, GIS and environmental specialists, specification writers,
clerical/administrative support, and others engaged in the Work. In determining compensation for a given
Scope of Work, the City reserves the right to recommend the use of Consultant employees at particular
Wage Rate levels.
B2.03 MULTIPLIER
For Work assigned under this Agreement, a multiplier of 2.9 for home office and 2.4 for field shall apply to
Consultant's hourly Wage Rates in calculating compensation payable by the City. Should the Consultant
have an approved multiplier with the State of Florida or Miami Dade County the City may elect to utilize of
these multipliers should they be less than above stipulated rates. Said multiplier is intended to cover
Consultant employee benefits and Consultant's profit and overhead, including, without limitation, office
rent, local telephone and utility charges, office and drafting supplies, depreciation of equipment,
professional dues, subscriptions, stenographic, administrative and clerical support, other employee time
or travel and subsistence not directly related to a Project.
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Transportation and Transit Professional Services
B2.04 CALCULATION
Said Wage Rates are to be utilized by Consultant in calculating compensation payable for specific
assignments and Work Orders as requested by City. Consultant shall identify job classifications,
available staff and projected man-hours required for the proper completion of tasks and/or groups of
tasks, milestones and deliverables identified under the Scope of Work as exemplified in Schedule A2.
B2.05 EMPLOYEE BENEFITS AND OVERHEAD
Regardless of the method of compensation elected herein, compensation paid by City shall, via the
Multiplier, cover all Consultant costs including, without limitation, employee fringe benefits (e.g. sick leave,
vacation, holiday, unemployment taxes, retirement, medical, insurance and unemployment benefits) and
an overhead factor. Failure to comply with this section shall be cause for cancellation of this Agreement.
B2.06 ESCALATION
Where the services for construction administration services exceed the time frame established in the
contractor's contract for completion of construction of the Project by more than ninety (90) days or where
the Director determines that extenuating circumstances exist, the hourly rates depicted in Schedule B1,
Certified Wage Rates, may be adjusted at the Consultant's request according to the Miami — Fort
Lauderdale Consumer Price Index issued by the U.S. Department of Labor, Bureau of Labor Statistics.
Such adjustment shall be calculated by multiplying the ratio of the index in effect at that time divided by
the previous year's index by the hourly rate entries in the Wage Rate Schedule to determine the adjusted
Wage Rate Schedule. The maximum increase in any adjustment shall be limited to three percent (3%) in
any one year contractual period.
ARTICLE B3 COMPUTATION OF FEES AND COMPENSATION
The City agrees to pay the Consultant, and the Consultant agrees to accept for services rendered
pursuant to this Agreement, fees computed by one or a combination of the methods outlined above, as
applicable, in the following manner:
B3.01 LUMP SUM:
Compensation for a Scope of Work shall generally be a Lump Sum, either a Fixed Fee or Not to Exceed
Fee as deemed appropriate by the City, to be mutually agreed upon in writing by the City and the
Consultant and stated in a Work Order. Lump Sum compensation is the preferred method of
compensation.
133.01-1 Lump Sum Fixed Fee: shall be the total amount of compensation where all aspects of Work are
clearly defined, quantified and calculated.
133.01-2 Guaranteed Maximum Lump Sum: shall be the total maximum fee amount payable by City
wherein certain aspects, tasks or allowances may not be defined, quantified and calculated at the time of
Work Order issuance. A Guaranteed Maximum Lump Sum compensation may represent a combination of
Fixed Fees for professional services and not to exceed allowances for Reimbursable Expenses or
Additional Services.
63.01-3 Where a Lump Sum Fixed Fee is agreed upon as the "Base Fee" for Basic Services defined for a
project, payments to the Consultant shall be based on a percentage of the Base Fee according to the
Phase of the Work as indicated under Section 6.01.
B3.01-4 If the City authorizes a substantial or material change in the Scope of Work, the Lump Sum for
any Base Fee may be equitably adjusted by mutually consent of the parties, which may be put into effect
by an amendment to the Work Order.
83.01-5 It is understood that with Fixed Fee Lump Sum Compensation, the Consultant shall perform all
services for total compensation in the amount stated above. Under a Not to Exceed Lump Sum, the
Consultant shall perform all services that may comprise "Basic Services" but may not be required by City
to perform all other services delineated in the Work Order. In either case, The City shall have no
obligation or liability to pay any fee, expenditure, charge or cost beyond the Lump Sum compensation
amount stipulated.
133.01-6 Lump Sum compensation shall be calculated by Consultant utilizing the Wage Rates established
herein. Prior to issuing a Work Order, the City may require Consultant to verify or justify its requested
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Transportation and Transit Professional Services
Lump Sum compensation. Such verification shall present sufficient information as depicted in Schedule
A2.
B3.02 HOURLY RATE FEES
63.02-1 Hourly Rate Fees shall be those rates for Consultant and Sub -Consultant employees
identified in Schedule B1 Wage Rates. All hourly rate fees will include a maximum not to exceed figure,
inclusive of all costs expressed in the contract documents. The City shall have no liability for any fee,
cost or expense above this figure.
133.02-2 Conditions for Use:
Hourly Rate Fees shall be used only in those instances where the parties agree that it is not possible to
determine, define, quantify and/or calculate the complete nature, and/or aspects, tasks, man-hours, or
milestones for a particular Project or portion thereof at the time of Work Order issuance. Hourly Rate
Fees may be utilized for Additional Work that is similarly indeterminate. In such cases, the City will
establish an Allowance in the Work Order that shall serve as a Not to Exceed Fee for the Work to be
performed on an Hourly Rate Basis.
B3.03 PERCENTAGE OF CONSTRUCTION COST:
This is a percentage fee based on the Total Authorized Design Value of a project said percentage being
hereinafter called the "Base Fee," as mutually agreed upon in writing by the City and the Consultant and
stated in a Work Order or Notice to Proceed
83.03-1 Fee Computation:
83.03 The Total Authorized Design Value shall be used and identified in the Work Order as the basis for
establishing the compensatory fee for all phases identified as part of Basic Services.
B3.03 If the actual construction cost is increased during the construction phase, the "Actual
Construction Cost' shall be used as the basis for determining the fee for Construction Administration
Phase if included in Basic Services.
83.03 The term "Actual Construction Cost' does not include any compensation to the Consultant, the
cost of the land, rights-of-way, works of art, permit fees or other costs which are the responsibility of the
City.
83.03-2 Inclusive Fee
It is understood that with percentage compensation the Consultant shall perform all services for the stated
percentage of the construction cost budgeted when the contract is signed.
133.03-3 Changes to Project Scope
If the City authorizes an increase or decrease in the scope of the Project or the Total Authorized Design
Value of the Project, the Base Fee will be adjusted accordingly, based on justification from the Wage
Rates or as mutually agreed upon.
B3.04 REIMBURSABLE EXPENSES
Any fees for authorized reimbursable expenses shall not include charges for Consultant handling, office
rent or overhead expenses of any kind, including local telephone and utility charges, office and drafting
supplies, depreciation of equipment, professional dues, subscriptions, etc., reproduction of drawings and
specifications (above the quantities set forth in this Agreement), mailing, stenographic, clerical, or other
employees time or travel and subsistence not directly related to a project. All reimbursable services shall
be billed to the City at direct cost expended by the Consultant. City authorized reproductions in excess of
sets required at each phase of the Work will be a Reimbursable Expense.
The City will reimburse the Consultant for authorized Reimbursable Expenses pursuant to the limitations
of this Agreement as verified by supporting documentation deemed appropriate by Director or designee
including, without limitation, detailed bills, itemized invoices and/or copies of cancelled checks.
B3.05 FEES FOR ADDITIVE or DEDUCTIVE ALTERNATES:
The design of additive and deductive alternates contemplated as part of the original Scope for a Project
as authorized by the Director will be considered as part of Basic Services. The design of additive and
deductive alternates that are beyond the original Scope of Work and construction budget may be billed to
CIP Contract No. Page 44
Transportation and Transit Professional Services
City as Additional Services. The fees for alternates will be calculated by one of the three methods
outlined above, as mutually agreed by the DIRECTOR and the Consultant.
B3.06 FEES FOR ADDITIONAL SERVICES
The Consultant may be authorized to perform Additional Services for which additional compensation
and/or Reimbursable Expenses, as defined in this Agreement under Sections B3.06 and B3.04
respectively, may be applicable. Consultant shall utilize the Work Order Proposal Form and worksheets
which can be found on the City's Webpage at www.miamigov.com/capitalimprovements/pages/
ProcurementOpportunities.
The webpage also provides the procedures for completing these forms. Failure to use the forms or follow
the procedures will result in the rejection of the Work Order Proposal.
133.06-1 Determination Of Fee
The compensation for such services will be one of the methods described herein: mutually agreed
upon Lump Sum; Hourly Rate with a Not to Exceed Limit, or Percentage of Construction Cost.
133.06-2 Procedure and Compliance
An independent and detailed Notice to Proceed, and an Amendment to a specific Work Order, shall
be required to be issued and signed by the Director for each additional service requested by the City.
The Notice to Proceed will specify the fee for such service and upper limit of the fee, which shall not
be exceeded, and shall comply with the City of Miami regulations, including the Purchasing
Ordinance, the Consultant's Competitive Negotiation Act, and other applicable laws.
63.06-3 Fee Limitations
Any authorized compensation for Additional Services, either professional fees or reimbursable
expenses, shall not include additional charges for office rent or overhead expenses of any kind,
including local telephone and utility charges, office and drafting supplies, depreciation of equipment,
professional dues, subscriptions, etc., reproduction of drawings and specifications, mailing,
stenographic, clerical, or other employees time or travel and subsistence not directly related to a
project. For all reimbursable services the Consultant will apply the multiplier of one- (1.0) times the
amount expended by the Consultant.
B3.07 PAYMENT EXCLUSIONS
Consultant shall not be compensated by City for revisions and/or modifications to drawings and
specifications, for extended construction administration, or for other work when such work is due to errors
or omissions of Consultant as determined by City.
B3.08 FEES RESULTING FROM PROJECT SUSPENSION
If a project is suspended for the convenience of the City for more than three months or terminated without
any cause in whole or in part, during any Phase, the Consultant shall be paid for services duly authorized,
performed prior to such suspension or termination, together with the cost of authorized reimbursable
services and expenses then due, and all appropriate, applicable, and documented expenses resulting
from such suspension or termination. If the Project is resumed after having been suspended for more
than three months, the Consultant's further compensation shall be subject to renegotiations.
ARTICLE B4 PAYMENTS TO THE CONSULTANT
B4.01 PAYMENTS GENERALLY
Payments for Basic Services may be requested monthly in proportion to services performed during each
Phase of the Work. Sub -Consultant fees and Reimbursable Expenses shall be billed to the City in the
actual amount paid by Consultant. Consultant shall utilize the City's Invoice Form which can be found on
the City's Webpage at www.miamigov.com/Ca1)italImprovements/pages/ProcurementOpportunities.
Failure to use the City Form will result in rejection of the invoice.
B4.02 FOR COMPREHENSIVE BASIC SERVICES
For those Projects and Work Orders where comprehensive design services are stipulated, said payments
shall, in the aggregate, not exceed the percentage of the estimated total Basic Compensation indicated
below for each Phase.
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Transportation and Transit Professional Services
B4.03 BILLING — HOURLY RATE
Invoices submitted by Consultant shall be sufficiently detailed and accompanied by supporting
documentation to allow for proper audit of expenditures. When services are authorized on an Hourly
Rate basis, the Consultant shall submit for approval by the Director, a duly certified invoice, giving names,
classification, salary rate per hour, hours worked and total charge for all personnel directly engaged on a
project or task. To the sum thus obtained, any authorized Reimbursable Services Cost may be added.
The Consultant shall attach to the invoice all supporting data for payments made to and incurred by Sub -
Consultants engaged on the Project. In addition to the invoice, the Consultant shall, for Hourly Rate
authorizations, submit a progress report giving the percentage of completion of the Project development
and the total estimated fee to completion.
B4.04 PAYMENT FOR ADDITIONAL SERVICES & REIMBURSABLE EXPENSES
Payment for Additional Services may be requested monthly in proportion to the services performed.
When such services are authorized on an Hourly Rate basis, the Consultant shall submit for approval by
the Director, a duly certified invoice, giving names, classification, salary rate per hour, hours worked and
total charge for all personnel directly engaged on a project or task. To the sum thus obtained, any
authorized Reimbursable Services Cost may be added. The Consultant shall attach to the invoice all
supporting data for payments made to or costs incurred by Sub -Consultants engaged on the project or
task.
In addition to the invoice, the Consultant shall, for Hourly Rate authorizations, submit a progress report
giving the percentage of completion of the Project development and the total estimated fee to completion.
B4.05 DEDUCTIONS
No deductions shall be made from the Consultant's compensation on account of liquidated damages
assessed against contractors or other sums withheld from payments to contractors.
ARTICLE B5 REIMBURSABLE EXPENSES:
B5.01 GENERAL
Reimbursable Expenses are those items authorized by the City outside of or in addition to the Scope of
Work as identified in the Work Order (as Basic Services and/or Additional Services) and consist of actual
expenditures made by the Consultant and the Consultants' employees, Sub -Consultants, and Special
Sub -Consultants in the interest of the Work for the purposes identified below:
135.01-1 Transportation
Identifiable transportation expenses in connection with the Project, subject to the limitations of
Section 112.061, Florida Statutes, as amended, excluding, however, all, general automobile
transportation expenses within Miami -Dade County. Transportation expenses to locations outside the
Miami-Dade-Broward-Palm Beach County area or from locations outside the Miami-Dade-Broward-
Palm Beach County area will not be reimbursed unless specifically pre -authorized in writing by the
Project Manager. Such pre -authorization will be subject to the limitations of Section 112.061, Florida
Statutes, as amended.
135.01-2 Travel And Per Diem
Identifiable per diem, meals and lodging, lodging, taxi fares and miscellaneous travel -connected
expenses for Consultant's personnel subject to the limitations of Section 112.061 Florida Statutes as
amended. Meals for class C travel inside Miami -Dade or Broward County will not be reimbursed.
Meals and lodging expenses will not be reimbursed for temporarily relocating Consultant's employees
from one of Consultant's offices to another office if the employee is relocated for more than ten (10)
consecutive Working days. Lodging will be reimbursed only for room rates equivalent to Holiday Inn,
Howard Johnson or Ramada Inn. Governmental lodging or meals will not be reimbursed that result
from travel within Miami -Dade, Broward or Palm Beach County.
85.01-3 Communication Expenses
Identifiable communication expenses approved by the Project Manager, long distance telephone,
courier and express mail between the Consultant's various permanent offices. The Consultant's field
office at the Project site is not considered a permanent office.
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Transportation and Transit Professional Services
135.01-4 Reproduction, Photography
Cost of printing, reproduction or photography, which is required by or of Consultant to deliver
services, set forth in this Agreement.
B5.01-5 Permit Fees
All Permit fees paid to regulatory agencies for approvals directly attributable to the Project. These
permit fees do not include those permits required to be paid by the construction Contractor.
B5.02 REIMBURSEMENTS TO SUB -CONSULTANTS
Reimbursable Sub -Consultant's expenses are limited to the items described above when the SUB -
Consultant agreement provides for reimbursable expenses and when such agreement has been
previously approved in writing by the Director and subject to all budgetary limitations of the City and
requirements of ARTICLE B5 herein.
ARTICLE B6 COMPENSATION FOR REUSE OF PLANS AND SPECIFICATIONS
B6.01 GENERAL
It is understood that all Consultant agreements and/or work Orders for new work will include the provision
for the re -use of plans and specifications, including construction drawings, at the City's sole option, by
virtue of signing this agreement they agree to a re -use in accordance with this provision without the
necessity of further approvals, compensation, fees or documents being required and without recourse for
such re -use.
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ATTACHMENT B - COMPENSATION
SCHEDULE B1 - WAGE RATES SUMMARY
AECOM SERVICES, INC. D/B/A AECOM DESIGN
NAME
JOB CLASSIFICATION
NEGOTIATED
AVERAGE
HOURLY RATE
ADJUSTED
AVERAGE HOURLY
RATE
(2.9 Multiplier
Applied)
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Transportation and Transit Professional Services