HomeMy WebLinkAboutBid Waiver MemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Migoya
City Manager
FROM: Alice N. Bravo, P.E., Director &0
Capital Improvements Program
RECOMMENDATION
DATE: September 13, 2010 FILE:
SUBJECT: Waiver of Competitive Bidding
Procedures: Retroactive approval
of additional services and award of
Agreement to AECOM Design
REFERENCES: NE 2nd Avenue Improvements
Project, B-78508
ENCLOSURES:
In the interest of maintaining continuity of work, it has been determined by the City Manager and
Capital Improvements Program (CIP) that using another design consultant other than the Engineer
of Record to complete the design of the NE 2nd Avenue Improvements Project, B-78508, would
considerably delay the project and ultimately cost the City undue additional expenditures. The City
Manager has determined that a valid public emergency exists and finds that it is most practicable
and advantageous to the City for AECOM Services, Inc. d/b/a AECOM Design (AECOM) to continue
all necessary design services to complete the Project.
We recommend that the City Commission concur to retroactively waive the formal requirements set
forth in the Code of the City of Miami, as amended, in Sections 18-87, 18-90 and under Florida
Statutes 287.055, and affirm and adopt these findings, in order to authorize the additional work
performed for the NE 2nd Avenue Improvements Project and authorize a new agreement with
AECOM for the provision of Transportation and Transit Miscellaneous Services, in an amount not to
exceed $110,000, to cover anticipated additional services for the project as needed.
BACKGROUND
Pursuant to Resolution No. 04-0579, on October 16, 2004, the City entered into an agreement with
DMJM & Harris, Inc., known as AECOM Design, for the provision of Transportation and Transit
Miscellaneous Services to be used citywide on an as needed basis, for a two (2) year period with the
option to renew for two (2) additional one (1) year periods. AECOM was tasked with providing all
project management and engineering analysis and design services necessary for the reconstruction
of NE 2nd Avenue from NE 20th St. to NE 84th St.
The City was awarded federal stimulus funds by the American Recovery and Reinvestment Act
(AARA) for the NE 2nd Avenue Improvements Project (Project). The Project was originally
segmented into four parts, so that the City can construct those segments of urgency. Due to ARRA
funding, the City requested that the Project be further subdivided in order to secure federal funding.
The additional Project segmentation requested by the City was not part of the original scope of
services. The agreement with AECOM has expired, thus Commission approval is now necessary to
retroactively approve the additional services and subsequently issue a Purchase Order in an amount
not to exceed $150,000.
In the interest of maintaining continuity of work and to avoid undue additional costs, it was
determined to be in the City's best interest to allow AECOM to complete the additional design
services necessary for the Project. The City Manager finds that it is most practicable and
advantageous to the City for AECOM to continue all necessary design services to complete the
Project.
The agreement with AECOM has expired, thus Commission approval is now necessary to award a
new agreement to the firm for the provision of Transportation and Transit Miscellaneous Services, in
an amount not to exceed $110,000, to cover anticipated additional services required for completion
of the Project. Funds are to be allocated from the appropriate Capital Improvement Project, on an
as needed basis.
Your signature below will signify your concurrence with the above recommendation and your
assimilation of these findings as your own justification for the waiver of competitive bidding
procedures and recommendation to retroactively authorize the work and to authorize the execution
of an agreement withs COM Services, Inc. d/b/a AECOM Design for Transportation and Transit
Miscellaneous Servic to cover anticipated additional services for the Project.
Approved:
Carlos A. Migoya, City Manager