HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
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FILE ID:
Law Department
Date: 8/3/10 Requesting Department: CIP Matter ID No.
Commission Meeting Date: 9/23/10 District(s) Impacted: 1&4
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing an increase in the contract amount with Southeastern Engineering Contractors, Inc.,
for additional construction services performed for the project entitled "Flagami / West End Storm Sewer Pump
Stations," B-50696.
Purpose of Item:
To retroactively authorize the final change order for additional Maintenance of Traffic (MOT), asphalt price adjustments, and
permit fees for off-duty police officers due to a City approved time extension of 120 days, for the project entitled "Flagami /
West End Storm Sewer Pump Stations," B-50696; further authorizing the City Manager to execute Amendment No. 1 to the
contract with Southeastern Engineering Contractors, Inc. (Southeastern), which increases the award value by $121,762.16, to
cover the changer order, for a total award value not to exceed $6,836,114.56.
Background Information:
Six (6) bids were received by the Office of the City Clerk on June 24, 2005, pursuant to formal Invitation for Bids No. 04-05-
080, issued on May 24, 2005, for the project entitled "Flagami/West End Storm Water Pump Station Nos. 1,2,3 & 4, B-
50696" (Flagami) and "Fairlawn Storm Sewer Pump Station Project, Phase IIA, B-50702" (Fairlawn). On July 28, 2005,'.
pursuant to R-05-0462, the City Commission accepted the bid of Southeastern Engineering Contractors, Inc., the lowest
responsive and responsible bidder, authorizing the City Manager to execute a contract, in the total not to exceed amount of
$6,714,352.40, consisting of $3,904,550.00 for Flagami, $1,973,837.40 for Fairlawn, $728,325 for Pump Package I, and
$107,640 for Pump Package Il. Additional work was deemed necessary for Flagami due to unforeseen conditions and design,
errors and omissions which extended the project, such as a utility conflict with existing AT&T fiber optic cable, installation
of dewatering by-pass, price increases due to EPA regulations, and additional ADA ramps and sidewalks. The time required
to resolve these items resulted in a final change order above the project contingency amount, at a cost of $121,762.16
In the interest of maintaining continuity of work and to avoid undue additional costs, it was determined to be in the City's
best interest to allow Southeastern a time extension to complete the project under their contract, which lacked sufficient
award value to perform the work.
Continued...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-50696
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $121,762.16
CIP
Final Approvals
SIGN AND DATE
Budget
If using or receiving capital funds,
Grants iviA
Purchasing N/A
Chief
Risk Management N/A
Dept. Director—r
City Manager
Page 1 of 2 Construction Manager: Jorge Garcia
This Amendment No. 1 thus increases the award amount by $121,762.16, for a total not to exceed award amount of
$6,836,114.56. The new award value ensures payment for the additional MOT and police officers required for the additional
work necessary to complete the project. The initial contingency covered the change orders for unforeseen conditions, design
errors and omissions, additional regulatory requirements, and other circumstances for this project. Funds are to be allocated
from Capital Improvement Project No. B-50696. Funds are contingent upon budgetary approval.
Page 2 of 2 Construction Manager: Jorge Garcia