HomeMy WebLinkAboutLegislationFile Number: 10-01020
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
RETROACTIVELY AUTHORIZING THE FINAL CHANGE ORDER FOR
ADDITIONAL MAINTENANCE OF TRAFFIC (MOT), ASPHALT PRICE
ADJUSTMENTS, AND PERMIT FEES FOR OFF-DUTY POLICE OFFICERS DUE
TO A CITY APPROVED TIME EXTENSION OF 120 DAYS, FOR THE PROJECT
ENTITLED "FLAGAMI / WEST END STORM SEWER PUMP STATION," B-50696,
IN AN AMOUNT NOT TO EXCEED $121,762.16, INCREASING THE AWARD
VALUE FROM $6,714,352.40, TO $6,836,114.56, ALLOCATING FUNDS FOR SAID
INCREASE FROM CAPITAL IMPROVEMENT PROJECT NO. B-50696; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE
CONTRACT WITH SOUTHEASTERN ENGINEERING CONTRACTORS, INC., FOR
SAID PURPOSE.
WHEREAS, six (6) bids were received by the Office of the City Clerk on June 24, 2005, pursuant
to formal Invitation for Bids No. 04-05-080, issued on May 24, 2005, for the project entitled
"Flagami/West End Storm Water Pump Station Nos. 1,2,3 & 4, B-50696" (Flagami) and "Fairlawn
Storm Sewer Pump Station Project, Phase IIA, B-50702" (Fairlawn); and
WHEREAS, on July 28, 2005, pursuant to Resolution R-05-0462, the City Commission accepter
the bid of Southeastern Engineering Contractors, Inc., the lowest responsive and responsible bidder,
authorizing the City Manager to execute a contract, in the total not to exceed amount of $6,714,352.40,
consisting of $3,904,550.00 for Flagami, $1,973,837.40 for Fairlawn, $728,325 for Pump Package I, an
$107,640 for Pump Package 11; and
WHEREAS, additional work was deemed necessary for Flagami due to unforeseen conditions and
design errors and omissions which extended the project, such as a utility conflict with existing AT&T
fiber optic cable, installation of dewatering by-pass, price increases due to EPA regulations, and
additional ADA ramps and sidewalks; and
WHEREAS, the time required to resolve these items resulted in a final change order above the
project contingency amount, at a cost of $121,762.16; and
WHEREAS, the initial contingency covered the change orders for unforeseen conditions, design
errors and omissions, additional regulatory requirements, and other circumstances for this project; and
WHEREAS, in the interest of maintaining continuity of work and to avoid undue additional costs, it was
determined to be in the City's best interest to allow Southeastern a time extension to complete the
project under their contract, which lacked sufficient award value to perform the work; and
WHEREAS, this Amendment No. 1 thus increases the award amount by $121,762.16, for a total no
to exceed award amount of $6,836,114.56; and
City of Miami Page I of 2 File Id: 10-01020 (Version: 1) Printed On: 9/14/2010
City of Miami
Y �r
Legislation
Resolution
File Number: 10-01020
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
RETROACTIVELY AUTHORIZING THE FINAL CHANGE ORDER FOR
ADDITIONAL MAINTENANCE OF TRAFFIC (MOT), ASPHALT PRICE
ADJUSTMENTS, AND PERMIT FEES FOR OFF-DUTY POLICE OFFICERS DUE
TO A CITY APPROVED TIME EXTENSION OF 120 DAYS, FOR THE PROJECT
ENTITLED "FLAGAMI / WEST END STORM SEWER PUMP STATION," B-50696,
IN AN AMOUNT NOT TO EXCEED $121,762.16, INCREASING THE AWARD
VALUE FROM $6,714,352.40, TO $6,836,114.56, ALLOCATING FUNDS FOR SAID
INCREASE FROM CAPITAL IMPROVEMENT PROJECT NO. B-50696; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE
CONTRACT WITH SOUTHEASTERN ENGINEERING CONTRACTORS, INC., FOR
SAID PURPOSE.
WHEREAS, six (6) bids were received by the Office of the City Clerk on June 24, 2005, pursuant
to formal Invitation for Bids No. 04-05-080, issued on May 24, 2005, for the project entitled
"Flagami/West End Storm Water Pump Station Nos. 1,2,3 & 4, B-50696" (Flagami) and "Fairlawn
Storm Sewer Pump Station Project, Phase IIA, B-50702" (Fairlawn); and
WHEREAS, on July 28, 2005, pursuant to Resolution R-05-0462, the City Commission accepter
the bid of Southeastern Engineering Contractors, Inc., the lowest responsive and responsible bidder,
authorizing the City Manager to execute a contract, in the total not to exceed amount of $6,714,352.40,
consisting of $3,904,550.00 for Flagami, $1,973,837.40 for Fairlawn, $728,325 for Pump Package I, an
$107,640 for Pump Package 11; and
WHEREAS, additional work was deemed necessary for Flagami due to unforeseen conditions and
design errors and omissions which extended the project, such as a utility conflict with existing AT&T
fiber optic cable, installation of dewatering by-pass, price increases due to EPA regulations, and
additional ADA ramps and sidewalks; and
WHEREAS, the time required to resolve these items resulted in a final change order above the
project contingency amount, at a cost of $121,762.16; and
WHEREAS, the initial contingency covered the change orders for unforeseen conditions, design
errors and omissions, additional regulatory requirements, and other circumstances for this project; and
WHEREAS, in the interest of maintaining continuity of work and to avoid undue additional costs, it was
determined to be in the City's best interest to allow Southeastern a time extension to complete the
project under their contract, which lacked sufficient award value to perform the work; and
WHEREAS, this Amendment No. 1 thus increases the award amount by $121,762.16, for a total no
to exceed award amount of $6,836,114.56; and
City of Miami Page I of 2 File Id: 10-01020 (Version: 1) Printed On: 9/14/2010
File Number- 10-01020
WHEREAS, the new award value ensures payment for the additional MOT and police officers
required for the additional work necessary to complete the project;
WHEREAS, funds are to be allocated from Capital Improvement Project No. B-50696; and
WHEREAS, funds are contingent upon budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is. authorized {1} to execute Amendment No. 1 to the Construction
Contract with Southeastern Engineering Contractors, Inc., in substantially the attached form,
increasing the award value by a not to exceed amount of $121,762.16, for Flagami/West End Storm
Water Pump Station Nos. 1,2,3 & 4, B-50696, with funds allocated from Capital Improvement Project
No. B-50696.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1 } The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of File Id. 10-01020 (Version: 1) Printed On: 9/14/2010