HomeMy WebLinkAboutBid Waiver MemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Migoya DATE: August 3, 2010 FILE:
City Manager
SUBJECT: Waiver of Competitive Bidding
Procedures: Approval of
Amendment No. 1 to Southeastern
Engineering Contractors, Inc.
'
FROM:'+Aice N.Bravo, P'E., Director REFERENCES: Flagami / West End Storm
Capital Improvements Program Sewer Pump Stations, B-50696
ENCLOSURES:
RECOMMENDATION
In the interest of maintaining continuity of work and to avoid undue additional costs, it was
determined to be in the City's best interest to authorize a time extension of one hundred twenty (120)
days to complete the project, which had been delayed due to unforeseen conditions and design
errors and omissions, such as a utility conflict with existing AT&T fiber optic cable, installation of
dewatering by-pass, EPA requirements, and additional ADA ramps and sidewalks. The time
extension resulted in a final change order in the amount of $121,762.16, for additional Maintenance
of Traffic (MOT), asphalt price adjustments, and permit fees for off-duty police officers required for
the additional project time.
We recommend that the City Commission concur to waive the formal requirements set forth in the
Code of the City of Miami, as amended, in Section 18-85, and under Florida Statutes Section
255.0525 and 255.20, and affirm and adopt these findings, in order to increase the award value and
retroactively authorize the additional work.
BACKGROUND
Six (6) bids were received by the Office of the City Clerk on June 24, 2005, pursuant to formal
Invitation for Bids No. 04-05-080, issued on May 24, 2005, for the project entitled "Flagami/West End
Storm Water Pump Station Nos. 1,2,3 & 4, B-50696" (Flagami) and "Fairlawn Storm Sewer Pump
Station Project, Phase IIA, B-50702" (Fairlawn).
On July 28, 2005, pursuant to R-05-0462, the City Commission accepted the bid of Southeastern
Engineering Contractors, Inc., the lowest responsive and responsible bidder, authorizing the City
Manager to execute a contract, in the total not to exceed amount of $6,714,352.40, consisting of
$3,904,550.00 for Flagami, $1,973,837.40 for Fairlawn, $728,325 for Pump Package I, and $107,640
for Pump Package II.
Additional work was deemed necessary for Flagami due to unforeseen conditions and design errors
and omissions which extended the project, such as a utility conflict with existing AT&T fiber optic
cable, installation of dewatering by-pass, price increases due to EPA regulations, and additional ADA
ramps and sidewalks. The time required to resolve these items resulted in a final change order above
the project contingency amount, at a cost of $121,762.16.
This Amendment No. 1, if approved, will increase the award amount by $121,762.16, for a total not to
exceed award amount of $6,836,114.56. The new award value ensures payment for the additional
MOT and police officers required for the additional work necessary to complete the project.
Your signature below will signify your concurrence with the above recommendation and your
assimilation of these findings as your own justification for the waiver of competitive bidding
procedures and recommendation authorize execution of Amendment No. 1 to the contract with
Southeastern Engineering Contr tors, Inc. for the additional work.
Approved:
Carlos A. Migoya, My Manager
C: Kenneth Robertson, Assistant Director for Procurement and Administration
Jorge Garcia, Construction Manager