HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM U 'v
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FILE ID: /0— OI C) Law Department
�,. Matter ID No.
Date: 8/13/10 Requesting Department: CIP
Commission Meeting Date: 9/23/10 District(s) Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing payment for additional services to EAC Consulting, Inc. for the NW 3`d Avenue
Improvements Project, B-30390.
Purpose of Item:
To request approval of the attached resolution, by a four-fifths (4/5ths) affirmative vote, after an advertised public
hearing, ratifying; approving and confirming the City Manager's finding of an emergency that it is in the best interest
of the City of Miami to waive the requirements for competitive bid procedures provided in the Code of the City of
Miami, Florida, as amended in sections 18-87, 18-90 and under Florida Statutes Section 287.055; retroactively
approving additional design services already completed, not originally contemplated in the scope of work for the NW
3rd Avenue Improvements Project, B-30390, in the not to exceed amount of $13,500; allocating funds from Capital
Improvement Project No. B-30390. Resolution further authorizes the City Manager to enter into a new agreement
with the firm to cover additional required design services not yet rendered, for the completion of ongoing Omni Area
Utility Improvements Project, 13-30626, in an amount not to exceed $400,000. EAC Consulting is the Engineer of
Record for this project and continuity of operations with the same Consultant is in the City's best interest. Funds are
to be allocated from the appropriate Capital Improvement Proiect.
Background Information:
Pursuant to Resolution No. 04-0579, on October 25, 2004, the City entered into an agreement with EAC Consulting,
Inc., for the provision of Transportation and Transit Miscellaneous Services to be used citywide on an as needed basis,
for a two (2) year period with the option to renew for two (2) additional one (1) year periods. EAC Consulting was
tasked with providing all project management and engineering analysis and design services necessary for construction
of the NW 3`d Avenue Improvements Project, B-30390 (Project).
Additional design services were deemed necessary and performed for the Project, which included CRA -requested
street lighting. The agreement with EAC Consulting has expired, thus Commission approval is now necessary to
retroactively approve the additional services and subsequently issue a Purchase Order in an amount not to exceed
$13,500.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No.-
Special
o:Special Revenue Account No:
CIP Project No: B-30390
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $13,500
CIP N/A
If using or receiving capital funds
Grants 1NIA
Purch g A
Chief
\1J
Final Approvals
(SIGN AND DATE)
Budget N/A
Risk MDnagement
Dept. Director
City Manager
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Continued...
Project Manager: Hector Badia
In the interest of maintaining continuity of work and to avoid undue additional costs, it was determined to be in the City's
best interest to allow EAC Consulting to complete the additional design services necessary for the Project.
EAC Consulting was also tasked with providing design services for the Omni Area Utility hnprovements Project, B-30626.
Additional services not originally contemplated in the scope of work are now necessary for this project, which includes'
design of 1,100 ft of 8" watermain along NE 191' Street and additional reconstruction of streets, including sidewalk, curb
and gutter, and resurfacing.
The agreement with EAC Consulting has expired, thus Commission approval is now necessary to award a new agreement
to the firm for the provision of Transportation and Transit Miscellaneous Services, in an amount not to exceed $400,000, to
cover the anticipated additional services required for the completion of the Omni Area Utility Improvements Project. Funds
are to be allocated from the appropriate Capital Improvement Projects on an as needed basis.
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