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Resolution
File Number: 10-01044
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A TOTAL NOT TO EXCEED
AMOUNT OF $465,962 IN THE FORM OF ONE (1) REIMBURSEMENT GRANT
("GRANT AWARD") FROM THE CHILDREN'S TRUST TO THE CITY'S
DEPARTMENT OF PARKS AND RECREATION ("DEPARTMENT") FOR THE
HEART OF OUR PARKS SCHOOL YEAR OUT OF SCHOOL PROGRAM ("HEART
OF OUR PARKS PROGRAM"), ESTABLISHING A NEW SPECIAL REVENUE
PROJECT ENTITLED: "THE CHILDREN'S TRUST GRANT FOR PARKS
2010-2011," TO FUND THE DEPARTMENT'S HEART OF OUR PARKS PROGRAM
AT JUAN PABLO DUARTE PARK, SHENANDOAH PARK, JOSE MARTI PARK,
WEST END PARK, AND AFRICAN SQUARE PARK, AND AUTHORIZING IN-KIND
SERVICES FROM THE CITY VALUED AT NOT TO EXCEED $188,983.60
("IN-KIND SERVICES"); FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE CHILDREN'S TRUST, IN
SUBSTANTIALLY THE ATTACHED FORM ("THE CHILDREN'S TRUST
CONTRACT") AND TO EXECUTE ALL OTHER NECESSARY DOCUMENTS,
AFTER CONSULTATION WITH THE CITY ATTORNEY, TO IMPLEMENT THE
ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARD FOR SAID
PURPOSES, THUS AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS IN COMPLIANCE
WITH THE ATTACHED FORM OF THE CHILDREN'S TRUST CONTRACT, FOR
THE PERIOD COMMENCING AUGUST 1, 2010 THROUGH JULY 31, 2011, WITH
THE OPTIONS TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR
PERIODS AT THE SAME TERMS AND CONDITIONS; AUTHORIZING THE
APPROPRIATION OF THE GRANT AWARD AND THE IN-KIND SERVICES FOR
THE HEART OF OUR PARKS PROGRAM FOR THE INITIAL FISCAL YEAR
2010-2011, WITH FUTURE FISCAL YEARS' FUNDING AND IN-KIND SERVICES
SUBJECT ONLY TO BUDGETARY APPROVAL.
WHEREAS, the City of Miami's Department of Parks and Recreation ("Department") has been
awarded one (1) reimbursement grant from The Children's Trust for Out of School Programs in the
total not to exceed amount of $465,962.00 for the Heart of Our Parks School Year Out of School
Program ("Heart of Our Parks Program") commencing as of August 1, 2010 through July 31, 2011,
and the City of Miami ("City") and The Children's Trust have negotiated and The Children's Trust has
provided the form of contract, in substantially the attached form ("The Children's Trust Contract") for
said purposes; and
WHEREAS, the Heart of Our Parks Program is comprised of a cooperative effort between the
Department and three (3) not-for-profit organizations: Amigos Together For Kids, Inc., d/b/a Amigos
for Kids, Arts for Learning/Miami, Inc., and the Miami -Dade Family Learning Partnership, Inc.
(collectively, the "Service Providers"); and
City of Miami Page I of 3 File Id. 10-01044 (Version: 1) Printed. On: 9/10/2010
File Number 10-01044
WHEREAS, the goal of the Heart of Our Parks Program is to improve the overall health,
well-being and academic achievement of children and the decrease of their involvement in behaviors
that may put them at risk; and
WHEREAS, previously pursuant to Resolution No. 07-00632, adopted on November 9, 2007,
and Resolution No. 08-00957, adopted on September 11, 2008, the City of Miami Commission
authorized the execution of award packages for the Heart of Our Parks Program, including the grant
award agreements, to accept the grants; and
WHEREAS, the City of Miami has now been awarded one (1) additional grant in the not to
exceed amount of $465,962.00 ("Grant Award") from The Children's Trust for the Heart of Our Parks
Program to continue services and the City is providing in-kind services valued at the not to exceed
amount of $188,983.60 ("In -Kind Services"); and
WHEREAS, the City of Miami must execute one (1) award package including the new form of
The Children's Trust Contract, to accept the grant in order to enter into similar professional service
agreements with the Service Providers in order to comply with The Children's Trust's requirements;
and
WHEREAS, the City Manager and the Department by separate Resolution are also today
requesting for the City Commission to authorize the City Manager to negotiate and execute
Professional Service Agreements ("Agreements") in compliance with the attached form of The
Children's Trust Contract, with the Service Providers for the period of August 1, 2010 through June 11,
2011 with the options to extend or renew for up to two (2) additional similar periods for the same terms
and conditions; and
WHEREAS, the City Manager and the Department are requesting the appropriation of said
Grant Award and In -Kind Services for the Heart of Our Parks Program and for the related Agreements
with the Service Providers for the initial Fiscal Year 2010-2011, with future Fiscal Years' funding and
in-kind services subject only to budgetary approval;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted
by reference incorporated as if fully set forth in this section.
Section 2. The City Manager is authorized{1} to accept a total not to exceed amount of
$465,962 in the form of one (1) reimbursement grant ("Grant Award") from The Children's Trust to the
City's Department of Parks and Recreation ("Department") for the Heart of Our Parks School Year Out
of School Program ("Heart of Our Parks Program") at Juan Pablo Duarte Park, Shenandoah Park,
Jose Marti Park, West End Park, and African Square Park and to provide in-kind services from the
City valued at the not to exceed amount of $188,983.60.
Section 3. The following new Special Revenues Project is established and resources are
appropriated as described below:
City ofMiami Page 2 of 3 File Id: 10-01044 (Version: 1) Printed On: 9/10/2010
File Number: 10-01044
FUND TITLE: The Children's Trust Grant for Parks 2010-2011
RESOURCES: The Children's Trust
In -Kind Services from the City
$465,962.00
$188,983.60
APPROPRIATIONS: The Children's Trust Grant for Parks 2010-2011 $465,962.00
In -Kind Services from the City $188,983.60
Section 4. The City Manager is further authorized(l) to execute an agreement with The
Children's Trust, in substantially the attached form, ("The Children's Trust Contract") and to execute all
other necessary documents, after consultation with the City Attorney, to implement the acceptance of
and compliance with the Grant Award for said purposes, thus authorizing the City Manager to execute
professional services agreements in compliance with the attached Children's Trust Contract, for the
period commencing August 1, 2010 through July 31, 2011, with options to renew for up to two (2)
additional similar periods at the same terms and conditions.
Section 5. The Grant Award and the In -Kind Services are allocated for the Heart of Our Parks
Program for the initial Fiscal Year 2010-2011, with future fiscal years' funding and in-kind services
subject only to budgetary approval.
Section 6. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2)
APPROVED AS TO FORM AND CORRECTNESS
JULIE O. BRU p (�
CITY ATTORNEY
Footnotes:
(1) The herein authorization is further subjected to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2) if the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall become
effective immediately upon override of the veto by the City of Miami Commission.
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