HomeMy WebLinkAboutExhibitOfficers/Executive Committee
Maria A. Alonso
Chair
Chet J. Zerlin
Vice Chair
Dr. Josee Gregoire
Secretary
Hon. Isaac Salver
Treasurer
Isabel Afanador, Chair
Program Services
Dr, Rosa Martin, Chair
Childhood Health and
Development
Dr. Gina Cortes -Suarez, Chair
Human Resources
Hon. Barbara Jordan, At -Large
Dr. Miguel Balsera, At -Large
David Williams Jr., At -Large
The Board of Directors
Yvette Aleman
Karen Aronowitz
Donald I. Bierman
Khadijah Brydson
George M. Burgess
Alberto M. Carvalho
Jacqui Colyer
Bili Diggs
Carolyn, Donaldson
Dr. Thresia B. Gambon
Luis A. Gazitua
Benjamin F. Gilbert, Jr.
Dr. Nora Hernandez-Hendriy
Antoinette JG Hill
Dr. Silvia La Villa
Dr. Martin Karp
Pamela Ullard
Carolyn Y. Nelson-Goedert
Dr. William E, Pelham
Hon. Orlando A. Prescott
-Dr: Isaac-Pril lelten sky --
Rep. Julio Robaina
Evelio Torres
The Chiidret Trust
June 28, 2010
Carlos Migoya
City Manager
City of Miami
3500 Pan American Drive
Miami, Florida 33130
RE: Out -of -School Contract #1010-144;
Park and Recreation Department
Dear Mr, Migoya:
The Children's Trust is issuing this Service Authorization to permit City of Miami
Park and Recreation - Department to provide after-school services beginning
August 1, 2010. This service authorization will expire on September 6, 2010 .or
when the contract is executed, whichever occurs first. If we had more time we
wouldn't need Service Authorization letters, but contracts often take longer to
negotiate than we'd like, given that providers are busy operating programs and
Trust staff is performing many other duties.
The FY2010-2011 contract will be for the service period Augusf 1, 2010 to )uly
31, 2011. Please submit all documents requested by the dates established by
your Contract Manager in order to execute the contract by not later than August
6, 2010. In the unusual circumstance .that the contract is not executed by August
6, 2010, then The Children's Trust will cease payment on this contract, but will
expect that performance/seryices will continue until September 6, 201.0 during
which you agree in advance to meet with me or my designee, in order to execute
the contract. If we can't get this done, .then we mutually agree now to terminate
our business relationship on September 6, 2010, and The Children's Trust will pay
for all services properly invoiced and rendered during that period. I hope that
nothing of this sort will happen, but I am insistent that both staff and providers
know how critical it is to get annual contracts executed to avoid operating on
service authorizations.
During the period of time covered by this Service Authorization letter, City of
Miami Park and Recreation Department must comply with all requirements in the
core contract and all relevant attachments as emailed to your agency and/or
available on The Children's Trust's website (www.thechildrenstrust.org); provide
-----program activities in accordance -with -your -draft Scope of Services; and -complete
all outcome assessments and satisfaction surveys, and submit all reports and
data according to the contract requirements and due dates,
David Lawrence Jr. Additionally, commencing August 1, 2010, City of Miami Park and Recreation
Founding Chair
Department is authorized to incur allowable expenses up to the funding award of
Modesto E. Abety 5465,962.00 in accordance with the line item categories, justifications and
President & CEO calculations that are reflected in the approved preliminary budget until such time
that the contract budget has been finalized. The final negotiated contract amount
County Attomey's office --- -- ---may -be-.less -than -or .equal to .the .funding _award _referenced. Nevertheless, -:your -
Legal Counsel agency shall submit original requests for payment in the format prescribed by The
Children's Trust for services/work performed.
3150 SW "' Avenue, 8" Floor, Miami, Florida 33129 • Tel: 305-571-5700 / Fax; 305-857-9592• www.thechiidrenstrust.org
City of Miami Park and Recreation Department
Service authorization
Page 2
The request for payment is always due on or before the fifteenth (15th) day of the month
following the month in which expenditures were incurred (exclusive of legal holidays or
weekends in which case the due date is the next available business day). The Children's Trust
agrees to reimburse your agency on a monthly billing basis.
Please sign and return this Service Authorization within ten days. If you have any questions
about the contract process, please contact your Contract Manager, Patricia Leal via email at
Patricia@thechildrenstrust.org or by telephone to (305) 571-5700.
We look forward to our continued relationship with you, working on behalf of the children and
families of Miami -Dade County.
Si erely, r�
�� i
Modesto E. Abety�
President/CEO
I agree to the terms and conditions described in this Service Authorization. Sign6ture of Authorize Representative Print Name
Date
cc: Contract file
3150 SW 3r° Avenue, 8" ` Floor, Miami, Florida 33129 • Tel: 305-571-5700 / Fax: 305-857-9592• www.thechildrenstrust.org
' d .
FY 2010-2011
CONTRACT NO. 1010-144
BETWEEN THE CHILDREWSTRUST
AND CITY OF MIAMI
FOR [OOS, PP, SPP, etc.]
THIS CONTRACT (hereinafter "Contract") , between The Children's Trust whose address is 3150 S.W. 3rd
Avenue, 8th Floor, Miami, Florida 33129 and City of Miami, a Florida municipal corporation hereafter "Provider"
whose address is City Hall 3500 Pan American Drive, Miami, Florida 33133 states the conditions and covenants
for the rendering of services to children and families for The Children's Trust.
In consideration of the mutual covenants herein, The Children's Trust and Provider (sometimes hereafter referred
to as "Parties") agree as follows:
A.EFFECTIVE TERM
The effective term of this Contract shall be from August 1, 2010 through July 31, 2011, subject to funding
availability and Provider's performance.
B. TERMS OF RENEWAL, if applicable
In the sole discretion of The Children's Trust, this Contract may be renewed with the acknowledgement of
Provider. In considering the exercise of any contract renewal, and in accordance with the Request for Proposal
(RFP) and Board authorization, renewal may not exceed a term equal to the term of the initial contract for a total
maximum of three (3) terms. The Children's Trust in its sole discretion will consider, but is not limited to, the
following:
1. Provider meeting the performance requirements specified in this Contract.
2. Continued demonstrated and documented need for the services funded.
3. Program performance, fiscal performance, and compliance by Provider that is deemed satisfactory in The
Children's Trust's sole discretion.
4. The availability of funds. The Children's Trust is prohibited from creating obligations in anticipation of
budgeted revenues from one fiscal year to another without year to year extension provisions in the contract.
S. If applicable, The Children's Trust in its sole discretion will initiate re -negotiation of this Contract before the
contract term expires.
C. SCOPE OF SERVICES
1. Provider agrees to render services in accordance with the Scope of Services, Attachment A, hereafter
"Services", to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The
Children's Trust. Any modification to the Services shall not be effective until approved, in writing, by The
Children's Trust -and Provider.
2. The Services' activities and performance measures, as well as complete and accurate data and programming
information will be used in the evaluation of Provider's overall performance,
3. Provider agrees that all funding provided by The Children's Trust, pursuant to this Contract will be used
_-_- exclusively by Provider for services in and for the benefit of Miami -Dade County_ residents.
D. TOTAL FUNDING
Subject to the availability of funds, the maximum amount payable for Services rendered under this Contract shall
not exceed $465,962.000. The Parties agree that should available funding to The Children's Trust be reduced,
the amount payable under this Contract will be reduced at the sole option of The Children's Trust with a
proportionate reduction in the Services: Provider agrees to adhere tc -Other -Fiscal -Requirements, Budget and
Method of Payment outlined in Attachment B to this Contract.
City of Miami Page 1 of 29
Contract #XXX-xxxx, Resolution #2010-xx
E. FISCAL MANAGEMENT
1. Double Billing and Payments
Provider costs or earnings claimed under this Contract may not also be claimed under any other contract or grant
from The Children's Trust or, unless such claim is denied by The Children's Trust, from any other agency. Any
claim for double payment by Provider shall be a material breach of this Contract,
2. No Supplanting of Existing Public Funds
The Children's Trust funding may not be used by Provider as a substitute for existing resources or for resources
that would otherwise be available for children's services, or to replace funding previously provided by and
currently available from local and state funding sources for the same purpose. A violation of this section by
Provider shall be considered -a material breach of this Contract.
3. Capital Equipment
Capital equipment is included in the definition of "property" under Florida Statutes, Chapter 274, and Florida
Administrative Code, Section 69I-73.001, and is defined as individual items with a value of $1,000 or greater
which have a life expectancy of more than one year. Provider is to maintain proof of Property Coverage in
accordance with the insurance requirements prescribed in this Contract (see Section K. Insurance),
Capital equipment purchased with Trust funds by Provider become assets of The Children's Trust; are intended
for The Children's Trust funded programs; are owned by The Children's Trust; and must be tagged at the time of
purchase as an asset of The Children's Trust. The Children's Trust will work with Provider to tag the asset and
receive all information regarding the capita! equipment. Provider must maintain a record of any capital
equipment purchased with funds provided by The Children's Trust. When Provider is no longer funded by The
Children's Trust, the equipment will be returned to The Children's Trust unless it is fully depreciated. Ownership
of capital equipment will be transferred to Provider and removed from The Children's Trust's fixed asset system if
the capital equipment is fully depreciated and in the possession of Provider. Provider can purchase the
equipment at the depreciated cost with the approval of The Children's Trust. If capital equipment is not
purchased by Provider prior to the equipment being fully depreciated, Provider must return such capital
equipment to The Children's Trust before submission of the final invoice.
In the event that property of The Children's Trust is either damaged, lost, or stolen, while in Provider's
Possession, Provider is to perform the following: a) within five (5) business days provide written notification to
The Children's Trust contract manager that the capita[ equipment has been either damaged, lost or stolen; b)
provide a police report for lost or stolen items; or provide a written statement as to how the capital equipment
was damaged; and c) reimburse The Children's Trust for the value, as determined by The Children's Trust of the
capital equipment.
4. Assignments and Subcontracts
Provider shall not assign this Contract to another party. Provider shall not subcontract any Services under this
Contract without prior written approval of The Children's Trust. In any subcontract, Provider shall incorporate
appropriate language from this Contract into each subcontract and shall require each subcontractor providing
Services to be governed by the terms and conditions of this Contract. Provider shall submit to The Children's
Trust a copy of each subcontract to this Contract, within thirty 30,E days of its execution. All sub -contractors of
Provider must agree to be monitored by Provider and/or on behalf of The Children's Trust in the same manner as
Provider under the terms of this Contract. Provider acknowledges and agrees that The Children's Trust and any
- subcontractor--to--this -Contract-have--authority to -communicat-e-and--exchange-information--about-contract,
program, and/or fiscal issues. Provider waives any and all claims, demands, and/or legal action based upon any
-- -such communications.-_.. _._------------__ _.., _-.-__--- ---.----_ _-----._-- ---_— _ . _.. _-------...----. _--
Provider shall be responsible for all Services performed, and all expenses incurred, under this Contract, including
services provided and expenses incurred by any and all subcontractors, The Children's Trust shall not be liable
to any subcontractor for any expenses or liabilities incurred under any subcontract, and Provider shall be solely
liable under any subcontract. Subject to the limitations and sovereign immunity provisions of Florida Statutes
Section .758.28.,. -Provider shall hold harmless and defend, at_ Provider's expense, The -Children's Trust against an.y_
claims, demands or actions related to any subcontract.
The Children's Trust shall not provide funds to any subcontractor unless specifically agreed to in writing by The
Children's Trust -with -notification -to -the -Provider. All -payments-to-any-contracted-subcont-ractor-shall-be -paid
directly by Provider to the subcontractor. The Children's Trust reserves the right to require verification from
Provider and/or subcontractor of payment due for satisfactory work performed by the subcontractor.
City of Miami Page 2 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Provider and any Subcontractor must be currently qualified to do business in the State of Florida at the time that
a subcontractor agreement is entered into and Services are rendered.
5. Religious Purposes
Providers and/or their faith -based community partners shall not use any funds provided under this Contract to
support any inherently religious activities, including but not limited to, any religious instruction, worship,
prose Iytization, publicity or marketing materials. Any such use by Provider shall be a material breach of this
Contract.
6. Lobbying
Provider shall not use any funds provided under this Contract or any other funds provided by The Children's Trust
for lobbying any federal, state or local government or legislators. Any such use by Provider shall be a material
breach of this Contract.
7.. Adverse Action or Proceeding
Provider shall not use any funds under this Contract, or any other funds provided by The Children's Trust, for any
legal fees, or for any action or proceeding against The Children's Trust, its agents, employees or officials. Any
such use by Provider shall be a material breach of this Contract.
F. INDEMNIFICATION BY PROVIDER
Government Entity
Subject to the 4imitations and sovereign immunity provisions of Florida Statute, Sec. 768.28, Provider shall
indemnify and hold harmless The Children's Trust and its officers, employees, agents and instrumentalities from
any and all liability, losses or damages, including attorneys' fees and costs of defense, which its officers,
employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Contract by
Provider or its employees, agents, servants, partners, principals or subcontractors.
Subject to the limitations and sovereign immunity provisions of Florida Statutes, Sec. 768.28, Provider shall pay
all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of The Children's Trust, where applicable, including appellate proceedings, and shall
pay all costs, judgments, and reasonable attorney's fees which may issue thereon.
The provisions of this section on indemnification shall survive the expiration or termination of this Contract,
G. COPYRIGHTS AND RIGHT TO DATA/MATERIALS
Where activities supported by this Contract produce original writing, data, sound recordings, pictorial
reproductions, drawings or other graphic representations and works of similar nature, The Children's Trust has a
license to reasonably use, duplicate and disclose such materials in whole or in part in a manner consistent with
the purposes and terms of this Contract, and to have others acting on behalf of The Children's Trust to do so,
provided that such use does not compromise the validity of any copyright, trademark or patent. If the
data/materials so developed are subject to copyright, trademark or patent, legal title and every right, interest,
claim or demand of any kind in and to any patent, trademark or copyright, or application for the same, will vest
in Provider or with any applicable third party who has licensed or otherwise permitted Provider to use the same.
Provider agrees to allow The Children's Trust and others acting on behalf of The Children's Trust to have
reasonable use of -the same -consistent -with -the purposes and -terms -of -this -Contract,, at -no -cost -to -The -Children's
Trust, provided that such use does not compromise the validity of such copyright, trademark or patent.
H. OWNERSHIP AND LICENSING OF INTELLECTUAL PROPERTY
This Contract is subject to the provisions, limitations and exceptions of Chapter 119, Florida Statutes, regarding
public records. Accordingly to the extent permitted by Chapter 119, Florida Statutes, Provider retains sole
ownership of intellectual property developed under this Contract. Provider is responsible for payment of required
-- - licensing -fees -if -intellectual -property -owned -by-other parties-isincor_porated-by -P. vider_into_theservices required ______ _
under this Contract. Such licensing should be in the exclusive name of Provider. Payment for any licensing fees
or costs arising from the use of others' intellectual property shall be at the sole expense of Provider.
As appl cab]e forTheiZhifdren s—frust undtrTla-'"Stat:-Section-7&S.28,-and-to-the-exte-nt-p-ermitte-by-and-within
the limitations of Fla. Stat. Section 768.28, the Parties shall indemnify and hold each other harmless from liability
of any nature or kind, including costs and expenses for or on account of third party allegations that use of any
City of Miami Page 3 of 29
Contract #XXX-xxxx, Resolution #2010-xx
intellectual property owned by the third party and provided, manufactured or used by the indemnifying Party in
the performance of this Contract violates the intellectual property rights of that third party.
I. BREACH OF CONTRACT AND REMEDIES
1. Breach
A materia; breach by Provider shall have occurred under this Contract if Provider through action or omission
causes any of the following:
a. Fails to comply with Background Screening, as required under this Contract.
b. Fails to provide the Services outlined in the Scope of Services (Attachment A) within the effective term of
this Contract;
C. Fails to correct an imminent safety concern or take acceptable corrective action;
d. Ineffectively or improperly uses The Children's Trust funds allocated under this Contract;
e. Does not furnish and maintain the certificates of insurance or self insurance required by this Contract or
as determined by The Children's Trust;
f. Does not meet or satisfy the conditions of award required by this Contract within a specified reasonable
time;
g. Fails to submit or submits incorrect or incomplete proof of expenditures to support disbursement
requests or advance funding disbursements, or fails to submit or submits incomplete or incorrect detailed
reports of requests for payment, expenditures or final expenditure reports within a specified reasonable
time;
h. Does not submit or submits incomplete or incorrect required reports pursuant to the Scope of Services in
this Contract;
i. Refuses to allow The Children's Trust access to records or refuses to allow The Children's Trust to
monitor, evaluate and review Provider's program, including required client data within a specified
reasonable time,
j. Fails to comply with child abuse and incident reporting requirements;
k. Attempts to meet its obligations under this Contract through fraud, misrepresentation or material
misstatement;
1. Fails to correct deficiencies found during a monitoring, evaluation or review within a specified reasonable
time;
M. Fails to meet the terms and conditions of any obligation or repayment schedule to The Children's Trust or
any of its agencies within a specified reasonable time;
n. Fails to maintain the confidentiality of client files, pursuant to Florida and federal laws;
o. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants, contracts and
stipulations in this Contract within a specified reasonable time;
Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver of any other breach and
shall not be construed to be a modification of the terms of this Contract. Any such waiver by The Children's Trust
shall be provided in writing to Provider.
2. Remedies
If Provider fails to cure any breach within thirty (30) days after receiving written notice from The Children's Trust
identifying the breach, The Children's Trust may pursue any or all of the following remedies:
—a.--The-Children's Trust -nay `at-its—sole discretion, enter into-written—performance--improvement—plan--with---
Provider to cure any breach of this Contract as may be permissible under state or federal law. (Attachment
--i-�--F-rfappticable):--A-ny-such-remedialplanshall be an addition to -this -Contract -and -shall -not affect -or render ----
void or voidable any other provision contained in this Contract, costs, or any judgments entered by a court of
appropriate jurisdiction.
b. The Children's Trust may suspend payment in whole or in part under this Contract by providing written notice
of suspension to Provider of such suspension and specifying the effective date of suspension, at least five (5)
------ --- -business-days before the effective -date of suspension. .On. the -effective.date..of.SUspsnsiD.n-P-rovirler_may.-(but
shall not be obligated to) continue to perform the Services in this Contract, but Provider shall promptly cease
using The Children's Trust's logo and any other reference to The Children's Trust in connection with such
Services. All payments to Provider as of the date of suspension shall cease, except that The Children's Trust
dial] continue -to review-arid-pay-Vefifiable requests-for"payment-for-Services-tha-t-were-pErformeti�nd/or-for
deliverables that were substantially completed at the sole discretion of The Children's Trust, prior to the
effective date of such suspension. If payments are suspended, The Children's Trust must specify in writing
the actions that must be taken by Provider as condition(s) precedent to resumption of any payments and
City of Miami Page 4 of 29
Contract #XXX-xxxx, Resolution #2o10-xx
shall specify a reasonable date for Provider's compliance. The Children's Trust may also suspend any
payments in whole or in part under any other contracts entered into between The Children's Trust and
Provider by providing separate written notice to Provider of each such suspension and specifying the effective
date of suspension, which must be at least five (5) business days before the effective date of such
suspension, in any event The Children's Trust shall continue to review and pay verifiable requests for
payment as provided for in such other contracts for services that were performed and/or for deliverables that
were substantially completed at the sole discretion of The Children's Trust prior to the effective date of such
suspension. Provider shall be responsible for reasonable direct and indirect costs of The Children's Trust
associated with such suspension including reasonable attorney's fees.
The Children's Trust may terminate this Contract by giving written notice to Provider of such termination and
specifying the date of termination at least five (5)business days before the effective date of termination. In
the event of such termination, The Children's Trust may .(,a) request Provider to deliver to The Children's
Trust clear and legible copies of all finished or unfinished documents, studies, surveys, reports prepared and
secured by Provider with Trust funds under this Contract subject to the rights of Provider as provided for in
Paragraphs G and H above; (b) seek reimbursement of any Trust funds which have been improperly paid to
Provider under this Contract; (c) terminate further payment of Trust funds to Provider under this Contract,
except that The Children's Trust shall continue to review and pay verifiable requests for payment for services
that were performed and/or deliverables that were substantially completed at the sole discretion of The
Children's Trust prior to the effective date of such termination; and/or (d) terminate or cancel, without cause,
any other contracts entered into between The Children's Trust and Provider by providing separate written
notice to Provider of each such termination and specifying the effective date of termination, which much be
at least five (5) business days before the effective date of termination, in which event The Children's Trust
shall continue to review and pay verifiable requests for payment as provided for in such other contracts for
services that were performed and/or for deliverables that were substantially completed at the sole discretion
of The Children's Trust prior to the effective date of such termination. Provider shall be responsible for
reasonable direct and indirect costs associated with such termination, including reasonable attorney's fees.
d. The Children's Trust may seek enforcement of this Contract against Provider including but not limited to filing
an action with a court of appropriate jurisdiction. Provider shall be responsible for reasonable direct and
indirect costs associated with such enforcement against Provider, including reasonable attorney's fees, costs,
and any judgments entered by a court of appropriate jurisdiction, including reasonable direct and indirect
costs and reasonable attorneys' fees through conclusion of all appellate proceedings, and including any final
settlement or judgment.
e. The provisions of this Paragraph I shall survive the expiration or termination of this Contract.
3. TERMINATION BY EITHER PARTY
The parties agree that this Contract may be terminated by either party by written notice to the other party of
intent to terminate at least thirty (30) calendar days prior to the effective date of such termination.
K. INSURANCE REQUIREMENTS
Provider shall have Provider's insurance agent(s) provide to The Children's Trust within 30 days of contract
execution, Certificates of Insurance or, if applicable, a letter of self-insurance indicating coverage applicable to a
Florida municipal corporation required under this section or as determined by The Children's Trust, except as
----Tequiredb`y Fl&eiaa law -for "government entities. Provider must -comply -with -this requirement; failure -to comply— -----
is a material breach of this Contract.
The Children's Trust shall be named as an additional insured as their interest may appear on all applicable
policies, and all applicable policies shall be maintained in full force and effect for the term of this Contract. The
Children's Trust will not disburse any funds until The Children's Trust is provided with the necessary Certificates
of Insurance or letter of self-insurance and The Children's Trust has approved such documents.
Provider shall require its sub -contractors to carry insurance coverage (s) as outlined below:
-L W9rkers. Com.pensation.Jnsurance._covering all_ employees_of the sub -contractor, or a valid State of Florida
exemption on file with the Department of Labor, as required by Florida Statutes, Chapter 440. In the event
that the Provider is no longer exempt from obtaining Worker's Compensation insurance, the Provider must
notify The Children's Trust and the City of Miami, and provide the necessary certificate of insurance or other
City of Miami ' Page 5 of 29
Contract #XXX-xxxx, Resolution #2010-xx
evidence of coverage upon the termination of the exemption, as applicable. The employer's liability portion
will be $500,DDD/$5D0,000/$500,000 as a minimum.
2. Commercial General Liability with limits of at least $500,000 per occurrence, $1,000,000 policy aggregate
with a maximum deductible of $1,000 per occurrence. The policy must include coverage for premises and
operations liability, contingent and contractual exposures, products and completed operations, personal and
advertising liability and sexual abuse and molestation, if applicable. The Children's Trust and the City of
Miami must be designated and shown on the certificate of insurance as an "Additional Insured as Their
Interest May Appear" with respects to this coverage.
3. Automobile liability coverage for all owned, hired, non owned and leased vehicles of Provider, and any
transportation companies hired for transporting program participants. The amount of coverage is
$1,000,000 combined single limit per accident for bodily injury and .property damage. The Children's Trust
and City of Miami must be designated and shown as an "Additional Insured as Their Interest May Appear"
with respects to this coverage. Coverage can be purchased as non -owned without hired auto coverage when
the cost is prohibitive for hired automobile coverage such as the case with the Florida Automobile Joint
Underwriting Association; but rental cars cannot be used in the course of Provider's regular operations.
Rental cars may be used for travel to attend conferences outside the tri -county area. Transportation
companies used by the Provider for the funded program must list The Children's Trust as a certificate holder
and as an additional insured.
4. If applicable for Services under this Contract, Special Events Coverage, as determined by The Children's
Trust. The liability coverage will be the same as the coverage and limits required for commercial general
liability and The Children's Trust and City of Miami must be designated and shown as "Additional Insured as
Their Interest May Appear." Special Events policies are for short term functions and not meant to replace
annual liability policies. The coverage is for the day. or days of the event and must provide coverage the day
prior and the day following the event.
5. If applicable for Services under this Contract, Professional Liability insurance, as determined by The
Children's Trust, with coverage amounts determined by The Children's Trust but not less than $250,000 per
claim and in the policy aggregate. Defense costs may be inside the limits of liability and the policy can be
written on claims made form. The Children's Trust and the City of Miami should be listed as certificate
holder, but are not required to be named as an Additional Insured. Professional Liability insurance is
generally required when the scope of services uses professional services that require certification or
license(s) to provide direct services to program participants.
7. Proof of Property Coverage is required when Provider has capital equipment owned by The Children's
Trust, or the City of Miami, and said capital equipment is under the care custody and control of Provider. The
Children's Trust and City of Miami must be shown on the evidence of property coverage as a Loss Payee, as
applicable. Property coverage shall survive the expiration or termination of this Contract until such time the
ownership of the capital equipment is transferred to Provider or such capital equipment is returned to The
Children's Trust.
Certificate Holder
Certificate holder must read:
The Children's Trust
3150 SW 3rd Avenue, 8t" Floor
- - -Miami, Florida 33129--_____1__._____.___
Classification and Rating—
All
ating- AII insurance policies required above shall be issued by companies authorized to do business under the laws of
the State of Florida, with the following qualifications:
The company must be rated no less than "A-" as to management, and no less than "Class V"
as the financial strength, by the latest edition of Best's Insurance Guide, published by A.M.
- - -
----------Best -Company, Oldw.ick, -New Jersey, -or .its .equivalent, subject -to -the-reasonable .approval Df
The Children's Trust.
Provider and or Provider's insurance agent, as applicable, shall notify The Children's Trust and City of in writing,
ofi any can(fell atioii—or material changes in -insurance -coverage in-accordance-to-poli-cy—provisi-ons--Provitler-shail
be responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust
for the duration of this Contract.
City of Miami Page 6 of 29
Contract #XXX-xxxx, Resolution #2010-xx
In the event of any change in Provider's Scope of Services, Attachment A, The Children's Trust may increase,
waive or modify, in writing any of the foregoing insurance requirements. Any request by a Provider to decrease,
waive or modify any of the foregoing insurance requirements shall be approved, in writing, by The Children's
Trust prior to any such decrease, waiver or modification.
In the event that an insurance policy or coverage(s), as applicable, is canceled during the effective period of this
Contract, The Children's Trust shall withhold all payments from Provider until a new Certificate of Insurance or
other evidence of coverage(s) required under this section is submitted and approved by The Children's Trust.
The new insurance policy or other evidence of coverage(s) shall cover the time period commencing from the date
of cancellation of the prior insurance policy or other evidence of prior coverage(s).
The Children's Trust may require Provider to furnish additional and different insurance coverage, or both, as may
be .required .from .time .to time under applicable federal or state laws or The Children's Trust requirements.
Provision of insurance or other evidence of coverage(s) by Provider, in no instance, shall be deemed to be a
release, limitation, or waiver of any claim, cause of action or assessment that The Children's Trust may have
against Provider for any liability of any nature related to performance by Provider under this Contract or
otherwise.
All insurance required hereunder may be maintained by Provider pursuant to a master or blanket policy or
policies of insurance.
L. PROOF OF TAX STATUS
Provider is required to keep on file the foilowing documentation for review by The Children's Trust.
■ If required as applicable to Provider, the Internal Revenue Service (I.R.S.) tax status
determination letter;
■ The most recent (two years) I.R.S. form 990 or applicable tax return filing within six (6)
months after Provider's fiscal year end or other appropriate filing period permitted by law;
• If required by applicable law to be filed by Provider, IRS 941 - quarterly federal tax return reports
within thirty-five (35) calendar days after the quarter ends and if applicable, state and federal
unemployment tax filings and if the 941 and unemployment tax filings reflects a tax liability, proof of
payment must be submitted within sixty (60) calendar days after the quarter ends.
M. NOTICES
Written notices pursuant to this Contract shall be sent to the addresses for each Party appearing on the first page
of this Contract. Notices to The Children's Trust shall be marked to the attention of its President/CEO. Notices to
Provider shall be marked to the attention of the City Manager. It is each Party's responsibility to advise the other
Party in writing of any changes in responsible personnel for accepting Notices under this Contract; mailing
address, and/or telephone number.
N. AUTONOMY
The Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no affiliation between,
the contracting parties. Provider is only a recipient of funding support and is not an employee, agent or
instrumentality of The Children's Trust, and Provider's agents and employees are not agents or employees of The
Children's Trust.
O. RECORDS, REPORTS, AUDITS AND MONITORING
The provisions -of this section shall survive the expiration or termination of this Contract, consistent with Florida
laws.
1. Accounting records
Provider shall keep accounting records which conform to generally accepted accounting principles. All such
records will be retained by Provider for not less than five (5) years beyond the last date that all applicable terms
------ -of-this-Contract have been _com.plied -with.-and.final-payment_has_been__received and ap.pro.priate audits have -.been___..__
submitted to and accepted by the appropriate entity. However, if any audit, claim, litigation, negotiation or other
action involving Provider under this Contract or modification hereto has commenced before the expiration of the
retention period, the records regarding Provider shall be retained until completion of the action and resolution of
aI-it§oes w-hick-arise-froM-it-or-uritil-the'end of -the -regular -retention -period; whichevErislater.
City of Miami Page 7 of 29
Contract #XXX-xxxx, Resolution #2010-xx
2. Financial audit and program specific audit
Within 180 days of the close of its fiscal year, Provider agrees to submit to The Children's Trust an Annual
Financial Audit, performed by an independent certified audit firm that is registered to do business with the Florida
State Department of Business Regulation, of all its corporate activities and any accompanying management
letter(s) or report(s) on other matters related to internal control, for each year during which this Contract
remains in force and until ail funds expended from this Contract have been audited. If no management letter or
report or other matters related to Provider's internal control is prepared by the independent audit firm, Provider
must confirm in writing to The Children's Trust that no such report was submitted to Provider. This audit shall be
conducted in accordance with auditing standards generally accepted in the United States of America and
standards contained in the Government Auditing Standards issued by the Comptroller General of the United
States.
Providers that are required to have a single audit conducted under OMB Circular A-133, Audit of States, Local
Government and Non -Profit Organizations or the Florida Single Audit Act, Florida Statutes 215.97 agree to submit
the schedule of expenditures pertaining to awards, summary schedule of prior audit findings, applicable auditor's
reports and the corrective action plan. In the event that the independent auditor does not disclose audit findings,
Provider shall submit written notification to The Children's Trust that an audit of Provider was conducted in
accordance with applicable laws and regulations and that the findings and questioned costs disclosed no audit
findings related to this Contract; and, that the summary schedule of prior audit findings did not report on the
status of any audit findings relating to awards that The Children's Trust provided.
Within 180 days of the close of its fiscal year, a Provider who is contracted for a combined total of $300,000 or
more from The Children's Trust from this or any other The Children's Trust contract(s), related to the fiscal year
under audit, Provider agrees to have a program -specific audit relating to The Children's Trust contract(s), in
addition to the annual financial audit. This program -specific audit is to encompass an audit of The Children's
Trust contract(s) as specified in Attachment D: Program Specific Audit Requirements.
A provider that does not meet the program -specific audit threshold requirement will be exempt from the
program -specific audit requirement in the fiscal year that the audit threshold is not met.
Audit extensions may be granted in writing by The Children's Trust after proper approval has been obtained from
The Children's Trust's Finance Department, upon receipt in writing of such request with appropriate justification
by Provider. A copy of the engagement letter, along with the audit completion date and any concerns from the
auditing firm in relation to the audit, must accompany the request. Approved extension requests allow for the
continuation of payment until such time that the extension expires.
The financial audit and other financial information will be used in the evaluation of Provider's performance and
Provider's overall fiscal health.
3. Access to records
Provider shall provide access to all records including subcontractor(s) which relate to this Contract at its place of
business during regular business hours. Provider agrees to provide such assistance as may be necessary to
facilitate their review or audit by The Children's Trust to insure compliance with applicable accounting, financial,
and programmatic standards. This would include access by The Children's Trust or its designee, to Provider's
independent auditor's working papers for complying with federal, state and local requirements. The Children's
Trust reserves the right to require Provider to submit to an audit by an auditor of The Children's Trust's choosing
at The Children's Trust's expense.
-4.-_Monitoring -- ----- _ _
Provider agrees to permit The Children's Trust personnel or contracted agents to perform random scheduled
and/or unscheduled monitorings, reviews, and evaluations of the program which is the subject of this Contract,
including any subcontracts under this Contract, using The Children's Trust approved monitoring tools. The
Children's Trust or contracted agents shall monitor both fiscal/administrative and programmatic compliance with
all the terms and conditions of the Contract. Provider shall permit The Children's Trust or contracted agents to
conduct site visits, client interviews, client assessment surveys, fiscal/administrative review and other techniques
deemed reasonably necessary in The Children's Trust's sole discretion to fulfill the monitoring function. A report
.of.monitoring findings will be delivered. to_Pro_ vides and Provider_ will rectify all deficiencies cited within the period
of time specified in the report. i
5. Client Records
Pursuant—to--H-orida--Statute 11-9.07 (-5),—The—Children's Tr-ust—eolfects the—social--secur4ty—numbers—of—child
participants of funded programs and services for the following purposes: (a) to research, track and measure the
impact of The Children's Trust funded programs and services in an effort to maintain and improve such programs
and services for the future (individual identifying information will not be disclosed); (b) to identify and match
City of Miami Page 8 of 29
Contract #XXX-xxxx, Resolution #2010-xx
individuals and data within and among various systems and other agencies for research purposes, The Children's
Trust does not collect social security numbers for adult participants.
Provider shall -maintain a -separate file for -each child/familyserved. This file shall include all pertinent information
regarding program enrollment and participation. At a minimum, the file will contain enrollment information
(including parent registration consents and child demographics), service plans (as applicable), outcome measures
(as set forth in Attachment A), and notes documenting referrals, special needs, or incident reports. These files
shall be subject to the monitoring/review and inspection requirements under this Contract, subject to applicable
confidentiality requirements. All such records will be retained by Provider for not less than five (5) calendar
years after the participant is no longer enrolled. Provider agrees to comply with all applicable state and federal
laws on privacy and confidentiality.
6. Internal Documentation/Records Retention
Provider agrees to maintain and provide for inspection to The Children's Trust, during regular business hours the
following as may be applicable, subject to applicable confidentiality requirements: (1) personnel files of
employees which include hiring records, background screening affidavits, job descriptions, verification of
education, and evaluation procedures; (2) authorized time sheets, records, and attendance sheets to document
the staff time billed to provide Services pursuant to this Contract; (13) daily activity logs and monthly calendars of
the provision of Services pursuant to this Contract; (4) training modules; (5) pre and post session
questionnaires; (6) all participant attendance records; (7) participant consent and information release forms; (S)
agency policies and procedures; and (9) such other information related to Service provision as described in
Attachment A and as required by this Contract; all upon request by The Children's Trust. Provider shall retain all
records for not less than five (5) years beyond the last date that all applicable terms of this Contract have been
complied with and final payment has been received, and appropriate audits have been submitted to and accepted
by the appropriate entity.
7. Confidentiality
Provider and The Children's Trust understand that during the course of performing the Services hereunder, each
party may have access to certain confidential and proprietary information and materials of the other party in
order to further performance of the Services. The Parties shall protect confidential information and comply with
applicable federal and state laws on confidentiality to prevent unauthorized use, dissemination or publication of
confidential information as each party uses to protect its own confidential information in a like manner. The
Parties shall not disclose the confidential information to any third party (except that such information may be
disclosed to such Party's attorneys), or to any employee of such Party who does not have a need to know such
information, which need is related to performance of a responsibility hereunder. However, this Contract imposes
no obligation upon the Parties with respect to confidential information which (a) was lawfully known to the
receiving party before receipt from the other, (b)is or becomes a matter of public knowledge through no fault of
the receiving party, (c) is rightfully received by the receiving party from a third party without restriction on
disclosure, (d) is independently developed by or for that party, (e) is disclosed under operation of law, (f) is
disclosed by the receiving party with the other party's prior written approval or (g) is subject to Chapter 119 of
the Florida Statutes or is otherwise required to be disclosed by law._ The confidentiality provision of this Contract
shall remain in full force and effect after the termination of this Contract. Provider shall specifically require all
sub -contractors to comply with this paragraph.
S. Security Obligation
Provider shall maintain an appropriate level of data security for the information Provider is collecting or using in
the performance of this Contract. This includes, but is not limited to, approving and tracking all Provider
-employees-who -request -system-or information access and -ensuring -that user acc-ess-has been -removed from all
terminated employees of Provider.
9. Withholding of payment
At the sole discretion of The Children's Trust, payment may be withheld from Provider for non-compliance by
Provider of Provider's compliance with contractual terms. The Children's Trust will provide payment upon
satisfactory compliance by Provider of the contractual terms for which Provider is responsible as solely
-_--.-,.-_determined_-by_-Ibe_-Cbild.rensTJust. The_ Children's_Trust, it its_sole discretion,_ may__ determine_ to withhold
payments to Provider for any particular subcontractor for such subcontractor's non-compliance with contractual
terms.
-P.7-MODIFICATIONS
Any alterations, variations, modifications, extensions or waivers of provisions of this Contract including but not
limited to amount payable and effective term shall only be valid when they have been reduced to writing, duly
City of Miami Page 9 of 29
Contract #XXX-xxxx, Resolution #2010-xx
approved and signed by both Parties. Pursuant to City Commission Resolution No. adopted
2010, the City Manager is Provider's authorized representative for approving and executing
alterations, variations, modifications, extensions or waivers of the provisions of this Contract including but not
limited to amount payable and effective term.
Q. GOVERNING LAW & VENUE
This Contract shall be interpreted and construed in accordance with and governed by the taws of the State of
Florida without regard to its conflicts of laws provisions. Any controversies or legal problems arising out of the
terms of this Contract and any action involving the enforcement or interpretation of any rights hereunder shall be
submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit, in and for, Miami -Dade County,
Florida.
R. BACKGROUND SCREENING
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes, as
applicable, employees, volunteers and subcontracted personnel who work in direct contact with children or who
come into direct contact with children must complete a satisfactory Level 2 background screening. Level 2
Background screenings must be completed through the Florida Department of Law Enforcement (FDLE), VECHS
(Volunteer & Employee Criminal History System) Program. Satisfactory background screening documentation will
be accepted for those agencies that already conduct business with either the Department of Children and
Families (DCF) or the Department of Juvenile Justice (DJJ) or the Miami Dade County Public School System
(MDCPS). A clearance letter from MDCPS Office of Employment Standards indicating the person has successfully
completed a Level 2 screening will be accepted.
If background screenings are completed with VECHS, then Provider shall complete an Attachment E: "Affidavit
for Level 2 Background Screenings" each for contract term. The Affidavit will cover employees, volunteers, or
subcontractors performing services under this contract who are required to complete a Level 2 background
screening as defined in this section. . Provider shall keep Attachment E: "Affidavit for Level 2 Background
Screenings" in Provider's personnel, volunteers, and/or sub -contractors files.
An Attestation or Affidavit of Good Moral Character, as applicable, must be completed annually for each
employee, volunteer, and subcontracted personnel who work in direct contact with children. Provider shall re-
screen each employee, volunteer and/or subcontractor every five years.
S. CHILDREN WITH DISABILITIES AND THEIR FAMILIES
Provider understands that The Children's Trust expects Provider to meet the federal standards under the
Americans with Disabilities Act. By policy of The Children's Trust, providers must also implement reasonable
programmatic accommodations to include children with disabilities and their families, whenever possible.
Notwithstanding anything to the contrary, Provider shall not be required to make any alteration to any public
school building or other building or structure which is not owned by Provider.
T. REGULATORY COMPLIANCE
1. Non-discrimination and Civil Rights
- ----- -Provider-shall -not discriminate against an -employee, -volunteer,-or client of Provider -on the basis of -race, -color,-_
gender, pregnancy, marital status, familial status, sexual orientation, religion, ancestry, national origin, disability,
or age, except that programs may target services for specific target groups as may be defined in the competitive
solicitation.
Provider shall demonstrate that it has standards, policies, and practices necessary to render services in a manner
that-r-espEcts-:the`,varth-mf-th-e-dndivJdual-7anrJ 7protects 3nd77DresEr_ves-th-ezlignity_-of-people_at-diverse--cultures--
classes, races, religions, sexual orientations, and ethnic backgrounds.
Provider agrees to abide by Chapter 11A of the Code of Miami -Dade County ("County Code"), as amended, which
— prb-hihits discrimination -in employment -housing andpublic-accomm-o-datio-ns; Title-VII-of-the-C-ivil-Rights-A-ct-of
1968, as amended, which prohibits discrimination in employment and public accommodation; the Age
Discrimination Act of 1975, 42 U.S.C. Section 6101, as amended, which prohibits discrimination in employment
because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits
City of Miami Page 10 of 29
Contract #XXX-xxxx, Resolution #2010-xx
discrimination on the basis of disability; and the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which
prohibits discrimination in employment and public accommodations because of disability.
It is -expressly understood that upon receipt of evidence of discrimination under any of these laws, The Children's
Trust shall have the right to terminate all or any portion of this Contract. If Provider or any owner, subsidiary, or
other firm affiliated with or related to Provider, is found by the responsible enforcement agency or the courts to
be in violation of these laws, said violation will be a material breach of this Contract and The Children's Trust will
conduct no further business with Provider.
2. Public Entities Crime Act
Provider will not violate the Public Entities Crimes Act (Section 257.133, Florida Statutes), which essentially
provides that a person or affiliate who is a Provider, consultant or other provider and who has been placed on the
convicted vendor list following a conviction for a Public Entity Crime may not submit a bid on a contract to
provide any goods or services to The Children's Trust, may not submit a bid on a contract with The Children's
Trust for the construction or repair of a public building or public work, may not submit bids on leases of real
property to The Children's Trust, may not be awarded or perform work as a Provider supplier, sub Provider, or
consultant under a contract with The Children's Trust, and may not transact any business with The Children's
Trust in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two
purchases for a period of thirty -sir. (36) months from the date of being placed on the convicted vendor list.
Violation of this section shall result in cancellation of this Contract and recovery of ail monies paid hereto, and
may result in debarment from The Children's Trust's competitive procurement activities.
3. Conflict of Interest
Provider represents that the execution of this Contract does not violate Miami Dade County's Conflict of Interest
and Code of Ethics Ordinance, www.miamidade.gov/ethics/library/Ethics-Brochure-2005.pdf and Florida Statutes
§112 as amended, which are incorporated herein by reference as if fully set forth herein. Provider agrees to abide
by and be governed by these conflict of interest provisions throughout the course of this Contract and in
connection with its obligations hereunder.
4. Compliance with Sarbanes-oxley Act of 2002
Provider shall comply with the following provisions of the Sar -banes -Oxley Act of 2002:
• Provider agrees not to alter, cover up, falsify, or destroy any document that may be relevant to an
official investigation.
• Provider agrees not to punish whistleblowers or retaliate against any employee who reports
suspected cases of fraud or abuse.
S. Licensing
Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and effect during the term of
this Contract any and all applicable licenses, certifications, approvals, insurances, permits and accreditations,
required by the State of Florida, Miami -Dade County, relevant to municipalities, The Children's Trust or the
federal government. Provider must be qualified and registered to do business in the State of Florida both prior to
and during the contract term with The Children's Trust.
6. Incident Reporting
An incident is defined as any actual or alleged event or situation that creates a significant risk of substantial or
serious harm to the physical or mental health, safety or well being of a child participating in the program.
Reportable incidents include, but are not limited to, allegations of abuse, neglect or exploitation of a child, injury
of participant, -missing child_oT-abandoned child, loss of -property -use for the program, -or destruction -of property - —
used in the program.
Provider shall immediately report knowledge or reasonable suspicion of abuse, neglect, or abandonment of a
child, aged person, or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (1-
800 -96 -ABUSE). As required by Chapters 39 and 415, Florida Statutes, this is binding upon both Provider and its
employees.
_.__`_.Provider hall_notify--The:Childr-en'z-T_rAsts-montract.manag-er_--of_:Bnyjnrident-as_defined=within rthree_(3)-business-
days after Provider is informed of such incident. Provider shall provide written notification of the incident
together with a copy of the incident report. The report must contain the following:
1)--Name-of repoTter-(persor-giving-the-notice) —
(2) Name and address of victim and guardian
(3) Phone number where the reporter can be contacted
(4) Date, time, and location of incident
City of Miami Page 11 of 29
Contract #XXX-xxxx, Resolution #2010-xx
(5) Complete description of incident and injuries, if any
Police report and actions taken shall be submitted to The Children's Trust within fifteen (15) days business of the
incident. Provider shall provide written notification to The Children's Trust, -within seven (7) business days, of
any legal action which is filed as a result of such alleged incident.
7. Sexual Harassment
Provider shall complete an incident report in the event a program participant, client or employee makes an
allegation of sexual harassment, sexual misconduct or sexual assault by a Provider employee, volunteer or
anyone arising out of the performance of this Contract and Provider has knowledge thereof. Provider shall
provide written notification to The Children's Trust within three (3) business days after Provider is informed of
such an allegation. Provider shall provide written notification to The Children's Trust, within seven (7) business
.days, Df any legal action which is filed as a result of such an alleged incident.
E. Proof of Policies
Provider and subcontractor, as applicable, shall keep or. file copies of its and their respective policies including
but not limited to confidentiality, incident reporting, sexual harassment, non-discrimination, equal opportunity
and/or affirmative action, Americans with Disabilities Act, and drug-free workplace.
U. CONSENT
Provider must obtain parental/legal guardian consent for all minor participants to participate and/or for adult
participants in the program for services; and to share information with The Children's Trust for monitoring and
evaluation purposes.
Provider will ask participants to sign a voluntary Consent to Photograph form. The form is available in English,
Spanish, and Creole and can be downloaded from www.thechildrenstrust.org. The signed consent form for
photography will be maintained at the program site, with a copy filed in the participant's record. The consent
shall be part of the participants' registration form, and signed by parent/guardian before services commence or
assessments are administered. Any refusal of consent must be properly documented and signed by the parent or
legal guardian on the consent form.
V. PROGRAMMATIC DATA REPORTING
Demographic and service information on program participants will be provided to The Children's Trust as part of
The Children's Trust's research mission. Provider agrees to comply and participate in any data collection
reporting, including participant data as required by The Children's Trust and described in Attachment C to this
Contract, Programmatic Data and Reporting Requirements, subject to confidentiality requirements. In addition,
Provider agrees to furnish The Children's Trust with complete and accurate reports in the timeframe and format
to be reasonably specified by The Children's Trust, and as described in Attachment C.
Provider must participate and provide agency (agency profile) and site(s) information to Switchboard of Miami 2-
1-1, The Children's Trust 24 hour helpline, as applicable and as defined in Attachment C: Programmatic Data
Reporting Requirements.
W. PUBLICITY
Provider agrees that activities, -services and events funded by -this Contract -shall -recogniz-e The -Children's Trust
as a funding source. Provider shall ensure that all publicity, public relations, advertisements and signs within its
control recognize The Children's Trust for the support of all contracted activities. The -use -of the official Children's
Trust logo is permissible.
Provider shall use its best efforts to ensure that all media representatives, when inquiring with Provider about the
activities funded by this Contract, are informed that The Children's Trust is a funding source. Provider shall, if it
possesses the appropriate technology, provide a link between the website and The Children's Trust's website.
X. PUBLICATIONS -�--_ ---- ----- —_--�
Provider agrees to include in all of its subcontracts provisions similar to the following provisions of this Section X
for compliance by subcontractors.
Provider agrees to supply The Children's Trust, without charge, up to three copies of any publication developed
by Provider in connection with implementation of programs addressed by this Contract. Such publications will
state that the program is supported by The Children's Trust. Provider agrees that The Children's Trust will have
City of Miami Page 12 of 29
Contract #XXX-xxxx, Resolution #2010-xx
use of copyrighted materials developed under this Contract to the extent provided in, and subject to, the
provisions of Paragraphs G and H above.
To -the extent permitted by the applicable journal or other publication source, Provider -shall -include The
Children's Trust logo and the following paragraph in all materials of Provider featuring programs funded by The
Children's Trust, including but not limited to newsletters, press releases, brochures, fliers, homepage of websites
or any other materials for dissemination to the media or general public_
English:
City of Miami and Program `'Name is funded by The Children's Trust. The Children's Trust is a dedicated
source of revenue established by voter referendum to improve the lives of children and families in Miami -Dade
County.
Espanol:
City of Miami and P.rogram`Name esta financiado_por EI Fidecomiso de los Ninos (The Children's Trust). EI
Fidecomiso de los Ninos es una fuente de financiacion, establecida por referendum para mejorar las vidas de
ninos y familias en el Condado de Miami -Dade.
Kreyol :
City of Miami and Program Name finanse_pa "The Children's Trust". Trust la, se yon sous lajan ke gouvenman
amerikin vote an referandom you ke' !i invest byen nan pwogram kap ameliore la Vi Ti Moun ak fanmi yo nan
Myami Dade.
Note: In cases where funding by The Children's Trust represents only a percentage of Provider's overall funding,
the above language can be altered to read "The (organization) is funded in part by The Children's Trust..."
Y. HEADINGS, USE OF SINGULAR AND GENDER
Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance
of the provisions of this Contract. Wherever used herein, the singular shall include the plural and plural shall
include the singular, and pronouns shall be read as masculine, feminine or neuter as the context requires.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
City of Miami Page 13 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Z. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS
This Contract with its attachments as referenced below contains all the terms and conditions agreed upon by the
parties:
Attachment A: Scope of Services
Attachment B: Other Fiscal Requirements, Budget, and Method of Payment
Attachment C: Programmatic Data and Reporting Requirements
Attachment D: Program Specific Audit Requirements
Attachment E: Affidavit for Level 2 Background Screenings, if applicable
Attachment F: Performance Improvement Plan, if applicable
No other contract, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or
bind the Parties. If any provision of this Contract is held invalid or void, the remainder of this Contract shall not
be affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law.
CITY OF MIAMI, a Florida municipal corporation THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
Provider Federal ID#
mAr
Carlos Migoya, City Manager
Attest:
By:
Priscilla A. Thompson, City Clerk
Date:
Approved as to Form and Correctness:
By:
Julie O. Bru, City Attorney
Date:
By:
Modesto E. Abety
President/CEO
Approved as to form and legal sufficiency
By:
County Attorney
Date:
Approved as to Insurance Requirements:
By:
Gary Reshefsky, Interim Acting Director of Risk Management
Date:
This contract is not valid until signed by both parties
City of Miami Page 14 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT A:
Scope of Services
City of Miami Page 15 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Attachment A
Initiative:
Agency name:
Contract No.
Program name:
1. Description of Services (Limit to 100 words):
2. Target Population or Participants (Include numbers in table and a narrative description of
participant characteristics, including ages, geography, disabilities, etc.):
ti' �ij,k µpa "
�otalntrmberfund�aplicated F v
1ota1' ---4 P,
,�f
q
UC receive
epXpected toy receiue"Tyae"2
�����*�rrtenslve"T
pected
��
sru,�ces}
'�zR�"��2�������'`
e"1��servlces
Children/Youth
Parents/Primary Caregivers
Other populations (e.g., staff
rofessionalsgeneralpublic)
Description of participants to be served:
3. Service Locations:
City of Miami Page 16 of 29
Contract #XXX-xrxx, Resolution #2010-xx
4. Performance Measures:
a. Quantity- "How much will -wedo?"
TYPE I ACTIVITIES (3 or more contacts with participants)
TYPE 2 ACTIVITIES (less than 3 contacts with participants)
TYPE 3 ACTIVITIES (Other deliverables that are not direct services)
Acfiv ties lame & Descr.'.�i tion .! �Gounfn/.;Number
b. Quality -"How well will we do it?"
In this section Provider must describe how quality of the program would be assessed. Some
examples include; 1) procedures or measures to ensure fidelity to the curriculum and quality
assurance; and 2) assessment of participants' satisfaction.
City of Miami Page 17 of 29
Contract #XXX-xxxx, Resolution #2010-xx
c. outcomes - Measuring "Is anyone better off?"
*Please list the activity directly associated with the stated outcome (e.g. activity in which tool will be
administered).
5. Evidence -Based Programs (ESP)
All strategies funded by The Children's Trust should deliver high quality, evidence -based practices that are
strength -based, family centered, accessible, respectful of diversity and mindful of community context and
connections.
Please list the evidence -based programs (if any) that are currently used during activities/service delivery (if
none are being used, please mark n/a in the table below). For information on what is an evidence -based
program, or to ensure that the model to be used is an EBP, visit The Children's Trust website.
Actiurty,%ServiNa
ee me r , Evidence basetl program Y*
r,fromse.ction above Designating Xlgenc
i
*Please list the name of the agency/organization that awarded the program evidence -based status (e.g.
Department of Juvenile Justice, Substance Abuse and Mental Health Services Administration, etc).
6. Staff Qualifications:
Provider represents that all persons delivering the Services required by this Contract have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately and competently
perform the duties, obligations, and Services set forth in the Scope of Services (Attachment A) and to
provide and perform such Services to The Children's Trust's satisfaction. All persons delivering the services
described herein must be included in the Staffing Plan worksheet in the Budget (Attachment B),
City of Miami Page 18 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT B:
Other Fiscal Requirements, Budget and
Method of Payment
City of Miami Page 19 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT B
OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT
Advance payment requests
The Children's Trust offers advance payments up to 150/'o of the total contract amount. Advance requests
shall be limited to governmental entities and not-for-profit corporations, in accordance with subsection
216.181 (16) (b), F.S. The advance request is to include the amount requested and the justification.
Advance payment requests must be submitted using the designated form and must be approved in
writing by The Children's Trust's Contract Manager and Chief Financial Officer or their designee(s).
Advanced funds if not used shall be invested by Provider in an insured interest bearing account, in
accordance with subsection 216.161 (16) (b), F.S. Interest earned on advanced funds shall be returned
to The Children's Trust on a quarterly basis or applied against the amount of the contract owed by The
Children's Trust.
Advance payment
Within 60 calendar days of receipt of an advance, Provider shall report the actual expenditures paid by or
charged to the advanced funds using the reporting "invoice" form provided by The Children's Trust. If
the "invoice" amount is less than the amount advanced, The Children's Trust will deduct the difference
from the next applicable monthly payment request. Provider may request, in writing, an extension of the
repayment of the advance. A fiscal need must be clearly demonstrated and substantiated by Provider in
order for an extension request to be considered by The Children's Trust.
Budget revisions
Budget revision(s) require prior written approval from the Contract Manager and The Children's Trust's
Chief Financial Officer or their designee(s). Request for budget revisions must be submitted to the
Contract Manager using the appropriate form, as determined by The Children's Trust. Provider must
request a budget revision to add, delete, and/or modify any line item(s). Budget revisions cannot be used
to modify the total contracted amount nor can they be used to modify the Scope of Services. No more
than two (2) budget revisions may be approved during the contract term. Budget revision requests must
be submitted sixty (60) days prior to the expiration of Contract. Budget revisions will be incorporated
into the Contract.
Indirect Administrative Costs
In no event shall The Children's Trust fund indirect administrative costs in excess of ten (10%) percent of
the total contract amount.
Cost Reimbursement Method of Payment
The parties agree that this is a cost reimbursement method of payment contract; Provider shall be paid in
accordance with the approved budget and/or approved budget revision as set forth in this Attachment.
Provider also agrees to timely pay its subcontractors, vendors, and employees for the fulfillment of
services provided ri this -Contract.
-
InvoiceRequirements
Provider shall submit an original request for payment, in the format prescribed by The Children's Trust
and in accordance with the approved budget or approved budget revision(s). The request for payment is
due on or before the fifteenth (15th) day of the month following the month in which expenditures were
incurred (exclusive of legal holidays or weekends). The Children's Trust agrees to reimburse Provider on
-- a -monthly -billing -basis. FVery-hequesf by-P-rovider for payrraent for--ser`vices_pr-ouided ._v,or-k-pei`For-med;=ter
costs incurred pursuant to this Contract, except for any advanced payments by The Trust, shall be
accompanied by a Request for Payment from The Children's Trust. If there are subcontractors to this
_Contract, 'Subcontractor Verification of Payment' from subcontractors of Provider must be included if the
Requesf for Payment -includes a request fore reimbu`fsemi=`nt m relation Io—a paymenT—made to a
subcontractor. These forms may be downloaded from The Trust's website. For the purpose of payment
City of Miami Page 20 of 29
Contract #XXX-xxxx, Resolution #2010-xx
only, a subcontractor is defined as an independent agency that has entered into agreement with Provider
to perform services pertaining to The Children's Trust funded programs identified in this Contract.
The Children's Trust reserves the right to request any supporting documentation. -A final request for
payment (last monthly invoice of the contract term) from Provider will be accepted by The Children's
Trust up to forty-five (45) days after the expiration of this Contract. If Provider fails to comply, all rights
to payment shall be forfeited.
If The Children's Trust determines that Provider has been paid funds not in accordance with this Contract,
and to which it is not entitled, Provider shall return such funds to The Children's Trust or submit
appropriate documentation to support the payment. The Children's Trust shall have the sole discretion in
determining if Provider is entitled to such funds in accordance with this Contract and The Children's
Trust's decision on this matter shall be binding.
In the event that Provider, its independent auditor or The Children's Trust discovers that an overpayment
has been made, Provider shall repay said overpayment within thirty (30) calendar days without prior
notification from The Children's Trust.
If Provider fails to serve the number of participants and/or fails to utilize the funds in accordance with the
Contract, The Children's Trust may amend the Contract to reduce the amount of dollars. Any delay in
amendment by The Children's Trust is not deemed a waiver of The Children's Trust's right to amend or
seek reimbursement for under -serving participants in accordance with the Contract.
In order for a request for payment to be deemed proper as defined by the Florida Prompt Payment Act,
all requests for payment must comply with the requirements set forth in this Contract and must be
submitted on the forms as prescribed by The Children's Trust. Requests for payment and/or
documentation returned to Provider for corrections may be cause for delay in receipt of payment. Late
submission may result in delay in receipt of payment. The Children's Trust shall pay Provider within
thirty (30) calendar days of receipt of Provider's properly submitted Request for Payment and/or other
required documentation.
The Children's Trust shall retain any payments due until all required reports or deliverables are submitted
and accepted by The Children's Trust.
Supporting Documentation Requirements
Provider shall maintain original records documenting actual expenditures and services provided according
to the approved budget and scope of services as required. Supporting documentation shall be made
available and provided to The Children's Trust upon request.
Provider shall keep accurate and complete records of any fees collected, reimbursement, or
compensation of any kind received from any client or other third party, for any Service covered by this
Contract, and shall make all such records available to The Children's Trust upon request. Provider shall
maintain a cost allocation methodology that it uses to allocate its costs. Provider shall use a cost
allocation methodology which assures that The Children's Trust is paying only its fair share of costs for
services, overhead, and staffing not solely devoted to the program funded by this Contract. Such
methodology shall be made available to The Children's Trust upon request.
City of Miami Page 21 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT C:
Programmatic Data and Reporting Requirements
City of Miami Page 22 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT C
Program/Initiative
Programmatic Performance and Data Reporting Requirements
-Contract No.
Agency name:
Program name:
Provider shall submit to The Children's Trust individual participant demographics, attendance, and
performance measures as noted in the Scope of Service (Attachment A). Reporting includes electronic
submission of quantity and outcomes data into The Children's Trust web -based reporting system (Data
Tracker) and submission of narrative reports. Provider's use of Data Tracker requires mandatory training
(provided by The Children's Trust) and a user login name.
Minimum standards for performance are described in the sections below. The Children's Trust reserves the
right to evaluate provider performance against the minimum standards and reward providers exceeding
those standards, and/or impose remedies on providers performing below the minimum standards. For mid
and end of the year performance reviews Provider is awarded incremental credit for approaching the
identified performance targets.
ACTIVITIES
Activities with 3 or more contacts with the same participant (Type 1). Provider will enter into
Data Tracker: demographics of individual participants within seven (7) days of program enrollment.
Demographics shall be updated regularly when new information is collected (e.g., new address, grade
level).
Activities with less than 3 contacts per participant (Type 2). Provider will enter into Data
Tracker: Date(s) of event/activity, number of participants served by type (child, parent or other), and
location(s) of event/activity (with address and zip code).
PARTICIPANTS
Participants' demographics (including all the items noted below), shall be entered into The Trust's
electronic web -based reporting system (Data Tracker) within seven (7) calendar days of each
participant's first day of attendance. All demographic information shall be updated on an ongoing basis if
and when new information is collected (i.e., new address, grade level, school).
Demographic information required for CHILD/YOUTH participants with 3 or more contacts (Type 1
activities):
• Participant's Name (last, first, middle initial)
• Parent's Name (last, first, middle initial)
• Street Address, City, and Zip Code
Gender (male, female)
• Date of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White,
Other)
• Ethnicity (Hispanic, Haitian, Other)
-Eng Iish-Proficiency -(yam/no). __ _. _._-----------_.___--.------. ___--
• Other language(s) spoken (Spanish, Haitian Creole, Other)
• _ Child's Social Security #
• Child's Miami -Dade County Public Schools ID Number
• Current Grade Level
Current School Name
Does child have a Health Insurance? (yes/no)
• Does child have a Disability? (yes/no)
__,._,If.-disabled,-what-type?-[Autism.Spectrum.Disorders,-Chronic-Med.ical-Condition,-Developmental`— -_
Delay, Emotional and/or Behavio_dl Disorder,-Hearingimpairment (of deaf); -Intellectual -Disability
(or mental retardation), Learning Disability, Physical Disability, Speech/Language Impairment,
Visual Impairment (or blind), Other]
----Documentation-of-Disability-(-Indiuid.ualize.d F-a.milyServiLe_P.�a-a;lnrl.ivjjdua.lized-EducationP.an;
Section 504 Plan; diagnosis from a medical doctor, state certified, registered, or licensed
professional; and/or disclosure by a parent/guardian); if child is noted as having a documented
City of Miami Page 23 of 29
Contract #XXX-xxxx, Resolution #2010-xx
disability, a hard copy of the selected documentation must be kept within the participant's file for
monitoring purposes.
Is participant (information to be reported in the Quarterly Narrative Report):
o A child of a migrant farm worker (i.e., parent/caregiver crossed county or -state lines
in search of temporary or seasonal farm work within the past 36 months)
o Involved with the Dependency System (e.g., DCF, Our Kids, full case management
agencies, dependency and family courts)
o Involved with the Delinquency System (e.g., DJJ, Juvenile Services Department,
diversion/Civil Citation programs)
Children with Disabilities - The Children's Trust expects all programs to serve children with
disabilities, regardless of disability type or level, provided they can be safely and reasonably
accommodated in accordance with the American Disabilities Act. -
Demographics required for PARENT/ CAREGIVER and OTHER (e.g., community members, staff)
participants with 3 or more contacts (Type 1 activities):
Number of children in their care (for Parents/Caregivers only)
• Participant's Name (last, first, middle initial)
• Street Address, City, and Zip Code
• Gender (male, female)
• Date of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White,
Other)
• Ethnicity (Hispanic, Haitian, Other)
• English Proficiency (yes/no)
• Other language(s) spoken (Spanish, Haitian Creole, Other)
• Participant's Highest Grade of School Completed
PERFORMANCE MEASURES
Recruitment / Attendance — How much are you doing?
• Attendance refers to the actual number of participants (with at least one day of attendance) in a
program. Attendance cannot be entered for a given participant until their demographic information
has been entered in Data Tracker. Contracted number of participants are expected to attend the
minimum number of sessions established in Attachment A (Scope of Services).
Mid -Year Review Expectation: For type 1 activities, recruitment must be 1000/c of contracted
participants, as stated in Attachment A, for year-round programs by the time of mid -year review.
Programs offering services in cohorts will be evaluated based on the number of cohorts expected to
be completed at mid -point. Number of cohorts, including estimated start and end dates of each, must
be listed under the applicable activity in Attachment A. For type 2 activities, recruitment
expectations will be based on the number of events to be completed by time of review.
• End of the Year Review Expectation: For all activities (type i and 2), regardless of program schedule
(year-round vs. cohorts), 100% of the contracted number of participants to be served must be
—- ----------- -- -served -bythe -end -of the -Contract period. –
Retention / Dosage – How well are you doing? (for activities with 3 or more contacts with the same
participant) ---
• Retention (also known as "Minimum Dosage") refers to the average number of sessions that
participants have completed compared to the minimum number of sessions necessary to have an
impact (as established in the Scope of Services). All participants with at least one day of attendance
are counted towards retention.
The Children's Trust recognizes that the number of participants served throughout the contract year
may be higher than the contracted number to be served, and that not all participants will complete
— *he-total_numbe.r_ofsessio.ns__
• Mid -Year Review Expectation: Year-round activities are reviewed based on the average number of
sessions attended by the target number of participants compared to the minimum number of
City of Miami Page 24 of 29
Contract #XXX-xxxx, Resolution #2010-xx
sessions expected to be completed. The expected target is 50% completion of minimum number of
sessions at mid -year. For programs with cohorts, the number of cohorts scheduled to be completed
at mid -year is used to determine the expected number of participants meeting the minimum number
of sessions. The expected -target is 85% of minimum sessions at-mid-yearforthetarget number of
participants enrolled in completed cohort(s).
End of the Year Review Expectation: Regardless of program schedule (year-round vs. cohorts), 85%
of the contracted number of participants should have completed the minimum number of sessions.
Utilization — How much are you doing?
• Utilization refers to the number of participant -days. "Actual" utilization calculates the sum of the total
number of days attended by all participants (with at least 1 day of attendance). "Proposed"
utilization is based on the total number of proposed participants to be served by the total number of
proposed sessions. The actual utilization during the selected time frame is then divided by the
proposed utilization to calculate the Overall Utilization.
• Mid -Year Review Expectations: 50% of the overall utilization across activities is expected. Type 1
activities are also weighted heavier than type 2 activities due to intensity of services (70/30 split). No
points are awarded if the percent achieved is less than 30% of the target.
• End of the Year Review Expectations: The Children's Trust requires a 100% overall utilization
achieved by the end of the contract year to be in compliance. No points are awarded if the percent
achieved is less than 600/6 of the target.
Outcomes — Is anyone better off?
Successful performance measures achievement facilitates changes in program practices and participants'
benefits. The Children's Trust expects all participants with at least one day of attendance to be pre-
tested; those completing the required minimum dosage should also be post -tested.
Matched Sets Compliance
• Matched sets refer to those participants with at least 2 assessments, it could be a pre and post
test, or any assessments administered at 2 separate time periods.
• Mid -Year Review Expectations: For year-round programs, the number of participants receiving
pre-tests must be equal to or within an acceptable range (target of 8511/o) of the number of
participants enrolled during the review period as per Data Tracker (activities under review will be
those associated with specific performance measures as per Attachment A). Programs utilizing
cohorts should have match sets (both a pre and a post-test for a given participant) for at least
85% of those participants meeting the minimum dosage at mid -year.
• end of the Year Review Expectations: All programs should have match sets (both a pre and a
post-test for a given participant) for at least 850/c of those participants meeting the minimum
------dosage-at-mid-year-
-Outcomes -Achievement
mid-year
-Outcomes-Achievement
• Providers are expected to meet the performance measures as stated in Attachment A (Scope of
Services). Data for all participants with match sets will contribute towards performance goals.
• Mid and End of the Year Expectations: The Children's Trust expects at least 950/0 achievement. That
is, provider should be no less than 5% below the performance measure target percentage. No points
=-ar-e=awarded-if=the-percent.-aChieved_is-iess.thanL0°/D-cflbQ-tar et
QUARTERLY PROGRAM NARRATIVE REPORT
• The Program Narrative Report captures a brief report of the program's successes, Ct ablienges ana
support needed on a quarterly basis (four reports total over the contract period). A standard Word
document format will be provided and is available for download on The Children's Trust website.
City of Miami Page 25 of 29
Contract #XXX-xxxx, Resolution #2010-xx
TRAINING AND QUALITY IMPROVEMENT
• The Children's Trust offers a variety of trainings on important topics to improve service delivery and
contract compliance, enhance administrative capacity, and support program and employee
development. Provider is required to ensure attendance by appropriate agency and/or program staff
at the following trainings annually: New and Renewal Contract Development and Contract
Management trainings, Quarterly Provider Meetings, and other topical trainings offered throughout
the year,
All Children Together (ACT) Resource Network (htto://ccdh.org/act/about actl). The Children's Trust
requires that providers offering intensive services to children attend trainings, as offered, to educate
them about the inclusion of children with disabilities. Inclusion of children with disabilities requires
that programs be appropriately adapted to meet the needs of all participating children. The All
Children Together (ACT) Resource Network is a resource available to Provider for technical
assistance, mentoring, training and consultation regarding provision of services to children with
disabilities.
REPORTING SUBMISSION AND DATA ENTRY
• Participant attendance for a given month shall be entered into Data Tracker by the fifteenth (15th) of
the following month, exclusive of legal holidays or weekends.
• All Outcomes Reports shall be submitted to The Children's Trust monthly by the 15th of each month
for the previous month.
• Narrative reports shall be submitted quarterly to The Children's Trust by the 15th of the month
following the end of the quarter.
SCHEDULE OF REPORTS DEADLINES
Required Report
Reporting
Due Date
Frequency
Outcomes Measurement and Results
Monthly
By 15th of each month for the previous month
(electronic submission in Data Tracker)
Demographics, Attendance, and other
Monthly
quantity data (electronic submission in
By 15th of each month for the previous month
Data Tracker)
Quarterly Program Narrative Report
Quarterly
For August, September and October -
(Word)
DUE NOVEMBER 15, 2010
For November, December and January -
-
DUE FEBRUARY 15, 2011
For February, March and April -
_
DUE MAY 162011*
For May, June and July -
DUE AUGUST 15, 2011
*If the due date falls on a weekend/holiday, then reports are due the following business day.
PROFILE WITH SWITCHBOARD OF MIAMI
Provider shall create and/or update agency and program profiles, and site(s) information in the
Community Resource Directory maintained by Switchboard of Miami. Provider shall maintain
ccurate-informati-on-forrthe--durati-on-of-this -Contract -term-to=facilitate-referrals.-Evidence that the
profile(s) has been created or updated must be provided to the Contract Manager within 30 days of
execution of this Contract.
City of Miami Page 26 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Attachment D
Program Specific Audit Requirements
The Program Specific Audit is to encompass an audit of The Children's Trust contract(s) in accordance with
section 0.2. Financial Audit and Program Specific Audit as follows (a sample may be found on The Children's
Trust website):
• Submission of: (a) schedule of budget to actual total expenditures by budget category, reflecting
expenditures during the audit period for each The Children's Trust contract by contract number, (b) if
applicable, audit of attendance if payment is based on attendance, or payment as specified in
Attachment B; (c) summary of schedule of prior audit findings, (d) disclosure of any significant
finding(s), (e) disclosure of all questioned costs and liabilities due to The Children's Trust, with a
reference to the contract number involved, and (f) a recommendation for a corrective action plan on
any finding;
• Report whether the schedule of expenditure(s) is fairly stated;
Provide notes to the schedule of total budget to actual expenditures that describe the significant
accounting policies used in preparing the schedule;
• Report whether contractual matching requirements were met, if applicable;
• Report whether Provider has internal controls in place to provide reasonable assurance of compliance
with The Children's Trust applicable contractual requirements and on the reliability of financial
operations;
• The auditor must include in their testing: testing of the budget versus the actual expenditure, double
billing i.e. billing under The Children's Trust contract the same expenditure that is billed under
another contract and/or revenue source, testing for unallowable expenditures e.g. costs not included
in the approved budget or budget revision and unallowable costs identified in the budget guidelines
included on The Children's Trust website, testing for questioned costs, testing that the Provider billed
and was reimbursed by The Children's Trust in accordance with the method of payment identified in
the Contract and within the Contract period, testing that monies used for the program were for
eligible participants, testing for the supplanting of funds, testing of match requirements, if applicable,
testing of attendance or other unit if the method of payment is other than a cost reimbursement
payment method, and testing of the cost allocation plan to verify that The Children's Trust is paying
only its fair share of costs for services, overhead and staffing.
The auditor's report shall state that the audit was conducted in accordance with the program specific
audit requirements listed in The Children's Trust contract and include the following:
An opinion (or disclaimer of opinion) as to whether the financial statement(s) of Provider is presented
fairly in all material respects in conformity with the stated accounting policies,
An opinion (or disclaimer of opinion) as to whether the schedule of total budget to actual expenditures by
budget category is presented fairly in all material respects in conformity with the stated accounting
policies;
A report on internal control related to The Children's Trust contract, which shall describe the scope of
—`--testing of internal control and the Tesults of the tests; - -
A report on compliance which includes an opinion (or disclaimer of opinion) as to whether the auditee -
complied with laws, regulations, and the provisions of contract(s) with The Children's Trust which could
have a direct and material effect on the program; and
A schedule of findings and questioned costs for The Children's Trust contract that includes a summary of
-the-auditors-results-relative-to The._Childrens.Trust.and findings -and questioned -costs.
City of Miami Page 27 of 29
Contract #XXX-xxxx, Resolution #2010-xx
ATTACHMENT E
Affidavit for Level 2 Background Screenings
Affidavit Affirming Compliance with
Background Screening for Provider Personnel
and/or Volunteers, Subcontracted Personnel, as applicable
In accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes,
and pursuant to the requirements of Paragraph R. Background Screening of this Contract, the undersigned
affiant makes the following statement under oath, under penalty of perjury, which is a first degree
misdemeanor, punishable by a definite term of imprisonment not to exceed one year and/or a fine not to
exceed $1,000, pursuant to Sections 837.012 and 775.082, Florida Statutes.
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me, the undersigned authority, personally appeared (CEO/Executive Director)
Authorized Provider Representative
of (Provider Name) , who being by me first duly sworn, deposes and says:
Name of Contracted Provider
(Signature of CEO/Executive Director/HR Director) Date
I swear and affirm that the above-named contracted Provider is compliant with the requirements for
personnel background screening detailed in Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and
1012.465 Florida Statutes, as applicable, for all personnel having direct contact with children.
Sworn to and subscribed before me at Miami -Dade County, Florida this day of , 2009 by
Who is personally known to me
Who produced identification:
Type of identification
Signature of Notary Public
State of Florida at Large
Print, type or stamp name of notary public
My Commission Expires:
City of Miami Page 28 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Attachment F
Performance Improvement Plan
Contract No. XXX -XXX
Agency Name: XXX
Program Name: XXX
Performance Improvement Plan
By this attachment a performance improvement plan will remain a part of this contract until Provider
has corrected all deficiencies, as solely determined by The Children's Trust.
Provider agrees that any findings, reports and underlying work papers will be subject to complete
review by The Children's Trust.
Provider agrees to comply with and implement the Performance Improvement deliverables as listed
below as part of a plan approved by The Children's Trust.
Failure of Provider to comply with the Performance Improvement Plan as set forth in Resolution
#200X-xx will be a material breach of this contract as defined in Section I.
Performance Improvement Plan
Program
Fisca l
/Adminis
City of Miami Page 29 of 29
Contract #XXX-xxxx, Resolution #2010-xx
Areas in .Blue to be completed by the Agency
GENERAL::INFORMATION
Organization Name: Cite of Miami Department of Parks .and Recreation
Agency Fiscal Year: Ocluber 1 to September 30 (for example: July 1 to June 30)
Program Title: Heart of.Our Parks
Variance— w _._.2193.75 (.254i965.00)]
Page 1 of 1
Attachment B, Contract 11Resolution $ 2010-xx Rev 6110
%of
Program
Agency Expenses
Agency
Expenses
Expenses
Totai`Program Budget - 720 927.00
720L927.00
100,00/0
Total.A enc =:Other: Expenses
": "
0.00/0
I.Total Bud et--sEx enses 720 927:00
Z20'927c00
100.00/0
Variance— w _._.2193.75 (.254i965.00)]
Page 1 of 1
Attachment B, Contract 11Resolution $ 2010-xx Rev 6110
, ....;p I. No Name:
C., PI M,.vmi Departnwm of Parks and Recreat an
'
Contract
Perbtl: 1
12
montns
Areaz-In Bweto he corrpbred by on'
..•pr�r
20
dd a&tIIWit tbbray .d.
'
a
10
xn' 10. 200PROGRAMBUDGET
and
(Provwe-:Justification inProgns. P.A--,m.iANer. ,,
Nnmbwin
MrarSchee13010/2a11
bummer l.3./3011
Requested
Schede Sa/116 112.11) -
TCr Line Nem%
SALA0.IE5: -
Alterschool
Re uestoq
'Summer
-
uestetl
Funding
Forall peen show'th calculations etlt determiro the
,:amo tfre ...
Annual Salerv:
salary
..:Santry
-
Total
Metchlnv wises
r
PesltbmName -: 12:a1nnthsl
E ulvolant
Per nmoum :.E
of irthi.
'Pecan!. Amount
Am.unt
..... .
-' : •:.
uv WOmmit k.x,I.Yee...
$1101' Servkes Asp.,-- :Ni008.00
28,)7G.D0
,300°F 28,716.00
0:00
0%
0.00
28,7)6.00
8;502:
gher•Sldool:'Annual Salary o1.3. 34,DDB.OD.(nearly role o1; 16.35 W
devote:85% of. Dmt'lor 44 vHeks.to tlte.program: .
Pos- - hour)..nt,is
na
-
:536:35/hr:YB nr/daY-x:S daYs:/week' N. weeks to the Program.
PaYmanLlznbiwaaklY Dasls
o b
Park. -go,-. Atrtun Square 61;295.99
22,984,60
D`i. 0.00
X0.00
09°
0.00
..Go
:22,986.
1; -t Salary ofS61;295:99 Thouny rate or $,29.47 per
hour) 'PoIsion Mli.devout SOtb of time' for 39+veaks.to the program:.
;29A71hr'".4 Wiley -:195 0ayc....F lifAent'k;- V itiweekly. basis,
Park ManagerDuarte
�BB,418:35
33,19.BU
_.
0% 0.00
:0.00
0°i°
0.00
0.00
.':33757:
Aher.-School; Annual SaMry.Pf iBB;410:95 (houdy.rareots 42.51 per
_
->:
how) :Posilkin Mll.devole;50%'.1 pope 1..39 weeks:!. the r.09rem,. ,
.. .,
:.:..
. ;42.51/hr. e,4 M/day °:195 pays
,
09l
Park Manager-'bse. Mall: Park
.58,353.22
21,879.00
_
0% --_ 0.00
0.01)
0.00
O.DO
"21,079:
AII-School: Arinuai:SaOry.r$58,353.22 (howdy role -af$ 28.05.par
- -
Iour)PoslOon rdll'devoteSD%-ott]rtkfor]9.weeks ta: the: "'-'
''
program:528,05/nr • 4. hr/aay' 195 day, : P.Ymanl is pn.s'biweaid ,
6,
.:
_ ..
:;
oasts.
0%
Park Manager-:SDenantloah- .67'546.37
-__-
2r.32G.60
0%. O.00
-D.aD
:0%
0-00
0.00
-:25;32fi:6
Amlual:SaWry a2.4prograperm-
Afternotio
of tkne }0199 weWtato'thepropram:..
Positron %mf 1548:37.99 toteas W We
_
532:47/hr•:4 Willy days
532,47/hr
Park Manager -,:West End Park
: ;55,574.50
20,811.60
�ov. 0.00
- 0;00
' C%
0.00
D.m
:20,841
Aher-Stiool,ArmuM Salary of 155,574:50(hwriy rate 'of.5.26.72 per
-
AoM)'PaLtbn.11 derme:5hieof tk.e 1.139 weekt:.are
pnagrm;2G'.72/hr�Vw/day-195:days: -Payrrent:is on: a'bMreekly;
': .,. Full•Thne Total
-'1:0 38.776.00
-:0.0 -'
:: 0.00
"--28,7]6:00'::132;693:60
0.063756109
t Pan T / 5 nal Emol
0.ecre Wn Abe Ili Dale Entry
:12,499.20
100% 12�
0.00
0%
O,OD
12,499.20
0.00
Ah 3dmol 14 60/nr • 20 M/wk'42 weeks, PaymeM)s on a
"
hhveit" hauls:
3%
Ilacerab.n Antes -"8 POSKOM ::
6,661,40
-800% 69,A52.20
D.DO
D%
0.00
69,451.20
0.00
Mer Sdool: Range of S).38:pa Dour - j14:BB/hr basedmn an
M/wk:39-ks ::;8,681.40' 8 poskbris
.,._. ..:
.... .. :... ...:
:. -
' '
-::.
=569,451.20::4vveakly paY'=:.5222.60 YB;pantt0ns.c 51;78.:60 "
.. _ :...
� PSYrtenths od:a bwgeklYbasis. :' '".::
^Part-Time:Total''
-' 9.D 81,950:40
"'0:0
'.10.00
-'-:"81;950.40
'. :!0.00
20%
TOTAL FTEs/SALARIES
10.0 2110,726.40
O.0
$0.00
'$110,726.40
$132,693.60
2446
FRINGE BENEFITS
FU/Intra Rate: 7.65%
_
B 1,70.57
0.00
8,470.57
.. ...
W -Comp's Rate. -
_
0,00
O.DD
0.00
OnentPMY Rate:
0.00
0.01)
0.00
.':..-
Retirement Rate:
_
0.00
--
O.DD
0°k
Other Specify & prnvMe okula[ions
0,0D
f1ea1N irtz. Cost per Staff:
0 -DO
':::.0:00
O.00
'. ':�
After -School:-
Y /A
0%
Life Ins. flare: - ...
:. .0.00
''-:'.
0.00
0.00
::' ....
Atter-School:`N/A
0e
Rale: -
'0.00
_
::
O.OD
.:::: . .
Aft rSch-WN/A
0%
. :TOTAL:FRINGEBENEFITS .:
58,470.57
SD -09
58,470.57
SD -OD
TRF6..Is7.65000036125079%.fTRRenested Salaries
2%
-
�_,
Altei-Self 1 and
OPERATING
....:.
E%PEMSES ,. • ',
:After -School 2010/2011
�_
; 5umm 2010/2011: "•'Su
:
mm
Rhauetted
M tibi g F rad
.. :A t.. ;
..
Travel
(other than Participants)0.00
0.00
:.:. :--Q:00
Aft-.5c1r-J:'N/A
0%
Travel
(participants)
11,521.92
'.:::..
:'
0.00
-'..:
11,521.92
-0:00
': ';::
Aft r SMOoI.;Tramportatlonttor field tripi:(542.36 per hwr5:6
ho RPer Mp''<B truses•Sfield. trlpss SlO;l66.g0)+1•!p0'blth ..-
-
year expo (;42.36 per. hour •4:hours' B buses
::!
510,766.404.5135552.=. S9,10864
Meals
(participants)
- .3,500.00
:l0.DC
3,500.00
:.::; :43,290.00
: !350
Aft r-School:;Lunch for Teacher Manrnng._Oays 52,00 per lura h
partielpanes•Steadler. pea M g:days.><;;3,100:00: Snacks'are:
provided
by:.Greater Mlaml:rate,. by the Oepartment:0f Neagh.
- Space
lrontdaAuliditrp)._-,_,
: - 0.00
.,.
" 0.00
0.00
Aft
Sch oI: N/A
militias
I..g. telephone, Wllltles)
0:00
-:0.00
D.DD
pf
Sch I::N/A
Supplies
- office (a.g. paper, vrinting, poseago)
2,000.00
, 0:00
2,009.00
i:-' 0,000:00 at
-Schoolp;2000 perprogram ske ExperoUt tif. mlillne office
_..
supplies:;(vellicavermsts'btpape'pens;:fxde0
prinMr:tartrRlges-::'
ekj.`$2,000'p.-Ite
:5. shes=a10,g00.0o.
-15011
0-h
s.
aeF- lona, hooka)
pp program (e.P- caw
" -" z, 100.00
•: gab
2.500.00 �
-S,o0O:0 Alt
-school: ; per: Program :ahe: [ pendkures for p/pgram
suppbessucD-as
cvmkulum{SkIllsheamlllg);anp.arts and.uabs :.
sup
pfies, 51;s00. per nte'.S.ntes a S7r500
Non
-Capital Equipment (bst than j1,000) (List cacti)
u.OD
0.00
0.00
D.DO
'
a0D
.0:00
a.a0
"�p;o0 Arter-Sdto.r;-
:-:: Set.
-2016:.
Capllal
Equipment (greater then $1,000) (Lift each)
O.OU
0.00
0.00
0.00
0.00
..::.. Atter
SNool.;::..,. ... .; ....
brnntroctora,(List each] ",
115,862.6q
0.00
215,062.6q
65,981.40
Arts
l.r.Leaning.- -. -'' -
08,620,51
----
----"---^^^'�T'O:Ob
-�IB�052
:-y_; ^:OO Alter
School::A4L Wlll des190j:!(Mnj9, a5se55: tl Pro ld 468 arts;:
,.
Instruct
Sessions°and one prafessuonal:ensemble Ped.itOantle St ?
Cny
df-MlaliitPpark sitruej AMun Square; 011aite,;5n/nanpaah and .:
We
! End). Emchwf er sdsod sin on is up to 45'mrnutes:In:length for
up
25 p reklpaMs 'The final e i 1 I.erme b Includ
-
prepared-
and-dellery of. student xhlblllori'/pMomNnces:and .
...
'.
. bedudes.artist's�Ihstruttionaland
W 9 -.
roti mme,:.nlatlrlals,e: ad
'
":. ;. ..:.
Program
man_agemenL ANer school sesson5:4103 B9/ session .'
.-. _. ...... ..
......
:::+468>a:.HB:620:52'(42kes'J3sesSl
nt739:vreeks
Miami=Dade
Falnlly. Partner" -'
84,742.12
-0.00
84,742.12
.. ;. 0.00 Altar-Sehogl:-
See alltheddetail budget -
1B%
Amigos
for Kids
0.00
0.00
82,500.00
:., 65,98190 Afte
SCDao1: :Ste atrachetl tlewll budge!
Peva 1 .42
AtlarharalM B. C.Mrad r_, Ralph bor s 2010.
Ain,VI0
-tartlfiedTeaelror lL4t�Nch)-
eNgad:Tbachar•9 l:arluarss (dal 0.esdugFWenry Assessment
WNn95tratg5) -
eRNMd'Teaehers - b AO.sY10ns
-'1-1 (U.1 each) - - —
Prolass10ne15ervkes/ .......... Conlraner -
letlltlenal (Llct aaeh)
)Mer
.1:
+dya3DlnD. ..
uckgroYnd sveaRrny
Idml ,w. t. Delta tops ^
Dbner-Addl[anal fL161 each)
Efid of!Me Yea, EXPO
TOTAL OPERATII/D EXPEk5E5!
Ad.C_ fists 'S/a
)tan not .%tend 30%)
agre—Ath Tolal Program. Budget m AOetwV:Budge.-Wwk ect
-- _--
O.OD
wllerScheol:'N/P
13.000.00
03)0
II,DOD.00
::-0.OD Aher-School:325/houYr,2-nrcpsY "SS eats-r91eaCMrs+
;11,000.00.:32,750.00 oer—Cher
SC,500.00
D.m
5e,5DD.W
- :0.00 Alter-;cho0h3.lN�lurs=325/nour+2nows/day'•.1950ays
l9,750.dg per mtder. -
u.OU
....—
..
D.OD
Alter-5.¢h0.ft NIA
u.Yb
_- 0.00
O.DO
O.OU
03q
Aller -School: N/A
I7,SD0 OD
0 00
17,SDD.OD
0.00
H f
/� 1 i, � { �' � 51�,
t 1F �# c h6ffi: yl GY7
0.00
- p;OD gttar•School: N/A
_ Moo
0.00
-!D100 All¢r•Sehool: NU
o.oD
armr-bcApof. NIA
-16,625.00
36,fi25.OD
- -:0:00 Akat-School: Auerageot;39.50 per th3d,',;350 parDUpanf3' 5 held-'
s16,625,DO..;Chlldren..91 plrhdpete M:S:eOuraubnal/pAVsksl'
fitness:basad:field.trips::Field[dpsw111mY:tldewilhcunkulum.-
:: tifeln.tic urV.S
tl75.DU
--. 0.00
835.00
0.00
375.00
--''
375.00
: --�.'.After-Schoolt35DpaitNJllants l;2:50 to.Purcnase:cerlKa-ates of ,_;
mmplet..; edu.tl—f.cW10.:
3323,38a.5G
.;0,00
';322,]8..56
;321,273A0
25,330.17
1 j
79,330.97
s1G5,9G2.00i
3D,DD
3965,96LGD
$259,965.00
$720,927.00
B. Lasrar! s, RasoW3m 6 201Gas Paps 2 W 2
R—ID
•.A
100%
69%
5%
]DO9e
Aaad9rN
Organization Name:
City. of Pp,4 & Recreagon
I
Subcontractor Name: IAmig
s ror klds, Inc
;0.00
;4,368.09
-�
)ti•( ;'('August
23, 2010 to
PERATING EXPENSES: ,:After
5 00 2010 21
c�! ( /01
-
Surr)m} 2010/2011
PftOGRAP4 BUDGET
'� ii..W r•?r !'
lune 10, 2010
r ul. •p b m Perlad3'at
11 .
Aft
r school and
-'
i] shh also
.. :
After -School 2010/2011.
Summer 2010/2011
on 1.9
Summerjust�05chon
-
110 it ISumbye 201im P ,rl d After.
I / m r )
-
IARIESi - ': ;:
A(tarSchoo)
-�-, �. ''�
'.
er
-'
Requested
Fundln 9
0.00
Fo ell Itne ICegFs show; the calcula[(ons used to determine the
.. -Annual Salary
-
,:' Salary
R
..
a ted
y
:.:. asta4
Ra
- 0.00
Total ' Matching
Funds
amounts rttquested
..
nt_n Name 12?l4nths-
E ulvabnt'
P,er[ent -
Amount:..
enh
,.
Percent �Ainoun[
0.00
pace (rant el a bulldmg)
(
:.fLu_rlIDt E111212 ees
-0
s
Amount
,,
-
_
0.00
096
0'000.00
0%
0.00
0.00
0 00
After School: N/A
I,
--_10f
Full -Time Total
uPPlies - office paper, printing, postage)
0.00'
0:00
0.00
upplles-program (a.g. curricula, books)
F 0.0'-•
.00
•
.:
0.00
0.00
EedCL--rime LSe@j9npYes1
0.000
00
0.00
OramCoordinator -` - •`
24,000.00
;..':' 10096.
24,000.0070.00
0.00
096
0.00
24,000 00
5 250.00
Aft- -School: ARer SchcoliSalary of..;29,250 (hourly rate of;30.00.
�T
0.00
0.00
0.00
p. hour z 5�hrs/day z 195 Cays x 1'coordinator!) Average of $30 pr
0.00
z 5 hrs/day-x 160 nays x 1 coordinator.
nsvlo. s- ?
6,400.00
20C96
12,800,_
0.00
C",6
0.00
12,800.CO
2,800.00
Ager -School. After School Salary of $15,600.00(houily late of $10
per hour x 5 hr5/ezy x 195 days x 2 counselors ) Average of Si0 h. z
4 hrs/dayx 160 days x.2 counselors I :.
ui,zeicrs
6,899.20
10046
6,899.20
0.00
046
0.00
6,899.20-
'1,509.20
Aft-Sch-1: Aftol Sgfaol Salary of$8,408.40(homiyL fate of
0.78 pe: 1-1: fi I:rS/Jay > 395 aiij s x 1 :., rselcr) Averege of
$10.76 hr x 5 1:.s/Jay x 160 days x 1 counselor
r lselors- 2
6,700.00
200%.
13,500.00
0.00
01(
0,00
13,500.00
2,933.20
Atter-School: After School Sala.ry'af$16,333,2Q (hourly rate of
'
510.57 per hour % 4 hrs/day x 19S dairs x 2 cou0se1o11 )Average of
;'
510 47 I r z 4 hr /day x'160 day x 2"coun I rs. ' _ • '''
--Part-Time 7o[al -
r,
-
p 0777T777 -7
-Too
-57099.20
-. 12A92-40
TOTAL ETES/SALARIES
6.0
;57,099.20
0.0
40.00
;57,099.20
*j12,492.40
t INGE BENEFITS
:all_ _Rare: I.c59c
---
4,368,09
0.00
4,368 09
-Comp's.P's _ Rate.
0.00
_ ---
_
0.00
0 00
�-
!employ ,______ Rate:
0.00
_
0.00
0.0c
7T7
D 00Afte=Schgol:
_...
So M.er 2010: --
nireinent _ Race: -
0.00
0.00
-
5 e 2011
the, Specify i provide calculations
Realm Ins. Cos[ per staff: -
0 00
0.00
0.00-.
After School N/A
life Ins. Rale: _
0.00
0 00
0.00
".�-
Attar $drool N/A
000
.. ...
Attachment 8, Contract R ; Rasolueon a 2010-xx ,
0.00
er School N(A
J �
TCT Line Item Y
0%
or
29%
1691
8°1
169,
699
699
Amigos for Kids
Page 1 of 2
Rev 6110
' TOTAL FRINGE BENEFITS ':
;4,368.09-
;0.00
;4,368.09
-�
PERATING EXPENSES: ,:After
5 00 2010 21
c�! ( /01
-
Surr)m} 2010/2011
fte) ciool and
AAS
5 me
f
•:!.
„
-.. •.
�tequastad
on 1.9
faval (Other than participants)
'- 0.00
'. 0.00
0.00
ravel (participants)''
0 00
O:QO
0.00
laala (Participants)
- 0.00
_
0.00
pace (rant el a bulldmg)
0.00
-0
0,00
,,
lllities (C9. telephone, utilities)
-
-0
0.00
000
00.
uPPlies - office paper, printing, postage)
0.00'
0:00
0.00
upplles-program (a.g. curricula, books)
'' 152 71
000
352.71
ton -Capital Equipment (lass than;1,000) (Lis[ each)
0.000
00
0.00
'. 0.00:00
.1 0
0.00
sp(tal Equipment (greater than ;1,000) (List each)
�T
0.00
0.00
0.00
0.00
Attachment 8, Contract R ; Rasolueon a 2010-xx ,
0.00
er School N(A
J �
TCT Line Item Y
0%
or
29%
1691
8°1
169,
699
699
Amigos for Kids
Page 1 of 2
Rev 6110
essional Services/ Independent Contractors 20,880.00 0.00
sstructor (4st uch);.. - ':. 1; 0 00 :' -. .:.... 0.00
' 0.00 .: 0 00
trtlllsd Teachaf (Lliteacn)" '' 30,880 00 -- 0.00
i0ed Teacnu -2 20,880.00 0.00
-- --
scot (Litt oath) D.DD 0.00
C 00 0 00
colewonal Serv(us/ Indape ndent conenceor - - 0.00 ---- 0.00
Ills an al (List each)
o.cc 0.00
- -- -
cr 0 00 0 00
�n:eer5 -
ersinrg 0.00 - -' -'O.00
w:l: u„nd �r4auiny O.D� D.00
nisslan to field trigs 0.00 0.0(
Ilher - Additional (List each) ---_ 0.00 -_-_-- --_-- 0.00
nlly Events
i
entiyes (a (awards, adml;slap passes, awardz certificates,
Apmtat and saftwamj
0 00
0 0
Dlllry Ins
0.00't
0-.0
.TAL OPERATING EXPENSES:
;21,032.71
;0.0
tministroti-/Indirect Costs - D%
an not .-sa 10%)
0.00
O.0
"-.`TOTAL BUDGET ..
;82,500.00
#O.0
)TAL?iqQRAM 11:1-1) ust
agree with Tat ii Program Budget gn`A9eg2y BpCpec yY r Sheet, `
20,880.00
870 DO" '� '�'� :�
❑.00
i
DDD Atter Scho 1 N(A 4I
20,880.00
870.00
0.00
0.00
000
000 Aftnr-Schogh N[A
O°/
20,880.00
870 DO" '� '�'� :�
25% 1
20,880.00
87000 Atter School:`$29/hr 2hr/tlay 195 days;
251
U.DD
0.00
000
0.00 Att 5h 1: NjA
0.00
0.00
D r°
0.00
__ _
-6.60 Aft r -School: N/A
0.00
27,994.00
0,00
-- 0.00 After -School: N/A
U°L
0.00
0.00After.5chgol:'N/A' �
I
D°,
O.OU
6.05 A(tar School: N/A I
0" °
0.00
0.00 Aft 5 hool. N/A
0°r°I
0.00
271999.00
0.00
'' 7,999.00 After-Sctiool: Fqur events " $1750 =7,000 One event held each
q art- }
'; is
0°Jof
0 00
': 18 700 00 nfte 56 -1. Partic pant InCehqyes (i each q antes *100
st d t T$4675) $18,70000
I
O°/o
0.00
2,294.00
;21,D32.7I
- ;53,489.00 j
25%1
o^rq
100%q
II
I ;82,500.00
;fi5,981.40 -
$198,481.90 I
Amigos for Kids
II I I Pape 2 of 2
AOacnment B, Contract a_; Rea0lu0gn 0 2010-- Rev 6110
for Learning
Attachment B, Contract #_; Resolution # 3010-xx
TCT Line item
Page 1 of 3
Rev 6110
23h.
0%
23
0%
23
for Learning
INGE BENEFITS
844.56
0.00
844 56
I I
1
i/Mica Ra[z: 7 05 /
Rate: 100/
110A0
_
0.00
1
tmploy Rate: 5.130/
35.24
0.00
35.24
777�-'
AEter School 'A4L matches up to 3 /, o++f
eacp ergploY e's
salary.
irement Rate: 3.00%
331.20
0.00
ter Specify & provide calculations
-
o.00
1,788.48
After.School: A4 pays 100% of employee
health insaurance.
Health
Health Ins. Cast per Stat!: varies
1 788.48
rate for designated staff average
16916 of s lafies.
,.
depending
_ I
OR
an age &
-..-..
4 o /o
10.12
- ' 0.00
10.12
After School: A46pay@ 100 % of emp y
--
e�life insurance
benefit.
Life Ins. Rate: 0.0004
I
-" rtzte.
0.00
0.00
AFterSchool:
0%
$0.00
$3,120.00
$ 0.00 TCT Flrin is 28.26U87502757U2 %
fof TCT Requested
541aries
6`/c
TOTAL FRINGE BENEFITS$3,120.00
- -
a
�-
10/11
After -School and
1_
'ERATING EXPENSES:
After -School 2010/2011
-Summer 2010/2011
Summer _.. Matching Funds jf
Requested Amount
Funding ,.
-;
100.00
300.00
After -School: estimated 30 site visft5
�15'pef Semes
er *'2.
avel (other than participants)
. semesters) @ 20 miles average round trip per site ws+t
$300 This is, equivalent; to approx. $U.73 per session
icits)
ave l ( partpan
0.00
After School:
0%
:als (participantr)
0.00
After School: I
i
0%
:ace (rant or a building)
6Q0.00
600.00
After -'School. Office space for this program represe
is 1% of total '
{ offlce�space(g60,000)�_
tlities (a.g. telephone, utilities)
--
0.00
.After Schoof:
0%
ipplies -office (e.g. paper, printing, postage)
0.00
Attie School'
77 7
0
ipplies-program (e.g. curricula, books)
5,000.00
5,000.00
After School $20 pee'child for art Supplies ".:250 c
IltlrE.n $5 000` t
(equivaleptto approx. $.12.25 pe'r-3esslon " 4Q8 ses
ons).
10
)n -Capital Equipment (less than $1,000) (List each)
0.00
0.00
0.00
0.00
Qfter Schogl:
-
---------- ------- 7777777:-:
- 0.00
Aftei School: y.
0%
' ... ..:. ....
;.
:..;
0.00
.:. AEtar School:
0
tpitalEquipment (greater than $1,000) (List each)
0.00
0.00
0.00
:., ...
0.00
' :
Afte
_
r Schoo_I, - )
-
ibcontractors (List each)
0.00
0.00
0.00
0.00
j=
AfterSctiiiol
.
I;
Page 2 of 3
Allachment B, Contract S_; Resolution #201 Q-xx Rev 6110
for Learning
Attachment B, Contract #_; Resolution 4 2010-xx
Page 3 of 3
Rev 6110
59%
59%
0%
0%
C=L -
0%
71%
0%
100%
MDFLP
ties (e.g. telephone, utilities)
0.00
'.:
Aker School �/A
I
Plies - office (4.9. paper, printing, postage)
0
!
o%
..:.
0.00
,:
,.
After ScH4ol N/A '
•,
1
_
.;
:
is
0%
plies -program (e.g. curricula, nooks)
' 12,200.00
'`0 QQ
12,200.00
0:00 After.
School ( West End Due Marti,'.Shen4ndoah,
erld
`
'd,.)ose
William) 13ROGIiP.h1"SUPPLIES
-
Educahopal Con. sumabiz5 for (5) park Saes: art supplies;
paper
,
'.
.
pencils, craft suppl!es;'games woad smart activities
$940/site
i sites/
_.
¢4,700 -
`
Literacy Themaflc units for each site with a minimum
of t10)
supplemental
literature selections $500 per unit fo(
(5) sites hr
E
. literacy
a
thematic units will be implemented at [o�al
of $7,500.
Capital Equipment (less than $1,000) (List each)
0.00
_._-..
._.-
._.t____
0.00
0.00
0.00
"'
I
14/°
0.00
_ -
After -School: N/A
.tal Equipment (graacer than $1,000) (List as ch)
.. _
0.00
0.00
0.00
0.00
_.
After -5 chool.'N/A
,wntracwr- (Lis[ each)
0.00
0.00
0.00
0.00
�
- _
0
�.CO
After-Schoob•N A
0.00
Aftzr-School: N/A
0%
0.00
;.: -:
After -School'.. -N/A
dessional Services/ Independent Contractors
29,250.00
0.00
29,250.00
0.00
Instructor (List each): -'
- 0.00
- 0.00
O.Oo
0.00'
' ''" "'-"D
-
0%
0 00 .
Aker-Scliool:;N/A .. :
...'.,:...:.
0%
0%
:_art_
lfied Teacher(List each)
0.00
_
0.00
_
0.00
-
0.00
-.-f
0.00
I:
Aker-Schoolf N/w'
;.:..
.. ..
"utor:(List each)
:._..'.-: 0.00
_.,.
'- 0.00
0.00
0.00
D%
w
- -
0.00
'' :
After School} N/A
Professional Services/ Independent Contractor-
29,250.00
0.00
29,250.00
0.00
0%
ditional (List each)
nsultaM(s) -Sue Coordinator.'-
29,250 00'
29,250 00
!'
After School Contracted Persongel for City'of MiIpli TritiaUve
weeks @'15hours per y+eek is 565 hours @$50,00 per hour. $29;250'.
is dedicated to program Works direLYly witfithe five designatedisl[es::
providingtechnical assistance to�teachers and programs assistance:
to .
k managers Coritracted rsonnel resporisiblrf
parpe
for own benef�ts
'.`
her-
--
35%
lunteers
3 000 00
0.06
3,000.00
0.00
.
0 00
�
After School N/A `
-
0 00
Aftef School N/A!.
t
ckground screening :
0 /
0.00
After.-Schtool N/A;
0%
Imisslon to fleltl tops a'
F
000
I
After Schao� N/A'
i
Other -Additional (List each)
acting Motivational Family Literacy Event ..
3 000.00
:. . -..
-
0.00
',. -
3,000 00
--
0.00
... :. :..
3;000.00
''
3000.00
r;
After School Each site will host a Famdy'Ltera
sand
EvenE at their
park:::
Evan t will spotllghtatudentwnrk partners 4eading
Event
.'
Includessmry[elling II(eracy production and family
events Afr
can
-
OTAL OPERATING EXPENSES:
{
Square's Armbnster ;Duarte ]pse. Mart and`She
andoah 5 * #
00-
445,950.00
{0.00
45,95q OQ
�0 00
T
4
54%
c
'an not zxcead 10%)".
7,694.46
i
7,694 46
i
4.
ti
TOTALBUDGET' .:" ..'
84,742.12
484,742 12
4o.00ll
e^
us
agree with Total Priigran� Budget op Agentg,Budget Wrir�csheet
�'
100%
$84,742.12
Attachment S. Contract #_; Resolution # 2Q10-xn
Page 2 of 2
iRev
6110
Enter Agency Name Staffing Plan
Staffing Plan must EXACTLY match the paid and in-kind staff, volunteers, consultants and sub -contractors described in
Attachment A and listed in the Program Budget. Add or delete rows and adjust links to the Program Budget as necessary.
Page 1 of Pages
Attachment B, Contract i/_, Resolution i/ 2010-xx Rev. 6/10
Enter Agency Name Staffing Plan
Page 2 of Pages
Attachment 8, Contract #_, Resolution // 201 o-rx Rev, 6/10
Enter Agency Name
Teachers
# of ftatic
Staff* 1: Yes o:
PA
Staffing Plan
Attachment B, Contract #_, Resolution It 2010•xr.
Page 3 of Pages
Rev. 6110
,7
Current;:certification by the"State;'
Status:!'PT
a'<
of Florida,
Responsibilities: Responsible for ..
tea chi rig: and tutoring .the children,
preparing theaessons, :co mplying with
the stated curriculum and lnstructiona
materials, 'preparin "arid
irnplernenting,reiated curriculum
`
activlties,�andicoordinatlng with the
ParkCounselors avid other staff
Yes -
N/A "n
N/A
-
Attachment B, Contract #_, Resolution It 2010•xr.
Page 3 of Pages
Rev. 6110
Enter Agency Name
Counselors
F:atii
# :of -.Yes c
Staff* No
5 � y
Staffing Plan
Subcontractor: farts for Learning
Page 4 of Pages
Attachment B, Contract #t_, Resolution 412010-xx Rev. 6/10
Enter Agency Name
Staffing Plan
* # of Staff refers to the number of paid and in-kind staff, subcontractors, consultants and volunteers in each position identified.
**Volunteers may only be counted towards the staff: participant slot ratio if they are screened and trained and they work days and times
that match what would be required for a paid staff member in the position a volunteer occupies.
Page 5 of Pages
Attachment B, Contract #_, Resolution 112010-xx Rev. 6/10