HomeMy WebLinkAboutSUMMARY FORMc�
AGENDA ITEM SUMMARY FORM
FILE ID: J0
Date: 7 /-9 / 2010 Requesting Department: Parks & Rec Law Department
Commission Meeting Date: 9 /-16 / 2010 District Impacted: All Matter ID No.
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Rental of Nine (9), Fifteen 15 Passenger Vans
Purpose of Item:
The nature of this item is to establish a short-term contract for the rental of nine (9), fifteen (15)
passenger vans, with Safeguard America, Inc., for one (1) month from July 14 through August 13,
2010, and two (2) months between June and August 2011 for the Parks and Recreation Department
Summer Program, under IFB 206204. Funds allocated from Account Code
0001.295999.544000.0000.00000.
Background Information:
The City of Miami Parks and Recreation Department has a need for rental of nine (9), fifteen (15)
passenger vans. Vans are needed to supplement the hired bus service to transport participants in
summer camp to important activities including field trip, learn -to -swim lessons and End -of -Summer
Picnic. On June 8, 2010, the Purchasing Department issued an Invitation for Bid (IFB No. 206204).
As required by the Procurement Code, the IFB was advertised and issued online. On June 28, 2010,
at the bid opening, one (1) bid was submitted and is tabulated. The Purchasing Department is
recommending award to Safeguard America, Inc., the sole responsive and responsible bidder per bid
specifications. The estimated total contract amount is $75,600. In order to provide continuity of
passenger vans to the Parks & Recreation Department, the Purchasing Director awarded the contract
under his award threshold for $25,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 0001.295999.544000.0000.00000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $25,200
Final A
CIP
GrVA109 or receiving c nds v "
Risk Manageme
Purchasing`-- Z� Dept. Director,
Chief City Manager_