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Resolution: R-10-0340
File Number: 10-00782
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 7/29/2010
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATIONS OF THE CITY MANAGER APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR PROPOSALS NO. 209202,1, THAT THE PROPOSER, MCGLADREY &
PULLEN, LLP, IS THE TOP-RANKED FIRM FOR THE PROVISION OF EXTERNAL
AUDITING SERVICES FOR THE CITY OF MIAMI; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE, SUBJECT TO CONSULTATION WITH
THE CITY ATTORNEY, A PROFESSIONAL SERVICES AGREEMENT FOR A ONE
(1) YEAR PERIOD IN AN AMOUNT NOT TO EXCEED THREE HUNDRED AND
NINETY THOUSAND DOLLARS ($390,000), WITH OPTIONS TO RENEW FOR UP
TO TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT THE SOLE DISCRETION
OF THE CITY COMMISSION, IN AN ANNUAL AMOUNT NOT TO EXCEED FOUR
HUNDRED THOUSAND DOLLARS ($400,000) FOR ANY FIRST RENEWAL YEAR
AND IN AN ANNUAL AMOUNT NOT TO EXCEED FOUR HUNDRED AND TEN
THOUSAND DOLLARS ($410,000) FOR ANY SECOND RENEWAL YEAR, FOR A
TOTAL CONTRACT AMOUNT NOT TO EXCEED ONE MILLION TWO HUNDRED
THOUSAND DOLLARS ($1,200,000); ALLOCATING FUNDS FROM ACCOUNT
CODE NO. 00001.161000.532000; FURTHER DIRECTING THE CITY
ADMINISTRATION TO UNDERTAKE IN APRIL 2011 A NEW REQUEST FOR
PROPOSALS FOR EXTERNAL AUDITING SERVICES AND TO RETURN TO THE
CITY COMMISSION WITH RESULTS AND RECOMMENDATIONS.
WHEREAS, Request for Proposal ("RFP") No. 209202,1 was issued to secure External Auditing
Services for the City of Miami ("City") Department of Finance; and
WHEREAS, pursuant to the City's Procurement Code, the RFP was advertised and issued
on-line, and three (3) proposals were received and evaluated by an Evaluation Committee; and
WHEREAS, the Evaluation Committee determined that the proposer, McGladrey & Pullen, LLP
("McGladrey & Pullen, LLP"), was the top-ranked firm for the provision of External Auditing Services
for the City; and
WHEREAS, the Audit Advisory Committee, serving as the Evaluation/Selection Committee,
recommended the reduction of the term from an initial one (1) year period with the option to renew for
four (4) additional one (1) year periods, to an initial one (1) year period with the option to renew for
two (2) additional one (1) year periods at the sole discretion of the City Commission, in an effort
towards the best practice of the shortened term, the allowance for possible engagement of a new firm
via a new competitive process and the avoidance and prevention of any potential appearance of
impropriety or conflict of interest; and
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File Number: 10-00782 Enactment Number: R-10-0340
WHEREAS, the Evaluation Committee recommended to the City Manager to negotiate the terms,
conditions, and prices with McGladrey & Pullen; and
WHEREAS, the City Manager concurred with the findings of the Evaluation Committee; and
WHEREAS, the City Manager has negotiated terms, conditions, and prices for a professional
services agreement with McGladrey & Pullen allowing for a one (1) year term, with options to renew
for up to two (2) additional one (1) year periods at the sole discretion of the City Commission; and
WHEREAS, the City Commission has directed to further negotiate the terms, conditions, and
prices for a professional services agreement and to expend funds in an annual amount not to exceed
Three Hundred and Ninety Thousand Dollars ($390,000) for a one-year period beginning as of
October 1, 2010, with any first renewal period annual contract amount not to exceed Four Hundred
Thousand Dollars ($400,000), and any second renewal period annual contract amount not to exceed
Four Hundred and Ten Thousand Dollars ($410,000), for a total contract amount not to exceed One
Million, Two Hundred Thousand Dollars ($1,200,000); and
WHEREAS, it has been deemed by the City that the negotiated fees with McGladrey & Pullen, are
fair and reasonable; and
WHEREAS, the City Commission has further directed the City Administration to undertake in April
2011 a new Request for Proposals for External Auditing Services and to return to the City
Commission with results and recommendations;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager's recommendation to approve the findings of the Evaluation
Committee, pursuant to RFP No. 209202,1, that the proposer, McGladrey & Pullen, is the top-ranked
firm for the provision of External Auditing Services for the City, is accepted.
Section 3. The City Manager is authorized {1} to negotiate and execute, subject to consultation
with the City Attorney, a Professional Services Agreement for a one (1) year period in an amount not
to exceed Three Hundred and Ninety Thousand Dollars ($390,000), with options to renew for up to
two (2) additional one (1) year periods at the sole discretion of the City Commission, in an annual
amount not to exceed Four Hundred Thousand Dollars ($400,000) for any first renewal year and in an
annual amount not to exceed Four Hundred and Ten Thousand Dollars ($410,000) for any second
renewal year, for a total contract amount not to exceed One Million Two Hundred Thousand Dollars
($1,200,000), with funds allocated from Account Code No. 00001.161000.532000.
Section 4. The City Administration is further directed to undertake in April 2011 a new request for
proposals for external auditing services and to return to City Commission with results and
recommendations.
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Enactment Number: R-10-0340
Section 5. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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