HomeMy WebLinkAboutLegislationA RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR PROPOSALS NO. 209202, 1, THAT THE PROPOSER, MCGLADREY &
PULLEN, LLP, IS THE TOP-RANKED FIRM FOR THE PROVISION OF EXTERNAL
AUDITING SERVICES FOR THE CITY OF MIAMI; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR A ONE (1)
YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE
(1) YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $430,000, FOR
A TOTAL CONTRACT AMOUNT NOT TO EXCEED $1,290,000; ALLOCATING
FUNDS FROM ACCOUNT CODE NO. 00001.161000.532000.
WHEREAS, Request for Proposal ("RFP") No. 209202,1 was issued to secure External Auditing
Services for the City of Miami ("City") Department of Finance; and
WHEREAS, pursuant to the City's Procurement Code, the RFP was advertised and issued on-line,
and three (3) proposals were received and evaluated by an Evaluation Committee; and
WHEREAS, the Evaluation Committee determined that the proposer, McGladrey & Pullen, LLP
("McGladrey & Pullen, LLP"), was the top-ranked firm for the provision of External Auditing Services
for the City; and
WHEREAS, the Audit Advisory Committee, serving as the Evaluation/Selection Committee,
recommended the reduction of the term from an initial one (1) year period with the option to renew for
four (4) additional one (1) year periods, to an initial one (1) year period with the option to renew for two
(2) additional one (1) year periods, in an effort towards the best practice of the shortened term, the
allowance for possible engagement of a new firm via a new competitive process and the avoidance
and prevention of any potential appearance of impropriety or conflict of interest; and
WHEREAS, the Evaluation Committee recommended to the City Manager to negotiate the terms,
conditions, and prices with McGladrey & Pullen; and
WHEREAS, the City Manager concurred with the findings of the Evaluation Committee; and
WHEREAS, the terms, conditions, and prices have been negotiated with McGladrey & Pullen, in
substantially the attached form, allowing for a one (1) year term, with the option to renew for two (2)
additional one (1) year periods; and
Cite ofAflan:i Page 1 oft File Id: 10-00782 (Farsionr 1) Printed On: 71912010
Cit of Miami
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LqVResolution
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File Number: 10-00782
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR PROPOSALS NO. 209202, 1, THAT THE PROPOSER, MCGLADREY &
PULLEN, LLP, IS THE TOP-RANKED FIRM FOR THE PROVISION OF EXTERNAL
AUDITING SERVICES FOR THE CITY OF MIAMI; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR A ONE (1)
YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE
(1) YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $430,000, FOR
A TOTAL CONTRACT AMOUNT NOT TO EXCEED $1,290,000; ALLOCATING
FUNDS FROM ACCOUNT CODE NO. 00001.161000.532000.
WHEREAS, Request for Proposal ("RFP") No. 209202,1 was issued to secure External Auditing
Services for the City of Miami ("City") Department of Finance; and
WHEREAS, pursuant to the City's Procurement Code, the RFP was advertised and issued on-line,
and three (3) proposals were received and evaluated by an Evaluation Committee; and
WHEREAS, the Evaluation Committee determined that the proposer, McGladrey & Pullen, LLP
("McGladrey & Pullen, LLP"), was the top-ranked firm for the provision of External Auditing Services
for the City; and
WHEREAS, the Audit Advisory Committee, serving as the Evaluation/Selection Committee,
recommended the reduction of the term from an initial one (1) year period with the option to renew for
four (4) additional one (1) year periods, to an initial one (1) year period with the option to renew for two
(2) additional one (1) year periods, in an effort towards the best practice of the shortened term, the
allowance for possible engagement of a new firm via a new competitive process and the avoidance
and prevention of any potential appearance of impropriety or conflict of interest; and
WHEREAS, the Evaluation Committee recommended to the City Manager to negotiate the terms,
conditions, and prices with McGladrey & Pullen; and
WHEREAS, the City Manager concurred with the findings of the Evaluation Committee; and
WHEREAS, the terms, conditions, and prices have been negotiated with McGladrey & Pullen, in
substantially the attached form, allowing for a one (1) year term, with the option to renew for two (2)
additional one (1) year periods; and
Cite ofAflan:i Page 1 oft File Id: 10-00782 (Farsionr 1) Printed On: 71912010
File Number: 90-00782
WHEREAS, the City is authorized to expend in an annual amount not to exceed $430,000 for a
total contract amount not to exceed $1,290,000; and
WHEREAS, it has been deemed by the City that the negotiated fees with McGladrey & Pullen, are
fair and reasonable:
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager's recommendation to approve the findings of the Evaluation
Committee, pursuant to RFP No. 209202,1, that the proposer, McGladrey & Pullen, is the top-ranked
firm for the provision of External Auditing Services for the City, is accepted.
Section 2. The City Manager is authorized {1} to negotiate and execute a Professional Services
Agreement, in substantially the attached form, for a one (1) year period, with the option to renew for
two (2) additional one (1) year periods, in an annual amount not to exceed $430,000, for a total
contract amount not to exceed $1,290,000, with funds allocated from Account Code No.
00001.161000.532000.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
GO ofMia rni Page of2 File Id: 10-00782 (Version: 1) Printed On: 71912010