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HomeMy WebLinkAboutWaiver MemoCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Migoya DATE: July 7, 2010 FILE: City Manager SUBJECT: Waiver of Competitive Bidding Procedures: Authorization for work and an Agreement to Bureau Veritas North America, Inc. FROM: Alice N. Bravo, P.E., Director REFERENCES: Stadium Site Parking Project Capital Improvements Program B-30648 ENCLOSURES: RECOMMENDATION In order to ensure health safety a Health and Human Risk Assessment and Soil Management Plan Preparation and Implementation Services were determined to be required for the Stadium Site Parking Project (Project). In the interest of maintaining continuity of work, to avoid undue additional costs, it was determined to be in the City's best interest to request Bureau Veritas North America, Inc. (Bureau Veritas) perform the work. It was not practicable or advantageous for the City of Miami to utilize competitive sealed bidding procedures to procure these services given their importance to ensuring health safety and in consideration of the Project schedule. We recommend that the City Commission concur to waive the formal requirements set forth in the Code of the City of Miami, as amended, in Section 18-85, and affirm and adopt these findings, in order to authorize the additional work and authorize an agreement with Bureau Veritas for the remaining work. BACKGROUND The City of Miami (City), Miami -Dade County and the Florida Marlins, LP executed a Baseball Stadium Agreement on March 3, 2008, outlining the general terms and conditions under which the parties would design, develop, construct and operate a Major League Baseball Stadium. The City is responsible for the design and construction of the surface parking lots and parking garages. During the pre -construction phase of the Project it was determined that Human Risk Assessment and Soil Management Plan Preparation Services are required to identify and provide recommendations for any potential human health risks to construction workers from potential exposure to soils compounds on the proposed surface parking lots and parking garages. Bureau Veritas has been involved in environmental work on location since 2007 as the site was previously in use for Orange Bowl redevelopment and demolition efforts. The firm has provided environmental services such as preparation of Phase I, Phase II, Site Assessment Reports and Site Sampling Reports, and DERM compliance coordination services. It was determined that it was in the best interest of the City of Miami to award to Bureau Veritas to provide the required Human Risk Assessment and Soil Management Plan Preparation Services for the stadium site, in the interest of maintaining continuity of work and to avoid undue expenditures in the transfer of site -related historical and analytical information. Task 1 of both the Health and Human Risk Assessment and Soil Management Plan Preparation proposals, attached as exhibits to the agreement, were thus completed by Bureau Veritas. The City wishes to enter into an agreement for the remaining tasks, in an amount not to exceed $126,692. Formal Commission authorization for both the completed and the remaining tasks are now required. Your signature below will signify your concurrence with the assimilation of these findings as your own justification for procedures and recommendation to authorize the work and agreement with Bur V vitas North America, Inc. for the work. r Approved: Carlos . Migoya, City Manager above recommendation and your the waiver of competitive bidding to authorize the execution of an