HomeMy WebLinkAboutLegislationFile Number: 10-00858
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT, IN SUBSTANTIALLY ATTACHED FORM, WITH PUBLIC
FINANCIAL MANAGEMENT, INC., UTILIZING AN EXISTING CITY OF
PHILADELPHIA REQUEST FOR QUALIFICATIONS DATED APRIL 3, 2009, AND
SUBSEQUENT AGREEMENT, AS AMENDED, FOR THE PROVISION OF
FINANCIAL SERVICES, FOR THE OFFICE OF THE CITY MANAGER, EFFECTIVE
THROUGH MAY 31, 2011, WITH OPTIONS TO RENEW FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS, IN A FIRST YEAR ANNUAL AMOUNT
NOT TO EXCEED $125,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO.
00001.980000.534000.
WHEREAS, on April 3, 2009, the City of Philadelphia issued a Request for Qualifications for the
provision of Financial Services; and
WHEREAS, Public Financial Management, Inc. was selected to provide said services; and
WHEREAS, the Financial Services consist of, but is not limited to, providing expert advice and
analysis for collective bargaining negotiations; expert testimony; analysis of salaries, benefits, and
pensions for uniformed bargaining unit employees (law enforcement and firefighters) and
non -uniformed bargaining unit employees; preparation of materials/documentation; oral presentations,
meeting with government officials, etc.; and
WHEREAS, the City of Miami ("City") is in need of similar services procured by the City of
Philadelphia; and
WHEREAS, Section 18-111 of the Code of the City of Miami, Florida, as amended, states in the
purchase of necessary goods or services, the City may, in lieu of other city competitive bidding
procedures, accept a competitive bid which has been secured by or on behalf of any federal, state,
county, or municipal government or from any other governmental entity, state funded institutions and
not-for-profit organizations, subject to a determination by the Chief Procurement Officer that the
contract was entered into pursuant to a competitive process in compliance with City laws, policies and
procedures; and
WHEREAS, the Chief Procurement Officer has determined that contract entered by the City of
Philadelphia and Public Financial Management, Inc. was entered into pursuant to a competitive
process in compliance with City laws, policies and procedures; and
WHEREAS, the City of Philadelphia subsequent agreement with Public Financial Management,
Inc. as result of the formal competitive selection from its Request for Qualification dated April
City of Miand Page 1 of 3 File Id: 10-00858 (Version:: 1) Printed On: 711212010
City of Miami
f�
Legislation
Resolution
File Number: 10-00858
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT, IN SUBSTANTIALLY ATTACHED FORM, WITH PUBLIC
FINANCIAL MANAGEMENT, INC., UTILIZING AN EXISTING CITY OF
PHILADELPHIA REQUEST FOR QUALIFICATIONS DATED APRIL 3, 2009, AND
SUBSEQUENT AGREEMENT, AS AMENDED, FOR THE PROVISION OF
FINANCIAL SERVICES, FOR THE OFFICE OF THE CITY MANAGER, EFFECTIVE
THROUGH MAY 31, 2011, WITH OPTIONS TO RENEW FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS, IN A FIRST YEAR ANNUAL AMOUNT
NOT TO EXCEED $125,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO.
00001.980000.534000.
WHEREAS, on April 3, 2009, the City of Philadelphia issued a Request for Qualifications for the
provision of Financial Services; and
WHEREAS, Public Financial Management, Inc. was selected to provide said services; and
WHEREAS, the Financial Services consist of, but is not limited to, providing expert advice and
analysis for collective bargaining negotiations; expert testimony; analysis of salaries, benefits, and
pensions for uniformed bargaining unit employees (law enforcement and firefighters) and
non -uniformed bargaining unit employees; preparation of materials/documentation; oral presentations,
meeting with government officials, etc.; and
WHEREAS, the City of Miami ("City") is in need of similar services procured by the City of
Philadelphia; and
WHEREAS, Section 18-111 of the Code of the City of Miami, Florida, as amended, states in the
purchase of necessary goods or services, the City may, in lieu of other city competitive bidding
procedures, accept a competitive bid which has been secured by or on behalf of any federal, state,
county, or municipal government or from any other governmental entity, state funded institutions and
not-for-profit organizations, subject to a determination by the Chief Procurement Officer that the
contract was entered into pursuant to a competitive process in compliance with City laws, policies and
procedures; and
WHEREAS, the Chief Procurement Officer has determined that contract entered by the City of
Philadelphia and Public Financial Management, Inc. was entered into pursuant to a competitive
process in compliance with City laws, policies and procedures; and
WHEREAS, the City of Philadelphia subsequent agreement with Public Financial Management,
Inc. as result of the formal competitive selection from its Request for Qualification dated April
City of Miand Page 1 of 3 File Id: 10-00858 (Version:: 1) Printed On: 711212010
File Number: 10-00858
3, 2009, was for a period of one (1) year, with options to renew for three (3) additional one (1) year
periods; and
WHEREAS, the City of Philadelphia and Public Financial Management, Inc. entered into an
agreement for a first term period of May 14, 2009 through May 13, 2010; and
WHEREAS, the City of Philadelphia and Public Financial Management, Inc. amended the
agreement to enter into a second term period of May 14, 2010 through May 13, 2011, and
WHEREAS, approval by the City Commission is being sought to accept, adopt, or piggyback on
the City of Philadelphia's Request for Qualifications formal competitive process to acquire the
Financial Services requested by the City Manager; and
WHEREAS, authorization from the City Commission is hereby granted to allow the City Manager to
execute an agreement with a similar Scope of Services, prices, terms, and conditions as stipulated in
the City of Philadelphia agreement; and
WHEREAS, upon execution, said agreement will be effective through May 13, 2011 for an amount
not to exceed $125,000, with funds allocated from Account Code No. 00001.980000.534000;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized {1) to execute a Professional Services Agreement, in
substantially the attached form, with Public Financial Management, Inc., utilizing an existing City of
Philadelphia Request for Qualifications dated April 3, 2009 and subsequent agreement, dated June
18, 2009, as amended on May 24, 2010, for the provision of Financial Services, effective through May
31, 2011, with options to renew for two (2) additional one (1) year periods, in a first year annual
amount not to exceed $125,000, with funds allocated from Account Code No. 00001.980000.534000.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
J U L41 i :=
CITY ATTORNEY
City of Miami Page 2 of 3 File Id. 10-00858 (Version: 1) Printed On: 711212010
File Number: 10-00858
Footnotes:
(1) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
(2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id. 10-00858 (Version: 1) Priutted On: 711212010