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Home My WebLink AboutE-mail from Gene Tinnie regarding Board Appointments to VKBPTMartinez, Maribel From: Thompson, Priscilla Sent: Wednesday, April 28, 2010 11:44 AM To: 'Gene Tinnie' Cc: Forchion, Guy; Antony, Shiny; Latimore, Pamela; Martinez, Maribel Subject: RE: Board Appointments to VKBPT Importance: High Mr. Tinnie: We are preparing our board appointments for the May 13, 2010 meeting. We have not received a recommendation for appointment from the VKBPT as of this date. I would respectfully request that the trust submits it recommendation by Friday, April 30, 2010, so that we may include that information on the agenda. ID" -I C'C' ea 74, ToKpsolt, me City Clerk (305) 250-5370 fax (305) 858-1610 From: Gene Tinnie [mailto:dinizulu7@gmail.com] Sent: Wednesday, April 07, 2010 7:51 PM To: Thompson, Priscilla Cc: Forchion, Guy Subject: Re: Board Appointments to VKBPT Thank you, GT On Wed, Apr 7, 2010 at 7:11 PM, Thompson, Priscilla <PThompsonc,miamigov.com> wrote: OK. I am glad that the lines of communications are open. We will schedule the at -large appointment for the meeting of 5- 13-10. ��s�;eea � T o�rrpso�r, cr�c Cite Clerk (305) 250-5370 fax (305) 858-1610 From: Gene Tinnie [mailto:dinizulu7 cr,gmail.com] Sent: Wednesday. April 07, 2010 7:06 PM To: Thompson, Priscilla Subject: Re: Board Appointments to VKBPT 1 Thank you. I just got a call from Commissioner Dunn's office, and they should be sending me contact info for the two ladies. I hope we can close this matter at the first May Commission meeting. That would give us time to make a recommendation and for our full Board to act on it before submitting it for Commission approval. Thanks for everything. GT cc: Mr. Guy Forchion, VKBP Trustees On Wed, Apr 7, 2010 at 6:52 PM, Thompson, Priscilla <PThompson o miamigov.com> wrote: Unfortunately, we do not have any contact information on Ms. Williams or Ms. Gray. As I explained in an earlier email and which is supported in the backup documents for tomorrow's meeting, I will advise the Commission that the VKBPT will need to recommend a name for appointment. I will advise them that we have not received a name for recommendation. Additionally, I will request the 4/5 residency waiver for Member Pinkney. I hope this meets with your approval. �wisci��a 4 T oxrpsovr, CAC City Clerk (305) 250-5370 fax (305) 858-1610 2 From: Gene Tinnie [mailto:dinizulu7 i.gmail.com] Sent: Wednesday, April 07, 2010 2:36 PM To: Thompson, Priscilla Subject: Re: Board Appointments to VKBPT This is my reply from last evening. I am awaiting a return call from Mrs. Thompson to see if this item can be deferred to the next Commission meeting (or until next month, when the whole Board will have had an opportunity to act on a recommendation o fill the vacancy). Best, GT On Tue, Apr 6, 2010 at 10:55 PM, Gene Tinnie <dinizulu7(2cgmail.com> wrote: You have been reading my mind. I was going to write you this evening. We do not have a name as yet; the Nominating Committee has proffered a few names that we want to give full consideration, and we would wish to include Ms. Belle Gray among them. Can this item be deferred to the second Commission meeting this month? We would prefer not to address it as a "problem" only; we would want to offer a "solution" at the same time, in the form of recommending a person for the vacant slot. As a point of information, neither of these new appointees was present at the Board Meeting last night, and I may have copied you my Memo to Commissioner Dunn requesting contact information for the two ladies. We would want to apprise them of the current state of things with the Trust, of course, but also of the obligations which Trustees have, such as fundraising. Best, On Tue, Apr 6, 2010 at 8:58 PM, Thompson, Priscilla <PThompsoni,miamigov.com> wrote: I'm just checking with you to see if the VKBPT has a name to recommend for appoint at the April 8, 2010 meeting. IDI-se'aa 74, T oxrpsolr, affe City Clerk (305) 250-5370 fax (305) 858-1610 From: Gene Tinnie [mailto:dinizulu7Agmail.com] Sent: Friday, March 26, 2010 12:03 PM To: Dunn II, Richard P. (Commissioner District 5) Cc: Carswell, Keith; Forchion, Guy; Thompson, Priscilla Subject: Board Appointments to VKBPT VIRGINIA KEY BEACH PARK TRUST 4020 Virginia Beach Drive Miami, FL 33149 T: 305-960-4600 W: www.vir2iniakeybeachbark.net TO: The Hon. Richard P. Dunn, II, Commissioner, City of Miami (via e-mail) FROM: Gene S. Tinnie, Chair, Virginia Key Beach Park Trust SUBJECT: Board Appointments DATE: March 26, 2010 MEMORANDUM Greetings to you, Commissioner Dunn. This Memo comes to address a number of questions and issues which have arisen in relation to the recent Board appointments to the Virginia Key Beach Park Trust (VKBPT), which were approved by the Miami City Commission at its meeting of March 11. You might already have been apprised of some of these by the City Clerk's office, and/or by Mr. Guy Forchion of our Trust staff To begin with the simplest first, I know I speak for all of my fellow Trustees in being most appreciative of the Commission's re -appointment of Mrs. Enid C. Pinkney to the Trust in an at -large capacity, at the Trust's recommendation, not only for her to continue to bring her experience and expertise to the table in this time of transition, but also by the unanimous vote that was required to fulfill the technical requirement of waiving the term limit on her service. However, just to ensure that all matters are correct and duly transparent, there is another vote which will be required, which is the 4/5 minimum to waive the property ownership prerequisite, since Mrs. Pinkney has sold the property that she once owned within the City limits. We will draft a formal communication to the City Clerk for this matter to be brought before the Commission for a formal vote. Two other members, both new, were also approved by the Commission on March 11: Ms. Lillie Williams, appointed by your office for District 5, and Ms. Bell Gray, appointed at -large, also by way of your nomination. Of course, we wish to welcome all new members of the Trust as soon as possible after their appointment, and we recognize the need both for us to get them "up to speed" with the current status, issues, challenges, and opportunities facing the Trust, and to learn from them what their own interests, skills, capabilities and preferences are in how they might best serve the Mission. As a vital point of information, for example, all new Trustees should be apprised of the obligation which the Trust has voted in place for each Trustee to raise or contribute a minimum of $1,000 per year. This represents a token of our own commitment, even as we ask others to participate in fundraising and financial support, which now becomes an even more urgent part of our work in the light of the City's financial condition. For all of these matters, we would appreciate receiving the contact information for the newly appointed Trustees, or your providing them with our contact information, so that we might have the benefit of conversing with them prior to our next Board meeting (first Monday of each month, except August), on April 5. In addition to this need, a second issue arises in the appointment of Ms. Belle Gray as an at -large Trustee, filling the slot formerly held by Mr. Bruce Matheson. (I regret that I was unable to be in the Commission Chamber at the time, whereby I might have been able to address this, but the technicality also escaped the Clerk at the time, as a very rare oversight.) The technicality is that, in accordance with the Ordinance and By-laws by which the Trust was created, at -large members are to be voted upon by the Trustees, and their names brought to the Commission for a vote of approval. The appointment of Ms. Gray did not follow this procedure, and therefore becomes questionable. Under these circumstances, it would seem to me that our most prudent course of action going forward might be twofold: On the one hand, the Trust will need to ascertain from our Nominating Committee whether it has identified the names of persons to be considered and voted upon to be recommended for Commission approval. On the other hand, it would behoove us to have a conversation with Ms. Gray as soon s possible so as to ascertain her interests, willingness to serve, etc., so that she, too, may be considered for such a recommendation. We would hope to do this before our April 5 Board Meeting, if possible, and make our final recommendation known to the City Clerk thereafter for appropriate inclusion in the Commission Meeting Agenda. (If needed, I can supply you with copies of my correspondence with the Clerk's office on these issues.) Thank you for your kind attention to these matters and to our rather urgent request for the contact information for the two recently approved Trustees. We look forward to your reply. With all best regards, we remain. Cc: Mr. Keith Carswell; Mr. Guy Forchion; Trustees, City Clerk