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Home My WebLink AboutTabulation.( V'��ipDate: J f Joseph M. Moore, Chief Operating Q icer ward approved per School Board Policy 6.14 — TERM CONTRACT FORP1,KYGROUND EQUIPMENT SURFACING, SHADE STRUCTURES & FITNESS TRAILS - REVISED DATE: April 21, 2010 DATE OPENED: April 7, 2010 DATE SOLICITED: March 17, 2010 DATE POSTED: April 22, 2010 CONTRACT PERIOD: May 3, 2010 through May 2, 2015 REQUESTING DEPARTMENT: Various Schools & Departments FINANCIAL IMPACT The estimated annual financial impact to the District budget is $5,000,000. The source of funds is the f various schools and departments budgets. Items to be purchased include playground equipment, outdoor fitness equipment, shade structures, fitness trails, installation, site preparation, dig -out and excavation, sand, concrete for the pads and sidewalks, surfacing for ADA accessibility and the installation of the surfacing. The equipment is bid at a firm percentage discount off list price plus freight and installation. Surfacing, surfacing installation and all site prep is bid at a firm rate per square foot. The bid establishes a pool of pre -qualified vendors to furnish and install shade structures and fitness trails as requested. The project coordinator for the school site manages each project. All equipment and surfacing are approved by Risk Management. AWARD RECOMMENDATION / TABULATION MINt7RITY ITEM I ITEM 2 ITEM 3 ITEM 4 STATUS VENDOR (Ace Surfaces) -- --- -- -- American Recreational --- 9% 5% Various N/A Solutions, Inc. Apollo Sunguard 8 5% No Bid No Bid No Bid Systems Bliss Products & --- 12.5% 35% Various N/A Services, Inc. Christensen Systems --- No Bid No Bid No Bid No Bid Columbia Cascade --- 12% No Bid No Bid No Bid Company D.W. Recreation --- No Bid 25% No Bid No Bid Services, Inc. Gametime --- 15%_ 25% Various N/A 515.00 & uo 10% $14,999 & less Lanier Plans, Inc. dba --- 10% 28% Various N/A Korkat, Inc. Plavland 5% H2O Leadex Corporation --- 4% 34% Various N/A Plavcraft 2% Sportsplay Landscape) Miracle Recreation --- 20% 40%lVarious Various $2.00 per so ft Equipment Com an No Fault Sport Group, No Bid I No BidVarious N/A LLC Play It Safe 6 10% Union 29% N/A Land 8% Exccent play 8% Sports Play Playmore West; Inc. --- 10"xo 135% Various N/A 10.000 & UP 2% less than $10.000 PlayPower LT --- 10% No Bid Various N/A Farmington, Inc. RCP Shelters, Inc_ --- No Bid No Bid No Bid No Bid Regal Contractors, Inc. --- No Bid 28% Various N/A Rep Services, Inc. --- 3% 36% Various N/A Shade Systems, Inc. --- No Bid No Bid No Bid No Bid SkyShades of South 6 No Bid No Bid No Bid No Bid Florida Southeast Surfacing & --- No Bid Various Various N/A Recreation LLC Spectra Contract --- (10%) (5%) $10.99 per sq ft N/A — turf & $9.99 Flooring Der sa ft — PIP Sports Systems --- 5% 175% Various N/A International, Inc. Sun Shade, Inc. --- No Bid No Bid No Bid No Bid Superior Park --- 5% Superior 75% Various N/A Park Systems, Inc. Systems & Recreation Creations Taylor Supply LLC -- 7% No Bid No Bid No Bid Childforms VENDOR ITEM 5 & Blue ITEM 7 ITEM 8 ITEM 9 (Ace Surfaces) --- Valley I --- --- American Recreational Solutions, Inc. No -T Industries No Bid $1.50 per sg ft I I I TofTurf by Roberson I --- No Bid No Bid Various N/A Industries, Inc. j Bliss Products & Services, Inc. Yes 7% 35% $1.75 per sq ft West Construction. Inc,. --- 5% 25% Various N/A VENDOR ITEM 5 ITEM 6 ITEM 7 ITEM 8 ITEM 9 (Ace Surfaces) --- --- I --- --- American Recreational Solutions, Inc. No -T No Bid No Bid $1.50 per sg ft No Bid Apollo Sunguard S stems No No Bid No Bid No Bid No Bid Bliss Products & Services, Inc. Yes 7% 35% $1.75 per sq ft $55.00 per cubic yard Christensen Systems No No Bid I No Bid No Bid No Bid Columbia Cascade I Company No 12% j No Bid I No Bid No Bid D.W. Recreation Services, Inc. No i No Bid 25% $1.50 per so ft $30.00 per cubic yard Gametime Yes 15%- $15,00 & up 10%- 0%-$14.999 & $14.999 less 25% ( $1.25 per so ft I $28.00 per cubic vard Lanier Plans, Inc. dba Korkat, Inc. No 10% 10% $1.73 per sq ft No Bid Leadex Corporation j I Yes I1% i 2% Playcraft Sportsplay (1 % Landscape Structures) 40% $1.38 per so ft $45.00 per cubic yard Miracle Recreation Equipment Company Yes 10% 40% $1.50 per sq ft $75.00 per cubic yard No Fault Sport Group, LLC No No Bid No Bid No Bid No Bid Play It Safe Yes 10% 27% $1.60 per sq ft $62.00 per cubic vard � Playmore West, Inc. Yes 10% $10,000 & 35% $2.50 per so ft $65.00 per cubic vard I ITEM 10 ITEM 11 ITEM 12 ITEM 13 ITEM 14 VENDOR (Ace Surfaces) --- --- --- --- --- U 2% less than $10.000 PlayPower LT Farmington, Inc. No 10% No Bid No Bid No Bid RCP Shelters, Inc. No Bid No Bid I No Bid No Bid No Bid Regal Contractors, 1 Inc. Yes No Bid 28% $2.00 per sq ft $40.00 per cubic yard Rep Services, Inc. Yes 3% 36% $2.50 per sq ft $50.00 per cubic yard Shade Systems, Inc. No Bid No Bid No Bid No Bid No Bid SkyShades of South Florida No Bid No Bid No Bid No Bid No Bid Southeast Surfacing & Recreation LLC No No Bid 35% 52.25 per so ft No Bid Spectra Contract Flooring No No Bid No Bid No Bid No Bid Sports SystemsNo International, Inc. 5% 75% $.95 per so ft 28.00 per cubic vard Sun Shade, Inc. No Bid No Bid No Bid No Bid No Bid Superior Park Systems, Inc. Yes 5% Superior i 75% $1.05 per sq ft 30.00 per cubic yard Park Systems & Recreation Creations Taylor Supply LLC No Bid 7% No Bid No Bid No Bid TofTurf by Roberson Industries, Inc. No No Bid No Bid No Bid No Bid 1Nest Construction, Inc. No 5% 25% $1.75 per soft $33.00 per cubic yard I ITEM 10 ITEM 11 ITEM 12 ITEM 13 ITEM 14 VENDOR (Ace Surfaces) --- --- --- --- --- American Recreational Solutions, Inc. $21.00 per j linear ft $12.50 per $6.50 per so No Bid $90.00 per cubic yard linear ft ft Apollo Sunguard Systems No Bid No Bid No Bid No Bid No Bid Bliss Products & I Services, Inc. $20.00 per linear ft $19.50 per $6.00 per sq 1 No Bid $23.00 per cubic yard linear ft ft Christensen Systems No Bid No Bid No Bid No Bid No Bid Columbia Cascade Company No Bid No Bid No Bid No Bid No Bid D.W. Recreation Services, Inc. j $15.00 per linear ft I $9.00 per i linear ft $4.00 Der sq $75.00 per linear ft $15.00 per cubic yard ft Gametime i $1.00 per linear ft $12.00 per linear ft $6.00 per sq ft $85.00 per linear ft $75.00 per cubic yard Lanier Plans, Inc. dba Korkat, Inc. $4.60 Pe linear ft $15.60 per linear ft $4.36 per sq No Bid $16.10 per cubic yard ft I i Leadex Corporation $16.80 per linear ft $15.00 per $4.50 per sq ft $65.00 per linear ft $30.00 per cubic yard linear ft Miracle Recreation 1 Equipment Company $13.00 per linear ft $13.00 per $7.00 per sq ' No Bid $40.00 per cubic yard linear ft ft No Fault Sport Group, LLC No Bid No Bid No Bid No Bid No Bid Play It Safe $24/6" wide & $16.00 Der $6.00 per sq No Bid $39.00 per cubic yard $10/4" wide per linear ft linear ft ft Playmore West, Inc. $20.00 per linear ft $12.00 Der $6.00 Der sq $100 per linear $65.00 per cubic yard linear ft ft ft PlayPower LT Farmington, Inc. No Bid No Bid No Bid No Bid No Bid RCP Shelters, Inc. No Bid No Bid No Bid No Bid No Bid Regal Contractors, Inc. $9.00 per linear ft $15.00 per linear ft $5.00 per sq $80.00 Der linear ft $16.00 per cubic yard ft Rep Services, Inc. $11.25 per linear ft $18.75 per linear ft $6.25 per sq $100.00 per linear ft $20.00 per cubic yard ft I Shade Systems, Inc. No Bid No Bid No Bid No Bid No Bid SkyShades of South Florida No Bid No Bid No Bid No Bid No Bid Southeast Surfacing & Recreation LLC $22/6" wide & $15/4" wide $40.00 per linear ft $5.50 per sq $40.00 per linear ft $45.00 per cubic yard ft per linear ft T_ ITEM 17 ITEM 18 I ITEM 19 I Spectra Contract ( No Bid No Bid No Bid No Bid No Bid kFlooring (Ace Surfaces) --- ports Systems$25/6" wide $23.00 per I $4.05 per so $33.00 per $20.00 per linear ft I International, Inc. & $13/4" wide ft linear ft cubic yard No Bid per linear ft I Recreational Sun Shade, Inc. No Bid No Bid No Bid I No Bid No Bid Superior Park $29/6" wide $27.00 per $5.50 Der sq $32.00per $22.00 per Systems, Inc. & $13.75/4" linear ft ft linear ft cubic vard No wide per Sunguard linear ft Systems Taylor Supply LLC No Bid No Bid No Bid No Bid No Bid TofTurf by Roberson No Bid No Bid No Bid No Bid No Bid Industries, Inc. Yes & Services, West Construction, $20.00 per $13.00 per $4.50 per sq $78.00 per $17.00 per Inc. linear ft linear ft I ft linear ft cubic vard ITEM 15 1 ITEM 16 ITEM 17 ITEM 18 I ITEM 19 Item 20 Item 21 VENDOR (Ace Surfaces) --- --- i --- --- American No Charge $900.00 No Yes Yes No Bid No Bid Recreational Solutions, Inc. Apollo No Bid $1.800.00 No Yes No No No Sunguard Systems Bliss Products $250.00 $1,000.00 No Yes Yes Yes Yes & Services, Inc. Christensen No Bid No Bid No No Yes No No Systems I Columbia No Bid No Bid No No No Yes No Cascade Company D. VV, $150.00 No Bid No No Yes No Yes Recreation Services, Inc. Gametime $600.00 $675.00 i Yes ! Yes Yes Yes Yes Lanier Plans, $300.00 $750.00 Yes Yes Yes Yes Yes Inc. dba Korkat, Inc. I I I Leadex $450.00 $900.00 I Yes Yes I 'Yes Yes I Yes Corporation I Miracle No Bid $950.00 Yes Yes Yes ;Yes Yes Recreation Equipment I Company No FaultSpon No Bid No Bid ! Yes No No Yes Yes Group, LLC Play It Safe No Bid $050.00 Yes Yes Yes Yes Yes Playmore $j,000,00 $750.00 Yes j Yes Yes Yes Yes West, Inc. PlayPower LT No Bid 5550.00 No Yes No No No Farmington, Inc. RCP Shelters, No Bid No Bid No Bid Yes No Bid No Bic No Bid Inc. Regal 450.00 $1,000.00 Yes No Yes Yes Yes Contractors, Inc. I i Rep Services, 500.00 $800.00 Yes Yes I— Yes Yes No Bid Inc. Shade No Bid No Bid No Bid j Yes Yes No Bid No Bid Systems, Inc. SkyShades of No Bid No Bid No Bid Yes No Bid No Bid No Bid South Florida i Southeast $200.00 $750.00 I Yes No Yes I No Yes Surfacing & Recreation LLC Spectra No Bid No Bid Yes No Bid i No Bid No Bid 1 No Bid Contract Flooring �I Sports $350.00 $2.500.00 No Yes No Yes No Systems Inter national, Inc. ' Sun Shade, No Bid No Bid No Bid Yes Yes No Bid No Bid Inc. Superior Park $375.00 $2,895.00 Yes Yes Yes Yes Yes Systems, Inc. Taylor Supply No Bid No Bid No Bid No Bid No Bid Yes No Bid LLC i TOT�TUrf by No Bid j No Bid Yes No No Bid No Yes Roberson Industries, Inc. West $300.00 $800.00 No Yes I No Yes No Construction, Inc. LEGEND: = Award ) = Reject MINORITY - (2 -African American, 3 -Hispanic American, 4 -Native American, 5 -Asian American, 6 -American Woman, 7 -Physically impaired, 8 -Other) EXCEPTIONS: Ace Surfaces - Reject entire bid. Bidder failed to submit required documents within the time requirements. eadex Corporafion--Items 1 &, 6;Rejedt btd <for Landscape truCtub ;Bidder is; not aUM rized:fo soli and install thismanufacturex's products: Spectra Contract Flooring — Reject Items 1 & 2 — Bidder does not sell or install playground equipment. RECOMMENDATION: It is recommended that the award be made to all responsive and responsible bidders in order to meet the needs of the School District. Note: Original Bid document is available upon request. BID PROTEST Failure to file a protest within the time prescribed in §120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes and applicable Board rules, regulations and policies. Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. If a bidder wishes to protest a bid, they must do so in strict accordance with the procedures outlined in FS 120.57(3). Any person who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b), shall post with the Purchasing Department, at the time of filing the formal written protest, a bond secured by an acceptable surety company in Florida payable to the School District of Palm Beach County in an amount equal to 1 percent (1°0) of the total estimated contract value, but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, a cashier's check, certified bank check, bank certified company check or money order will be acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges included in the final order of judgment, including charges by the Division of Administrative Hearings. Upon payment of such costs and charges by the protester, the protest security shall be returned. If the protest prevails, he or she shall recover from the District all costs and charges, which shall be included in the final order of judgment. DISQUALIFYING CRIMES The bidder certifies by submission of this bid, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by the State of Florida or Federal Government. Further, bidder certifies that it has divulged, in its bid response, information regarding any of these actions or proposed ac ions with other governmental agencies,