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AGENDA ITEM SUMMARY FORM
FILE ID: /0-00(03(0
Date: 5 /_10 / 2010 Requesting Department: Purchasing
Commission Meeting Date: 6 /_10 / 2010 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Leasing of Traffic Law Enforcement Motorcycles
Purpose of Item:
Law Department
Matter ID No.
It is respectfully recommended that the City Commission adopt the attached Resolution accepting the
bid of Peterson's Harley-Davidson of Miami, LLC, for Leasing of Traffic Law Enforcement
Motorcycles, further authorizing the City Manager to execute an agreement, in substantially the
attached form. The initial term of the lease shall be for two (2) years, commencing on the date of
delivery of the motorcycles. The City shall have the option to extend the initial term for an additional
period of two (2) years, subject to availability of funds and budgetary approval.
Background Information:
The City of Miami has a need for Leasing of Traffic Law Enforcement Motorcycles. On February 2,
2010, the Purchasing Department issued an Invitation for Bid (IFB No. 150157). As required by the
Procurement Code, the IFB was advertised and issued online. On February 22, 2010, at the bid
opening, two (2) bids were submitted and are tabulated. The Purchasing Department is
recommending award to Peterson's Harley-Davidson of Miami, LLC, the lowest responsive and
responsible bidder inclusive with maintenance, as it has been determined to be financially in the
City's best interest. The estimated annual contract amount is $142,500.
Budget Impact Analvsis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by department
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATES
If using or receiving capital funds
Risk Manage>IILQlnt
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Dept. Director
City Manager
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