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Home My WebLink AboutText File ReportsCrystal Report Viewer City of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File ID: 10-00558 Type: Resolution Status: Mayor's Office for Signature Enactment #: R-10-0185 Enactment Date: 5/13/10 Version: 2 Introduced: 4/27/10 Controlling Body: City Commission A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO PARTIALLY EXERCISE THE CITY OF MIAMI'S FIRST OPTION TO RENEW THE PROFESSIONAL SERVICES AGREEMENT WITH POST BUCKLEY SCHUH & JERNIGAN, INC., PURSUANT TO RESOLUTION NO. 08-0199, ADOPTED APRIL 10, 2008, FOR AN ADDITIONAL ONE (1) MONTH PERIOD OF THE FIRST OPTION YEAR, FOR THE PROVISION OF CAPITAL PROGRAM SUPPORT SERVICES FOR THE MULTI-YEAR CAPITAL IMPROVEMENTS PLAN; ALLOCATING FUNDS FOR SAID PURPOSE FROM VARIOUS CAPITAL IMPROVEMENT PROJECT ACCOUNTS. WHEREAS, on May 6, 2008, pursuant to Resolution No. 08-0199, adopted April 10, 2008, the City of Miami ("City") executed a Professional Services Agreement ("Agreement") with Post Buckley Schuh & Jernigan, Inc. ("PBS&J"), for the provision of Capital Program Support Services for a two (2) year period, with the option to renew for three (3) additional one (1) year periods; and WHEREAS, the authorized maximum compensation limit per year is $2,527,943, for a total capacity of $5,055,886 for the two year period; and WHEREAS, $2,359,842 of this capacity was utilized the first year, and an anticipated $900,000 is expected to be utilized by the close of the second year period; and WHEREAS, the remaining capacity is $1,796,044; and WHEREAS, pursuant to Article 2.04-1 of the Compensation Section of the Agreement, the Department of Capital Improvement Programs may utilize the remaining capacity throughout its appropriately exercised option to renew periods; and WHEREAS, it is now necessary to partially exercise the City's option to renew for one (1) month of the first option year, pursuant to Article 2.02 of the Agreement; and WHEREAS, funds for said purpose are to be allocated from various Capital Improvement Project ("CIP") Accounts; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized (1) to partially exercise the City's first option to renew the Agreement with PBS&J, pursuant to Resolution No. 08-0199, adopted April 10, 2008, for an additional one (1) month period of the first option http://egov.ci.miami.fl.us/LegistarWeb/temp/rep7407.litinl[5/20/2010 11:25:47 AM] Crystal Report Viewer year, for the provision of Capital Program Support Services for the multi-year Capital Improvements Plan, with funds allocated for said purpose, from various CIP Accounts. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} http://egov.ci.miami.fl.us/LegistarWeb/temp/rep7407.html[5/20/2010 11:25:47 AM] Crystal Report Viewer File ID: 08-00359 Enactment #: R-08-0199 Version: 2 City of Miami Text File Report Type: Resolution Introduced: 3/18/08 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Status: Passed Enactment Date: 4/10/08 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE TWO SEPARATE AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORMS, WITH POST BUCKLEY SCHUH AND JERNIGAN, INC. ("PBSJ"), AND DMJM HARRIS, INC. ("DMJM"), THE HIGHEST -RANKED FIRMS PURSUANT TO REQUEST FOR PROPOSALS NO. 06-07-034, TO PROVIDE CAPITAL PROGRAM SUPPORT SERVICES FOR THE MULTI-YEAR CAPITAL IMPROVEMENTS PLAN, FOR A TWO (2) YEAR PERIOD, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, UPON FURTHER APPROVAL BY THE CITY COMMISSION, IN THE TOTAL AMOUNT NOT TO EXCEED $5,555,886, CONSISTING OF $5,055,886, FOR THE AGREEMENT WITH PBSJ AND $500,000, FOR THE AGREEMENT WITH DMJM; ALLOCATING SAID FUNDS, FROM VARIOUS CAPITAL PROJECT ACCOUNTS, AS MAY BE ADJUSTED FROM TIME TO TIME BY THE CITY COMMISSION IN THE ANNUAL APPROPRIATIONS/CAPITAL IMPROVEMENTS ORDINANCES. WHEREAS, the Department of Capital Improvements ("CIP") issued a Request for Proposals ("RFP") No. 06-07-034 for the purposes of soliciting competition to develop a short-list of qualified firms for competitive negotiations to provide Capital Program Support Services for the Capital Improvement Program; and WHEREAS, the RFP anticipates awarding up to two (2) separate agreements for Capital Program Support Services, and the highest ranked firm (Prime) is expected to provide all Capital Program Support Services required by the City; and WHEREAS, the City may award a separate agreement to the second-highest ranked firm (Secondary) to assist the City in those instances where the Prime cannot provide the staffing or services required by the City in the time frame required by the City; and WHEREAS, seven (7) firms submitted proposals by the established deadline; and WHEREAS, the Evaluation Committee met on January 9, 2008 and short listed four (4) firms, DMJM Harris, Inc. ("DMJM"), Jones Lang LaSalle, Post Buckley Schuh and Jernigan, Inc. ("PBSJ"), and URS Southern Corporation, as the most qualified firms; and WHEREAS, the Evaluation Committee requested that the three short listed firms respond to questions during a forty-five (45) minute question and answer session, conducted with each firm on January 23, 2008; and WHEREAS, based on their responses, the highest ranked firm was PBSJ; and http://egov.ci.miami.fl.us/LegistarWeb/temp/rep45B8.html[4/7/2010 12:38:36 PM] Crystal Report Viewer WHEREAS, the second highest ranked firm was DMJM; and WHEREAS, CIP has negotiated Professional Services Agreements ("Agreement") with PBSJ and DMJM, setting forth the terms and conditions for the work to be provided by said firms; and WHEREAS, the City Manager requests authorization to execute two separate agreements with PBSJ and DMJM, in substantially the attached forms, to provide Capital Program Support Services for the multi-year Capital Improvements Plan; and WHEREAS, the maximum compensation with PBSJ shall not exceed $5,055,886; and WHEREAS, the maximum compensation with DMJM shall not exceed $500,000; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. The City Manager is authorized {1I to execute two separate Agreements, in substantially the attached forms, with PBSJ, and DMJM, the highest -ranked firms pursuant to RFP No. 06-07-034, to provide capital program support services for the Multi -Year Capital Improvements Plan, for a two (2) year period, with the option to extend for three (3) additional one (1) year periods, only upon further approval by the City Commission, in an amount not to exceed $5,555,886, with funds allocated in the amount of $5,055,886, for the Agreement with PBSJ and $500,000, for the Agreement with DMJM, from various capital project accounts, as may be adjusted from time to time by the City Commission in the annual Appropriations/Capital Improvements Ordinances. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. (2) http://egov.ci.miami.fl.us/LegistarWeb/temp/rep45B8.html[4/7/2010 12:38:36 PM]