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HomeMy WebLinkAboutContractual Issues 2*911111, "Ak ISSUES February 9, 2008 re February 8, 2009 /FIRST RENEWAL) Approve � Relacl l Reassfyn ; .Request lnfm rni prggF.)Da#901]12 Mi0(3MOP) Ship -To Address City of Miami - Purchasing 444 SW 2 Ave, 6th Floor Miami Dade 33130 Prior Doi[ Quaulily AmountNecd by Ship -To (l1SD) oui,:red (l1SD) 332 .- i2 llniforrns, Citywide. Mens, Womens Slandard Work Shirt X -Long Sleeve with patch, Colton, 2XL. Ivllg. Red I<ap_ Style No. SC10 Series. Fabric Content 100% Cotton- Weight. 5.25 ez.-13 77 Each 27.54 '11116/2008 247000 - GSA - I-leavy Fie Nolificalion Nistoty Nurn .fiction Date Action Proal to Dowils 1 18 MAR 2009 09.37.28 Request IJOrmation Gonzalez. Yusbel Davila, Jose Jose, Before I approve this change order, did Harrison provide you with an explanation as to why these were not delivered? 2 18 -MAR -2009 13.54:31 Provide Information Davila, Jose Gonzalez, Yusbel Yusbel, please cancel the line item i requesled. We've had numerous problems with this order and it ha on for quite sorne time I only know that the shirts were not on the packing slip. I wanled to finish with Ih pay I larrison and then enter a new order for the missing shirts. Thank you Response Note RIILI"i t t LVgrklgl -Approve ; Re)ecl - , Reassign Regrlesl 111emna Il(in{g Lego. I Prot r rcgs I Golf, Copnghl (c12006, O,ade_ All ,gals iescrvee. Privacy Stat lilln iltn�nniit rt�n�roi.ir r.tn......,. I-1Tt\2Tf /D1 .-91VI.P.;A— I Q—'11.. 11.,.11 .:I— 1 .,T-0Q_I,,.,,. ,,,. )P-)iIP-)I Change requests frons Davila, Jose forREl_EASE 04-05-081(10)-1-186 From Davila, Jose To Gonzalez, Yusbel Sens 03/0912009 09:29:18 D 1080526 Blanket Release 04-05-081(10)-1-186 Rev 0 ( 1 otal(USD) 816.811) - Number Of changes - 0 cancelled - 1 Supplier I larrison Uniforms Co. Address 3420 NW 7th Street Miami FL 33127 FOB DES- (NATION Carrier ngelCannel Request Delails 1-i Indicates new values -)Indicates cancel pending I_i[w Shipment (tum Description Approve � Relacl l Reassfyn ; .Request lnfm rni prggF.)Da#901]12 Mi0(3MOP) Ship -To Address City of Miami - Purchasing 444 SW 2 Ave, 6th Floor Miami Dade 33130 Prior Doi[ Quaulily AmountNecd by Ship -To (l1SD) oui,:red (l1SD) 332 .- i2 llniforrns, Citywide. Mens, Womens Slandard Work Shirt X -Long Sleeve with patch, Colton, 2XL. Ivllg. Red I<ap_ Style No. SC10 Series. Fabric Content 100% Cotton- Weight. 5.25 ez.-13 77 Each 27.54 '11116/2008 247000 - GSA - I-leavy Fie Nolificalion Nistoty Nurn .fiction Date Action Proal to Dowils 1 18 MAR 2009 09.37.28 Request IJOrmation Gonzalez. Yusbel Davila, Jose Jose, Before I approve this change order, did Harrison provide you with an explanation as to why these were not delivered? 2 18 -MAR -2009 13.54:31 Provide Information Davila, Jose Gonzalez, Yusbel Yusbel, please cancel the line item i requesled. We've had numerous problems with this order and it ha on for quite sorne time I only know that the shirts were not on the packing slip. I wanled to finish with Ih pay I larrison and then enter a new order for the missing shirts. Thank you Response Note RIILI"i t t LVgrklgl -Approve ; Re)ecl - , Reassign Regrlesl 111emna Il(in{g Lego. I Prot r rcgs I Golf, Copnghl (c12006, O,ade_ All ,gals iescrvee. Privacy Stat lilln iltn�nniit rt�n�roi.ir r.tn......,. I-1Tt\2Tf /D1 .-91VI.P.;A— I Q—'11.. 11.,.11 .:I— 1 .,T-0Q_I,,.,,. ,,,. )P-)iIP-)I ~� I CITY �F MIAMI <�;•� '��-� DOCUMEN ;OUTING FORM `o. r ORIGINATING DEPARTMENT: Purchasing Department DEPT. CONTACT PERSON: Deborah Buchanan EXT. 9949 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Harrison Uniforms IS THIS AGREEMENTA RESULT OF A COMPETITIVE PROCUREMENT PROCESS? YES'Z NO[] TOTAL, CONTRACT AMOUNT: N/A FUNDING INVOLVED: ❑ YES NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GRANT AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LEASE AGREEMENT ❑ LICENSE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFIC BID CONTRACT PURPOSE OF ITEM (BRIEF SUMMARY) SECOND AND FINAL RENEWAL FOR UNIFORMS CITYWIDE COMMISSION APPROVAL DATE: 08-0I-07 FILE ID: 07-00903 ENACTMENT /RESOLUTION NO.: R-05-0659 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: Commission approval is not required f.,.- nn f -f I _ _ PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER Vendor Performance Rating of Uniforms, Citywide Contract, Bid No. 04--05-081(10) Vendor: Harrison Uniforms Vendor Performance (1) Unsatisfactory (2) Needs Improvement (3) Satisfactory (4) Excellent C Public Works x E Police x Fire -Rescue x CL Code Enforcement x In Parks & Recreation x J GSA x Public Facilities x Solid Waste _ x Created by: Yusbei Gorizalez, CPPB City of Miami CONTRACT EXTENSION FORM Date: 1/05/09 From: Glenn Marcos, Director Department of Purchasing To: Department/Division/Office: Solid Waste Police Fire -Rescue, Park & Recreation General Services Administration Code Enforcement, Public Facilities Public Works Department Liaison Name: Barbara Pruitt Joy Saunlett Allen Joyce, Maria Perez Victor Morales Olga Machin Stephen Bogner Francis Mitchell Subject: Contract Number: 04-05-081(10) Expiration Date: February 8 2009 Bid Title: Uniforms, Citywide Resolution Number(s): 05-0659 Option to Renew: Second and Final Renewal ...................................................................................................................................................... Instructions: Please review and complete the Contract extension form and return to Deborah Buchanan via e-mail no later than _Monday, January 19:-2009. -NOTE: Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts cannot be renewed. SUMMARY/DESCRIPTION OF CONTRACT EXTENSION: Please evaluate the contractor's performance within the last contract term: For ratings of 1 and/or 2, Departments must fill out a Vendor Performance Form found at http://citvnet/procurement/index.asp. Fill out both forms in their entirety and return to me via e-mail for further processing. Contractor's Name: Vendor Performance: (Mandatory fields) ❑Harrison Uniforms ❑(1) Unsatisfactory LX (2) Needs Improvement F1 (3) Satisfactory ❑(4) Excellent CONDITIONS FOR RENEWAL: Upon receipt of department approval, the Purchasing Department will proceed to secure the appropriate approvals from the City Manager, and the vendor(s), if applicable. Should the contractor be unwilling to extend the contract, a new bid, will have to be obtained and you will be advised. Upon approval by the City Manager, and acceptance of the extension by the successful vendor, copies of the Contract Award (Renewal) sheet will be posted on the City's Intranet for your reference, so that a requisition may be entered into the system. DO YOU WISH TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory fields) YES ❑ NO XX If No, Specify reasons: Poor Customer Service BUDGETARY INFORMATION Total Dollar Amount: Account Code(s): Are funds budgeted? YES XX NO ❑ (Mandatory fields) NIA SUBJECT TO AVAILABILITY OF FUNDS Authorized By: Victor Morales Date: 01-22-2009 (Mandatory fields) Telephone Number: 305 329 4873 Fax Number: 305 329 4875 (Mandatory fields) Should you have any questions regarding this form, please contact Deborah Buchanan at (305) 416-1949 or via -e- mail. Gonzalez, Yusbel Trona: Morales, Victor Sent: Tuesday, January 27, 2009 4:07 PM To: - Gonzalez, Yusbel; Barr, Thomas Cc: Rodriguez, Lourdes;Buchanan-Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal February 8, 2008 From what I was told, the company gave him a run around reference the return of some uniforms... If you can't wait, go ahead and approve them. This is a citywide anyway, if everyone else is ok with them, let it fly; If'we encounter any problems, they'll get a form... From: Gonzalez, Yusbel Sent: Tuesday, January 27, 2009 3:47 PM To: Morales, Victor; Barr, Thomas Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Victor, This contract expires February 8, 2009. Therefore, Purchasing can't wait until next Wednesday for the superintendent to respond. Was the incident so horrible that it would be GSA/Fleet's desire not to renew this contract? Can anyone else provide Purchasing with an explanation of what occurred? Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez@miamigoi,.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. Please Note. Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Morales, Victor Sent: Tuesday, January 27, 2009 3:36 PM To: Gonzalez, Yusbel; Barr, Thomas Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 I forwarded the information to the superintendent who complained about the vendor. He is on vacation and will return next Wednesday. IT have him complete it then... 1 From: Gonzalez, Yusbel Sent: Tuesday, January 27, 2009 3:33 PM To: Morales, Victor; Barr, Thomas Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide Victor, 04-05-081(10) Second and Final Renewal - February 8, 2008 I'm following up on my request sent to you last week. Can you return the attached form to me before 5:00 pm. today? Thank you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez@miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you, `Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Gonzalez, Yusbel Sent: Friday, January 23, 2009 3:47 PM To: Morales, Victor; Barr, Thomas Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Victor: Pursuant to your response shown on the attached Contract Extension Form, you are required to fill out a Vendor Performance Form (attached) and document in detail why you have provided Harrison Uniforms with a rating or "(2) Needs Improvement". Please provide Purchasing with a response by no later than 10:00 am on Monday January 26, 2009. Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-1958 Fax: 305-400-5104 2 e-mail: ygonzalez(i miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. if you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. 'Please Note. Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Barr, Thomas Sent: Thursday, January 22, 2009 1:37 PM To: Gonzalez, Yusbel Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Yusbel, Please see attachment for GSA Fleet Division. Thanks, Thomas Barr Jr. Fiscal Assistant City of Miami General Services Administration Director's Office Division Accounting & Budgeting Section 9390 NW 20th Street' Miami. FL 33942 Tel: (305)329-4858 Fax: (305) 329-4865 tbarrpmiamigov. com From: Morales, Victor Sent: Thursday, January 22, 2009 12:33 PM To: Barr, Thomas Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Back at you.... From: Barr, Thomas Sent: Thursday, January 22, 2009 12:25 PM To: Mizell, Milton; Velazquez, Jose; Morales, Victor; Estrella, Jose; Postis, Chuck; BriOSO, Richard; Davila, Jcse; Babos, John Jr, Cc: Barket, Kelly Jr.; Martinez, Alex; Eisenhart, Paul Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High FYI, Please complete if your division utilizes this contract. Thanks. Thomas Barr Jr. Fiscal Assistant City of Miami General Services Administration Director's Office Division Accounting & Budgeting Section 9 390 NW 20th Street Miami. FL 33942 .Tela (305)329-4858 ,l=ax. (305) 329-48.65 tbarr ,miamigov.com From: Eisenhart, Paul Sent: Thursday, January 22, 2009 12:15 PM To: Barr, Thomas Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High ' yl From: Gonzalez, Yusbel Sent: Thursday, January 22, 2009 10:41 AM To: Soldevilla, Mario; Pruitt, Barbara; Saunlett, Joy; Joyce, Allen; Morales, Victor; Morales, Victor; Machin, Olga; Bogner, Stephen; Mitchell, Francis; Eisenhart, Paul; Tang, Sik-Kui (Joe); Plana, Deborah; Sanchez, Teresa; Saunlett, Joy; Joyce, Allen; Newhoff, Daniel Cc: Buchanan -Dixon, Deborah; Rodriguez, Lourdes Subject: RE: Contract -Extension -Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal February 8, 2008 Importance: High Good iviorning to all: There are certain departments that have yet to fill out and submit the attached form to extend the Uniforms, Citywide contract with Harrison Uniforms. Please fill out the attached form and submit it via e-mail to Deborah Buchanan at T-ianan�ci.rniam'.flms by no later than 4:00 I'M on Frida)7 �lanuar 23.2008 Your response is critical in determining if this contract will be renewed, hank you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity, Team ?) City of Miami Purchasing Dept. Office: 305-416-1958 Faa: 305-400-5104 e-mail: ygonzalez@mialnigov.com CONFIDENTIAL COMMUN)CATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or 4 duplication of this communication is strict, , , ohibited. If you are not the intended recipient_, ase immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. 'Please Note Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Buchanan -Dixon, Deborah Sent: Monday, January 05, 2009 10:16 AM To: Pruitt, Barbara; Saunlett, Joy; Joyce, Allen; Morales, Francis Ce: Buchanan -Dixon, Deborah; Gonzalez, Yusbel Subject: Contract Extension Form: Uniforms, Citywide Renewal Contract Extension Good Morning, Victor; Morales, Victor; Machin, Olga; Bogner, Stephen; Mitchell, 04-05-081(10) Second and Final Renewal - February 8, 2008 Attached please find the Contract Extension form for the above -referenced Bid. Please complete the Contract Extension Form and, if necessary, a Vendor Performance_ Form, and return both forms to me by e-mail. The Vendor Performance Form can be found by clicking on the blue link in the attached document. The deadline for return of completed form(s) is Monday, January 19, 2009. All forms are to be returned to my attention via e-mail. Failure to meet this deadline date seriously jeopardizes our ability to renew the contract. Legally, expired contracts cannot be renewed. If you should have any questions, please feel free to contact me. Thanks. City of MIBMI Pwv% - - F_ a �"_ z "1, CONTRACT EXTENSION FORM Date. 1/05/09 From: Glenn Marcos, Director Department of Purchasing To: Department/Division/Office: Solid Waste Police, Fire -Rescue Park & Recreation. General Services Administration, Code Enforcement, Public Facilities, Public Works Department Liaison Name: Barbara Pruitt Joy Saunlett, Allen Joyce. Maria Perez, Victor Morales, Olga Machin Stephen Bogner Francis Mitchell Subject: Contract Number: 04-05-081(10) Bid Title: Uniforms, Citywide Resolution Number(s): 05-0659 Expiration Date: February 8 2009 Option to Renew: Second and Final Renewal .................................................................................................................................................. Instructions: Please review and complete the Contract extension form and return to Deborah Buchanan via e-mail no later than Monday, January 19, 2009. NOTE Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts cannot be renewed. SUMMARY/DESCRIPTION OF CONTRACT EXTENSION: Please evaluate the contractor's performance within the last contract term: For ratings of 1 and/or 2, Departments must fill out a Vendor Performance Form found at htto://citynet/procurement/index.asp, Fill out both forms in their entirety and return to me via e-mail for further processing. Contractor's Name: Vendor Performance: (Mandatory fields) ❑Harrison Uniforms ❑(1) UnsatisfactoryX(2) Needs Improvement ❑(3) Satisfactory ❑(4) Excell CONDITIONS FOR RENEWAL: Upon receipt of department approval, the Purchasing Department will proceed to secure the appropriate approvals from the City Manager, and the vendor(s), if applicable. Should the contractor be unwilling to extend the contract, a new bid, will have to be obtained and you will be advised. Upon approval by the City Manager, and acceptance of the extension by the successful vendor, copies of the Contract Award (Renewal) sheet will be posted on the City's Intranet for your reference, so that a requisition may be entered into the system. DO YOU WISH TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory fields) YES NO ❑ If No, Specify reasons: BUDGETARY INFORMATION: Are funds budgeted? YES ( NO ❑ (Mandatory fields) Total Dollar Amount: N/A Account Code(s): SUBJECT TO AVAILABILITY OF FUNDS Authorized By: �) Date: (Mandatory fields) i Telephone Number: 66-1 Z 0 Fax Number: (Mandatory fields) Should you have any questions regarding this form, please contact Deborah Buchanan at (305) 416-1949 or via -e- mail. Gonzalez, Yusbel From: Richmond, Lauren Sent: Wednesday, January 28, 2009 1:20 PM To: Mitchell, Francis; Gonzalez, Yusbel Subject: RE: Harrison Uniform - Vendor Performance P.O 04-05-081(10)-1-189 Hi'Y'usbel- Below please find the said issues that I spoke to Ivlr. Francis about regarding Harrison Uniforms, however the vendor has itnp:oved from last year FY: 1. We have to constantly be callizlg the vendor for order status updates and pick-up arrangements for all orders 2. There are always items on back -order which can sometiines tape up to 1 month in order to receive "I'llese were just a few details that I wanted to bring to Mr. Francis's attention for the vendor performance. From: Mitchell, Francis Sent: Wednesday, January 28, 2009 8:14 AM To: Richmond, Lauren Subject: FW: Harrison Uniform - Vendor Performance Lauren, Please reply. From: Gonzalez, Yusbel Sent: Wednesday, January 28, 2009 8:06 AM To: Rodriguez, Lourdes; Mitchell, Francis; Richmond, Lauren Cc: Buchanan -Dixon, Deborah Subject: RE: Harrison Uniform - Vendor Performance Francis, Not sure if you read my question in the original e-mail: "Can you provide me with the PO number(s) of those items that are being delivered late or on back order so that 1 may follow up with the vendor?" This vendor has three different contracts with the City and without a PO number it would be very difficult and time consuming for the vendor to provide a justification for the back orders and 'late deliveries. Thank you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) Citi- of Miami Purchasing Dept. Office: 305-41,6-1958 Fax: 305-400-5104 e-mail: ygonzaleza,miamigov.com CONFIDFNTLAL COMMUNICATION The information contained in this transmis , may contain privileged and confidential infon, in. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. if you are not the intended recipient, please immediately contact the sender by reply F -mail and destroy all copies of the original message Thank you. "Please Note: Due to Florida's very broad public records law, most written communications to or from City of lViami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Rodriguez, Lourdes Sent: Tuesday, January 27, 2009 4:38 PM To: Mitchell, Francis; Gonzalez, Yusbel; Richmond, Lauren Ce: Buchanan -Dixon, Deborah Subject: RE: Harrison Uniform - Vendor Performance Francis We will follow-up and call Harrison's since we are in the process of renewing the contract this is a good time for us to remind them of what our expectations are and that this cannot continue. Remember renewal options is our prerogative not the vendors so its incumbent upon us that if they are not providing us the services that we expect that we take the time not only to remind them when they are performing good services but also when they are not. We thank you fo- your cooperation, and please let us know i.` this happens again. Yusbel will send you a follovv-up email once we contact Harrisons. Wis. Lourdes Rodriguez, C -PPS Procurement Supervisor City of Miami Purchasing Department 444 S.W. 2 !avenue, 6th Floor Miami, FL 331130 Tei. (305) 416-1904 Fax: (305) 400-5033 etr,ail:lorodri uez(a-%miami ov.com website: vvww.miamicinv.com/ rocurement Disclaimer: This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney- client or work product privileges. Should the intended recipient forvvard or disclose this message to another person, or party, that action could constitute a waiver of the attorney client privilege. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do se might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e-mail and delete the original message. A. Please consider the environment before printing this e-mail. From: Mitchell, Francis Sent: Tuesday, January 27, 2009 4:24 PM To: Gonzalez, Yusbel; Richmond, Lauren Cc: Rodriguez, Lourdes; Buchanan -Di, Deborah Subject: RE: Harrison Uniform - Vendor Performance Yusbel, ThanKs for the help. If this happens again we will contact you. From: Gonzalez, Yusbel Sent: Tuesday, January 27, 2009 4:04 PM To: Mitchell, Francis Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: Harrison Uniform - Vendor Performance Importance: High Francis, On the attached Vendor Performance Form and Contract Extension Form, you stated that Harrison Uniform is "always late" and has "too many items on back order". Can you provide me with the PO number(s) of those items that are being delivered late or on back order so that I may follow up with the vendor? Thank you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) Cite of Miami Purchasing Department 444 S.W. 2nd Ave. 6th Floor Miami, FL 33130 Office: 305-416-1968 Fax: 305-400-5104 e-mail: ygonzalez@miamigov.com Web: A -A n,.miamigov,com/procurement CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact tine sender by reply E-mail and destroy all copies of the original message. Thank you. 'Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail cornmunicatior, may be subject to public disclosure. 3 City of Miami N�.�e 10�1 CONTRACT EXTENSION FORM Date: 1/05/09 From: Glenn Marcos, Director Department of Purchasing To: Department/Division/Office: Solid Waste Police, Fire -Rescue, Park & Recreation, General Services Administration, Code Enforcement Public Facilities, Public Works Department Liaison Name: Barbara Pruitt Joy Sauniett, Allen Jovice Maria Perez Victor Morales Olga Machin Stephen Bogner Francis Mitchell Subject: Contract Number: 04-05-081(10) Expiration Date: February 8, 2009 Bid Title: Uniforms, Citywide Option to Renew: Second and Final Renewal Resolution Number(s): 05-0659 ...................................................................................................................................................... Instructions: Please review and complete the Contract extension form and return to Deborah Buchanan via e-mail no later than Monday. January 19, 2009. NOTE: Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts cannot be renewed. SUMMARY/DESCRIPTION OF CONTRACT EXTENSION: Please evaluate the contractor's performance within the last contract term: For ratings of 1 and/or 2, Departments must fill out a Vendor Performance Form found at httr://citynet/procurement/index.asp. Fill out both forms in their entirety and return to me via e-mail for further processing. Contractor's Name: ❑Harrison Uniforms Vendor Performance: (Mandatory fields) ❑(1) Unsatisfactory (2) Needs Improvement ❑(3) Satisfactory ❑(4) Excellent CONDITIONS FOR RENEWAL: Upon receipt of department approval, the Purchasing Department will proceed to secure the appropriate approvals from the City Manager, and the vendor(s), if applicable. Should the contractor be unwilling to extend the contract, a new bid, will have to be obtained and you will be advised. Upon approval by the City Manager, and acceptance of the extension by the successful vendor, copies of the Contract Award (Renewal) sheet will be posted on the City's Intranet for your reference, so that a requisition may be entered into the system. DO YOU WISH TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory fields) YES ❑ NO XX If No, Specify reasons: Poor Customer Service BUDGETARY INFORMATION Total Dollar Amount: Account Code(s): Are funds budgeted? YES XX NO ❑ (Mandatory fields) N/A SUBJECT TO AVAILABILITY OF FUNDS Authorized By: Maria de Cardenas Date: 01-28-2009 (Mandatory fields) Telephone Number: 305 960 3004 Fax Number: 305 960 3019 (Mandatory fields) Should you have any questions regarding this form, please contact Deborah Buchanan at (305) 416-1949 or via -e- mail. Use this form to rep, endor performance that does not conforn he terms of the Purchase Order and/or contract or in, sates corrective action is required by the PL,, nasing Department. Note: Once the form is filled -out please perform a file-SaveAs and rename it before attaching, sending or printing the form. .DATEA/28/09 DEPARTMENT: Parks and Recreation VENDOR: Harrison Uniforms DIVISION: Operations CONTACT PERSON: Crystal DEPARTMENT LIAISON: Maria Perez ADDRESS: 3420 NW 7 St L CITY: Miami _ BID NO.: PURCHASE ORDER NO.: Several STATE: FIOAM UNT: $ ZIP CODE: 33125 PURCHASE ORDER DATE: PHONE NO: 305 642 1820 Failure to Furnish Price List/Catalog DETAILS OF COMPLAINT OR NONPERFORMANCE: see attached e mails NATURE OF COMPLAINT Complainant's Signature: Place an "X" in each box that applies ® Late Delivery ❑ Shipment Made Collect ❑ Unauthorized Substitution ❑ Failure to Furnish Price List/Catalog ❑ Poor Quality of Good ❑ Failure to Replace Damaged Goods ❑ Failure to Respond to Letter ❑ Repair Parts Not Available or Return Call ❑ Shipment of Used Goods - - Poor Service - - - ❑ Shipment of Damaged Goods ❑ Failure to Respond to Service ❑ Shipment of Used Goods Service Call ❑ Failure to Provide Warranty ❑ Failure to Respond in Timely ❑ Overshipment or Undershipment of Goods Manner to Service Call ❑ Incorrect Invoice (s) © Failure to Meet Specifications ® Other, Specify: still waiting on product ❑ Poor Workmanship ❑ Other, Specify: DETAILS OF COMPLAINT OR NONPERFORMANCE: see attached e mails Specify in detail. Attach a second page if necessary. Complainant's Signature: Title: Parks Services Coordinators DateA/28/09 Phone No: 305 960 3004 Indicate whether Complaint resolved to your satisfaction: No ACTION TAKEN BY PURCHASING (Specify): Vendor Notified: / / Resolved: Yes No Suspended Yes No 9/11/02 Vendor Meeting: Debarred: Yes No Other Action: DATE: BUYER: APPROVED: Purchasing Director or Designee Gonzalez, Yusbei =ram: De Cardenas, Mana (Parks Operations) Sent: Wednesday, January 28, 2009 12.37 PM To: Gonzalez, Yusbe! Subject: Harrison Uniforms VENDORPERFORMANCEFORM Attachments: `-iarrismi Uniforms VENDORPERFORMANCEFORM.doc Dear `i vdhel, I am attaching a vendor performance fora fo, Harrison Uniforms along with several e:rnails to support the rating I have given them. I will add another e mail from Robert Gonzalez who has been dealing with this vendor and an order that was placed some time ago. Once I hear from Robert I will forward the e mail. The emails do not really cover all the problems we have had but I think you and Terry Byrnes are aware that this vendor has not complied with the contract. The time spent by our staff tracking the orders and trying to gel them delivered has been incredible. I closed a PO from last year for some ladies shirts and skirts ordered that were never delivered. The order was small so it did not merit to spend the time to track it..... This is just a heads up...... Thanks Maria de Cardenas City of Miami Park Services Coordinator Tel. 305 960 3004 Fax 305 960 3019 email mdecardenas:-,Mci.III iami.A.LIS RE: Harrison Uniforms- Enterprise Vault Archived ]tem / Page 1 of 3 From De Cardenas, Maria (Parks Operations) Date Thursday, August 28, 2008 4:20:10 PM To Byrnes, Terry; Gonzalez, Yusbel Cc Subject RE: Harrison Uniforms Thanks, I will make a note to notify him from now on. Marin de Cardenas City or Miami Park Services Coordinalor Tel. 305 960 3004 Fax 305 960 3019 email mdecardenasGuci.miami.fl.us From: Byrnes, Terry Sent: Thursday, August 28, 2008 12:04 PM To: Gonzalez, Yusbel; De Cardenas, Maria (Parks Operations) Subject: FW: Harrison Uniforms Maria, I am forwarding this email to Yusbel who is now in charge ofthis bid. Thnaks. %PlYzaf $. �cyused, Sr. Procurement Specialist City of Miami Purchasing Department 444 SW 2 Ave., 6th Floor Miami, FL 33130 Ph:305-416-1917_/_ Fax: 305-400-5230 Email: tbyrnes@miamigov.com From: De Cardenas, Maria (Parks Operations) Sent: Thursday, August 28, 2008 12:01 PM To: 'Stagman, Lynda' Cc: Rile, Jose; Byrnes, Terry Subject: RE: Harrison Uniforms This is the same thing we were told the last time...... Thanks. Maria de Cardenas City of Miami Park Services Coordinator Tel. 305 960 3004 Fax 305 960 3019 email mdecardenas dici.miami.fl.us From: Stagman, Lynda[mailtc:LStagman@fechheimer.com] int: Thursday, August 28, 2008 11:59 AM To: De Cardenas, Maria (Parks Operations) Cc: Rile, Jose; Byrnes, Terry Subject: RE: Harrison Uniforms Importance: High http://vaiiltl lEnter-priseVault/Viewloessage.asp?Vau]tId=178ID6FOO62F3C641 AOD54A427EOOB2091 1 1... 1/28/2009 RE: Harrison Uniforms- Enterprise Vault Archived Item Page 2 of 3 FROM CARMEN.. Hi Lynda, These two orders have backorders and the vendor is out and we are waiting for delivery. Crystal is calling them again to see when they can deliver. I will let you know more as soon as I hear from Crystal. Carmen I WILL LET YOU KNOW WHEN I HEAR... From: De Cardenas, Maria (Parks Operations) [mail to: MDeCardcnas@)miamigov.com] Sent: Thursday, August 28, 2008 11:21 AM To: Stagman, Lynda; Contreras,_ Carmen Cc: Rilo, Jose; Byrnes, Terry Subject: RE: Harrison Uniforms Linda, the orders are still pending and I have not heard from Carmen.... -can you help me? All POs close at the end of September and I need not know about these two deliveries. Terry, please see the problems we are having with the orders ...... I don't think the vendor is in compliance with the contract. Thanks. Maria de Cardenas City of Miami Park Services -Coordinator Tel. 305 960 3004 Fax 305 960 3019 email mdecardenas rBci.miami.flus From: Stagman, Lynda[mailto:LStagman@fechheimer.com] Sent: Friday, August 15, 2008 1:02 PM To: De Cardenas, Maria (Parks Operations); Contreras, Carmen Subject: RE: Harrison Uniforms Importance: High Hi, Carmen: Can you please help Maria? Thank you, L From: De Cardenas, Maria (Parks Operations)[mailte:MDeCardenas@miamigov.com Sent: Friday, August 15, 2008 12:44 PM To: Stagman, Lynda Subject: Harrison Uniforms Good afternoon Linda, hope all is well. http://vault]/Enterprisevault/ViewMessage.asp?Vaullid=1781 D6F0062F3C641A0D54A427E00B209] 11... 1/28/2009 1,1 : )Jarriso)" t wiforms- 6nlerpnse A'auh Archie-ul lien; I wanted fo ask your assstance with two orders that our department has pending since June 27, 2008 On oraer 04-05-081(101-'I-15° for pairs of pants we have not receiverf anvtfur,g On oraer 04-05-081fM-1-154 wr are waiiinj for 33 men navy snort - INF? are in need of Ihese unitcrms as 0 is city polity to supply uniformr, m ail employees. Tnani,,s cur;':.iiecvdc❑a;�!a-::i.nn:+f:;.fi.ua Pace 3 ol,; : �'� aultle - t . ' i 1>h` UUG-1'3('b l,'i0D54A42?F,0015?09I I I... i.�� ?Q�iO f ,t cult I 'i.nlct !sc\aulti ;��r;v1cS i�cts� 111 : J Iu i i iswi I ni (orms- 1 -. i it C F(' I I SC "V; ; I L I I I A I 'C J I i V C ( I I I U I I I From Irf! f'iarj6 Op. folvi[Vs' Gate 71lf";Clay, '1(1""rl"r!l I -J", I (,!' To fldk. ", L_I"'D( 'i Anoel m 11 a:; Cc: lJ),. !Hlrt Subject d!fIIr.")fl uOlio"111'' Ke -i,?!. � vuabe the nrint'- liot �?een I thin", ')v, 'h"fli j�. rel�-rrmg to tot Iafrl'.Cm I . I I uct us FrDm: Gonzalez, Yusbe' Sent: Tuesclay; September 02, 2008 8:4/1 AM, To: D- Cardenas, Mana (Parks Operations); Adderly, Cryst.­il; CoqtreiaS, Ccirrinen' Subject: RE: Harrison Uniforms 7 Pair of shorts are due to come in ori 9/10 to the vendor and -chipped to us and the other 28 pcs are due 9/24" i;.i; !.W; F kx: 1it Xl 'M 110 4! 1� 1, 1 3 , 1 joil"g.,01 CPH A-- 91""A"'AN Thoroi g'!;' N I!, ! 0011.so!Hw!el; illwvo ifyo;; m;.� !,')r vxr Wri"i.l f;I)"n!!'fiol:Otloi; ;"i ;51:Il+( lJ+Y1,., .t,!: 111 Vol! w, .,)o' !!:f. to.'oo'Joa rfJ"i" l�31"111"1hrise%.,atiit,"Vik�,w'\"Icssa,tc,,a,)P,."\."alil*,Id,:: 17M D(MOY':)('041 ,,/2009 Pa_: I o;' De Cardenas, Maria (Parks Operations) From: De Cardenas. P•Aaria (Paris Operations] Sent: Wednesday Juni20. 20D%4 14 PfVI To. Dyrnes, T e!rr Subject Rt. Juies Brothers J:: are i; /;n : t; spear .) r ,;;,o i i let them knovv Inas =I ., _ old b cr9c eiea_,! ­ , u _ .loser and tiu>rc ie. a , <w orcicr for Ur._ Salt !ler:; llie ne" rmlli"=ei eiea:.e i : #. l ''Aje also need to glve ti : 1 . file pant ano s�•irt sizes for :hi: order T Flanks -;❑i, `i'r41CCS :.uoidinri of Cil W' I,!61: it ('.;;Il,l ti't; ::;. ?';'.i:l!i0 (I. From: Byrnes, Terry Sent: Wednesday, Jude 20, 2007 3:50 PM To: De Cardenas, Maria (Parks Operation;; Subject: RE: Jules Brothers i ry'-n-sirnliar,ti}Liv. Coll) 17tt '/%evWW,miamigrv,com L :_i;..' f r,t)f !__ Ill ,�•-l. i.l - - .fi' ,.+li, 1. .:. 1i rC, .. �: ii:-: .,1.'-.;;.t fi .i:.;.n.(. E. .,. f:i,.;. - r<, tii..j'.,� �. - 1 v From: De Carclenw,, plana ;Parks Operations) Sent: Wednesday, June 20, 200% 2:23 PNII To: Byrnes, Terry Cc: hover, Yanerys Subject:.iul�ls Brothers A per our last conversation when you advised me to ca!I _iz at Harnsen's Uniforms to nn(I ru' about the status cf our orders wanl to let you kno%v that we have not been able to speak to her Several messages nave peen'eft inn; Aria the receptionist and we have had no response Please let me Know wha'' olse, needs to be, done, as i an': in dire reed of these uniforms. ] ank's Parc of 1 Cie Cardenas, Marla (Parks Operations) From: De Cardenas. tvlana (Parks Operations) Sent: fvlonday June '1 ZOD' G:i1 Pf4 To: Flyme erre. cc: Bever, Yaneiys; Armas, Joann Subject: J++les Hrothers r eir✓. as o` today these issues have not been resolved I aryl _aping to close all open Purchase Qrders jo- Jules hrothers and re enter orders Besides these vending orders there are several neva empioyees that need undoirns Please advice. Thanks -fern; we are having problems vvitn our orders iron-: Jules uroihers One of the orders was placed in December, another rn e'onra,-- and the last one in lviamr. 15 and we are still waiting_ rNe are calling the vendor and we are not getting anvtivhere know they were bought by Harr+son Uniforms and ini5 process car take some tiros Dur i Would like to at least have m;✓ phone calls raunIecl_ man you look into this? Thanks LIN f Mia MGM VENDOR PERFORMANCE FORM Gonzalez, Yusbel From: De Cardenas, Maria (Parks Operations) Sent: Thursday, January 29, 2009 8:42 AM To: Gonzalez, Yusbel; Perez, Maria Cc: Gonzalez, Robert Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Renewal - February 8, 2008 Attachments: FV',': Your Order for Park Rangers Yusbel can you attach this e mail to the contract extension form? Thanks ,Maria de Cardenas City of Miami Park Services Coordinator Tel. 305 960 3004 Fax 305 960 3019 email mdecardenas(-�,is( Second and Final From: Gonzalez, Robert Sent: Wednesday, January 28, 2009 7:25 PM To: De Cardenas, Maria (Parks Operations) Cc: Ott, Elizabeth; Perez, Maria; Lutton, Donald; Arguelles, Nadia; Long, Christine Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Maria: The Park Rangers were fitted for uniforms on October 17, 2008. Today is January 28, 2009 and we still have not received the complete order for the uniforms. I have attached a trail of a -mails that we have exchanged with Harrison's Uniforms! I recommend that we do not renew with this vendor. Thanks! ROBERT GONZALEZ P A R V 5 r r` 2; „ cp0RDINAT0R (305) 575-2103 ext 422 ROGONZALEZ@C1.MIAMI. FL.US From: De Cardenas, Maria (Parks Operations) Sent: Wednesday, January 28, 2009 12:45 PM To: Perez, Maria; Lutton, Donald; Arguelles, Nadia, Long, Christine Cc: Gonzalez, Robert; Ott, Elizabeth Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Maria, I do not want to extend this contract the service has been very poor and the time spent tracking the orders does not merit a contract extension. I have asked Robert Gonzalez to provide information on what is happening with the Park Rangers Uniform Order. In order to justify the rating I gave this vendor I have attached several e mails to the purchasing forms. Robert's response can be attached later. Thanks Maria dt Cardenas Citi- of' Miami Park Services Coordinator Tel. 305 960 3004 Fax 305 960 3019 email nadecardenas&� IIIIami.fl. LIS From: Perez, Maria Sent: Tuesday, January 27, 2009 4:02 PM To: De Cardenas, Maria (Parks Operations); Lutton, Donald; Arguelles, Nadia; Long, Christine Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Greetings to alit If any of you use the City contract to purchase uniforms, please complete the attached forms and return to me by Friday, January 30'". Thank you for your assistance, J,t irr ✓ z Jere Sr��pr�i Sc�uc� �' irrdiruriru� %tr�ryn arz�c'l��crerriir�rr ��r;�u�fiizrftf From: Buchanan -Dixon, Deborah Sent: Tuesday, January 27, 2009 3:38 PM To: Perez, Maria Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Thant: you- call me I'll pick it up- disregard the below messages. Deborah A. Buchanan -Dixon Procurement Assistant Department of Purchasing Ph: 305.416.1949 Fax: 305.400.5335 dbucnananCc ,ci.miami.fl.us +vw++.miamiro+.comtprocuremmrt 44 MW Frorn: Gonzalez, Yusbe Sent: Friday, January 23, 2009 3:47 PM To: Morales, Victor; Barr, Thomas Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide Importance: High Victor: 04-05-081(10) Second and Final Renewal -- February 8, 2008 Pursuant to your response shown on _-2 attached Contract Extension Form, you a, c required to fill out a Vendor Performance Form (attached) and document in detail vrhy you have provided Harrison Uniforms with a rating of "(2) Needs improvement". Please provide Purchasing with a response by no later than 10:00 am on Monday January 26, 2009. Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of T�41ami Purchasing Dept. Office: 305-416-1958 Pax: 30-.-400-5104 e-mail: ygonzalez@miamigoa.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. if you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. if you are not the intended recipient, please immediately contact the sender by reply F -mail and destroy all copies of the original message. Thank you. 'Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore; this e-mail communication may be subject to public disclosure. -From:- Barr, -Thomas Sent: Thursday, January 22, 2009 1:37 PM To: Gonzalez, Yusbel Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Yusbel, Please see attachment for GSA Fleet Division, Thanks. Thomas Barr Jr. Fiscal Assistant City of lViami General Services Administration Director's Office Division Accounting & Budgeting Section 1390 NMI 20th Street Miami, FL 33942 Tel. (305)329-4858 Fax: ; 305) 329-4865 tbarrQmiam0ov.com From: Morales, Victor Sent: Thursday, January 22, 2009 12:33 PM To: Barr, Thomas Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Back at you.... From: Barr, Thomas Sent: Thursday, January 22, 2009 12:25 PM To: Mizell, Milton; Velazquez, Jose; Morales, Victor; Estrella, Jose; Postis, Chuck; Brieso, Richard; Davila, Jose; Babos, John Jr. Cc: Barket, Kelly Jr.; Martinez, Alex; Eisenhart, Pau! Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High FYI, Please complete if your division utilizes this contract. Thanks. Thomas Barr Jr. Fiscal Assistant City of Miami General Seivices Administration Director's Office Division Accocrnting & Budgeting Section 1390 NW 20th Sireet Miami, FL 33942 Tel. ,3D5)329-4858 Fax. (305) 329-4865 tbarr(dDmiamioov. com From: Eisenhart, Paul Sent: Thursday, January 22, 2009 12:15 PM To: Barr, Thomas Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High FY! From: Gonzalez, Yusbel Sent: Thursday, January 22, 2009 10:41 AM To: Soldevilla, Mario; Pruitt, Barbara; Saunlett, Joy; Joyce, Allen; Morales, Victor; Morales, Victor; Machin, Olga; Bogner, Stephen; Mitchell, Francis; Eisenhart, Paul; Tang, Sik-Kui (Joe); Plana, Deborah; Sanchez, Teresa; Sauniett, Joy; Joyce, Allen; Newhoff, Daniel Cc: Buchanan -Dixon, Deborah; Rodriguez, Lourdes Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Good Morning to all: There are certain departments that have yet to fill out and submit the attached form to extend the Uniforms, Citywide contract with Harrison Uniforms. Please fill out the attached form and submit it via e-mail to Deborah Buchanan at DBncllanan(uci.iiaiami.fl.us by no later than 4:00 PM on Fridav Januan, 23, 2008 Your response is critical in determining if this contract wW be renewed. Thank you, Yusbel Gonzalez, CPPB -Senior Procurement Specialist (Commodit), Team 2) Cite of Miami Purchasing Dept. Office: 305-416-.1958 Fax: ;;o5-400-5ioq e-mail: ygonzalez o�miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thant; you. 'Please Note: Due to Flonda's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Buchanan -Dixon, Deborah Sent: Monday, January 05, 2009 10:16 AM To: Pruitt, Barbara; Saunlett, Joy; Joyce, Allen; Morales, Victor; Morales, Victor; Machin, Olga; Bogner, Stephen; Mitchell, Francis Cc: Buchanan -Dixon, Deborah; Gonzalez, Yusbel Subject: Contract Extension Form: Uniforms, Citywide : 04 -D5 -D81(10) Second and Final Renewal - February 8, 2008 Renewal Contract Extension Good Morning, Attached please find the Contract Extension form for the above -referenced Bid. Please complete the Contract Extension Form and, if necessary, a Vendor Performance Form, and return both forms tome by e-mail. The Vendor Performance Form can be found by clicking on the blue link in the attached document. The deadline for return of completed form(s) is Monday, .Tanuary 19, 2009. All forms are to be returned to my attention via e-mail. Failure to meet this deadline date seriously jeopardizes our ability to renew the contract. Legally, expired contracts cannot be renewed. If you should have any questions, please feel free to contact me. Thanks Gonzalez, Yusbel roni. Sent: To: CC. Subject: Hello Shanta: Gonzalez, Robert Tuesday, January 27, 2009 3:51 PIA Royal, Shanta Lutton, Donald FW: Your Order for hark Rangers Harrison's latest update is located in the correspondence below! Shanks! ROBERT GONZALEZ PARKS F ;E >ri wA, T U IN Co0RDINAT0R (305) 575-2103 ext 422_ _ ROGO NZALEZ@Cl. MIAMI. FL.US From: Machado, Manuel[mailto:MMachado@fechheimer.com] Sent: Tuesday, January 27, 2009 1:53 PM To: Cowen, Elizabeth; Gonzalez, Robert Cc: Hernandez, Jenny; Hicks, Rose Subject: RE: Your Order for Park Rangers This is order is about io_come_out of the shop today, only three persons are left to finish Manuel Machado. Flying Cross by Fechheimer 3420 NW 7th Street Miami, Florida 33125 305 642 18-20 Phone 305 642-1886 Fax From: Cowen, Elizabeth Sent: Tuesday, January 27, 2009 1:13 PM To: 'Gonzalez, Robert' Cc: Hernandez, Jenny; Hicks, Rose; Machado, Manuel Subject: RE: Your Order for Park Rangers Good afternoon Robert, I wanted to let you know that Crystal is no longer with the company. Temporarily your account is going to handled by customer service ( anyone on this email) until we get someone else into place for your specific account. We should have some information for you shortly on your order. Manuel please give us some information. Thanks Liz From: Gonzalez, Robert[mailto:RoGonzalez@miamigov.comj Sent: Tuesday, January 27; 2009 12:43 PM To: Adderly, Crystal Subject: FW: Your Order for Park Rangers Hello Crystal: 1 am just inquiring as to any current update you may provide regarding the back orders from the warehouse. Thanks! ROBERT GONZALEZ PARKS RF `• RE:11." 0P� '' COORDINATOR (305) 575-2103 ext 422 ROGONZALEZ@CI.MIAMI.FL.US From: Royal, Shanta Sent: Tuesday, January 27, 2009 7:48 AM To: Gonzalez, Robert Subject: FW: Your Order for Park Rangers Any word on Harrison's? From: Adderly, Crystal[mailto:cadderiy@fechheimer.com] Sent: Monday, January i2, 2009 4:17 PM To: Royal, Shanta Subject: RE: Your Order for Park Rangers thanks..... waiting on reply for backorders from warehouse.... thanks... Crysta"dderly Account -Manager -FL4RAISON UNIFORMS Flying Crossby Fechheimer 3420 N147 Street Mianli, -Florida 33125 (305) 642-1820 Ph (305) 642-1886 Fax email. cadderh �feC11)1eil77e7'.conl Thought of the day: Most people never run far enough on their first wind to find out if they've got a second. Give your dreams all you've got and you'll he amazed at the energy that comes out of you. 2 ce Ch a MP. C om From: Royal, Shanta [mailto:sroyal@miamigov.com] Sent: Monday, January 12, 2009 4:15 PM To: Adderly, Crystal Subject: FW: Your Order for Park Rangers Just an update, thanks From: Gonzalez, Robert Sent: Monday, January 12, 2009 4:12 PM To: Royal, Shanta Subject: RE: Your Order for Park Rangers Hello Shanta: We have received three (3) pairs of pants for 19 Park Rangers. As I stated below, the following Park Rangers did not receive pants: Qonsheka Smith Genesis Troutman Victor Baloy Lorenzo Wright Jorge Morales The Park Rangers will be able to advise me if the pants are the correct size once 1 have handed them their respective orders. Additionally, I have not rr.:eivedl an update on the shirts. Crystal stated that they received the patches on December 22. Thanks ROBERT GONZALEZ PARKS COORDINATOR ;305) 575-2,1 03 ext X122 ROGONZA.L.EZC�CI.MIA.MI.FL.US From: Royal, Shanta Sent: Tuesday, January 06, 2009 10:50 AM To: Gonzalez, Robert Subject: RE: Your Order for Park Rangers Hi Robert, have you had a chance to count the pants? I am trying to figure what we have and what is needed so that I could receive in the system... ..thanks. From: Gonzalez, Robert - Seat: Tuesday, December 23, 2008 4:21 PM To: Adderly, Crystal Cc: Royal, Shanta Subject: RE: Your Order for Park Rangers Hello Crystal: I just received the order that was picked up by Park Ranger; Raymond Byrd, and the order is incomplete. 'Where are 4 Park Rangers for which I did not receive pants or duty gear. They are as follows: Genesis Troutman, Victor Baloy, Lorenzo Wright, and Jorge Morales. Additionally, I did not receive pants for Qonsheka Smith. I only received duty gear for her. l have not reviewed if we have received 3 pairs of pants for each Park Ranger. I will do that as soon as possible. Thanks! ROBERT GONZALEZ PARKS k'. T ,4 N COORDINATOR (305) 575-2103 ext 422 R0G0NZALEZ@C1.MIAM1.FL.US From: Adderly, Crystal[ma iIto: cadderly@fechheirner.corn Sent: Tuesday, December 23, 2008 11:26 AM To: Gonzalez, Robert Cc: Royal, Shanta Subject: RE: Your Order for Park Rangers We have the pants and duty y_.ir -ready for p/u for all the rangers.... The patches came in yesterday and we are still working on the shirts... Please send someone to pick up the pants and duty gear due to .the fact that we etre having difficulty with storage. Thanits. Crystal�dderFl� _,lccount 9Vanager J'- Cross by Feehheimer 3420 An171-th Street Miami, Florida ('-,o;) 642-1820 Ph (3o5) 642-1686 Fat email: ccidderlu���echheimer.com Thought of the day: There is so very much available to you. In reaching for your dreams, make use of everything you have. Don't be dismayed or embarrassed by whatyou have to work with. Instead, work with whatever you have and it will grow more useful and effective with each effort. Don't place a judgment on your abilities before you even put them to use. Go ahead, get to work, and see how quickly your skills increase. Look back at the good things you've accomplished in the past. That power of accomplishment is still with you, so choose now to put it to use again for evert more-exeiting and -compelling -purposes. -Think of all the greatideas you've had but have never followed through on. Now is when you can make the best of them come to life. The challenges are great and yet the value that flows through your life is far greater. Use everything you can, and you can accomplish anything you choose. From: Adderly, Crystal Sent: Friday, December 05, 2008 9:41 AM To: 'Gonzalez, Robert' Cc: 'Royal, Shanta' Subject: Your Order for Park Rangers We should receive the patches for the uniforms on Dec. 23, once we receive them the orders will be processed and ready for p/u the foll owing week. Thanks for your patience. CrystalAdderly ,,Iccount Jifanager HARRISON LWIFORIVIS Flying Cross by Fechheimer 342o NW 7th Street Miami, Florida 33125 (3o5) 642-1820 Ph (3oa) 642.1886 Fax email: cadderJ(w ecllheimer,com Thought of rhe dray: fiexn your hiessincys whin thankfulness so they don't unravel From: Gonzalez, Robert[maiito:RoGonzalez@miamigov.com] Seat: Wednesday, October 29, 2008 7:5i PM To: Adderly, Crystal Cc: Royal, Shanta Subject: FW: Harrison Quote Form -CITY OF MIAMI PARK RANGERS.xis Crystal: Thank you for your prompt response! I believe Shanta will contact you regarding the attached quote, if she has not done so already! Thanks! ROBERT GONZALEZ PARKS r tr:gv COORDINATOR (305) 575-2103 ext 422 ROGONZALEZ@CI.M(AMI.FL.US From: Adderly, Crystal[mailto:cadderly@fechheimer.com] Sent: Wednesday, October 29, 2008 12:03 PM To: Gonzalez, Robert Cc: Royal, Shanta Subject: Harrison Quote Form -CITY OF MIAMI PARK RANGERS.xls Please find attached the quotation for your department.... These prices piggyback the Miami Police Contract.... Thanks... CrystaCAdderCy Account Manager AR R ISONTl FORMS Flying Cross by Fechheimer 3420 NW 7th Street kliami, Florida 33125 (3o5) 642-1820 Ph (3o.5) 642-1856 Fax email: cadderly@fechheimer.corn Gonzalez, Yusbel From: Rodriguez, Lourdes Sent: Monday, February 02, 2009 1 : 1 1 AM To: De Cardenas, Maria (Parks Operations) Cc: Gonzalez, Yusbel Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Mlaria We will contact Harrison's and follow-up on this order. And will re iterate that renewal is our option and that they must improve their services. 101s. Lourdes Rodriguez, `:PPB Procurement Supervisor City of Miami Purchasing Department 444 S.Al. 2 Avenue, 6th Floor Miami, FL 331 30 Tal: (305) 4 16-1 904 Fax: (305) 400-5033 email: lo_rodrinuezC&rniami ov.com website: wwtk,.i-niarniciov.com/r)rocurenient Disclaimer Tnis e-mail is intended only for the individuals) or entity(s) named within the message. This e-mail might contain legaIiy ;privileged and confidential information. If, you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attomey- chent or work product privileges. Should the intended recipient forward or disclose this message to another person or parry, that action could constitute a waiver of the attorney ciient privilege. If the reader of this message is not the intended recipient, 'or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination; distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation o the Electronic Communications Privacy t ct, i� i).5.0. section 251D ?5?1. I; this commrLyiiation was received in error we apoiogize for the intrusion. Please notify us by reply e-mail and delete the original message. AL — 41q Please consider the environment before printing this e-mail. Ow A From: De Cardenas, Maria (Parks Operations) Sent: Monday, February 02, 2009 11:00 AM To: Gonzalez, Yusbel; Perez, Maria Cc: Gonzalez, Robert; Rodriguez, Lourdes Subject: RE: Contract Extension Form: Uniforms, Citywide PO 901753 and 901249 Maria de Cardenas City of Miami Part: Services Coordinator `Fel. 305 960 3004 Pax 105 960 3019 email mdecardenasCci.rnianrii.fl.us 04-05-081(10) Second and Final Renewal - February 8, 2008 From: -Gonzalez, Yusbel 'Sent: Thursday, January 29, 2009 4:36 PM To: De Cardenas, Maria (Parks Operations); Perez, Maria Cc: Gonzalez, Robert; Rodriguez, Lourdes Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-D5-08.1(10) Second and Final Renewal - February 8, 2008 Maria, Please provide me with the Purchase Order number for this order. Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-ig.58 Fax: 305-400-5104 e-mail: ygonzalez@miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. "Please Note Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: De Cardenas, Maria (Parks Operations) Sent: Thursday, January 29, 2009 8:42 AM To: Gonzalez, Yusbel; Perez, Maria Cc: Gonzalez, Robert Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Yusbel can you attach this e mail to the contract extension form? Thanks Maria de Cardenas City of'Nliami Park Services Coordinator Tel. 305 960 3004 Fax 305 960 3019 email rndecardenas@ci.miami.n.us From: Gonzalez, Robert Sent: Wednesday, January 28, 2009 7:25 PM To: De Cardenas, Maria (Parks Operations) Cc: Ott, Elizabeth; Perez, Maria; Lutton, Donald; Arguelles, Nadia; Long, Christine Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Maria: The bark Rangers were f ,,ed for uniforms on October It, 2008. Today is January 28, 2009 and we stilt have not received the complete order for .the uniforms. I have attached a trait of e-mails that we have exchanged with Harrison's Uniforms! I recommend that we do not renew with this vendor. Thanks! ROBERT GONZALEZ PARKS c: E;* f ; &E `r COORDINATOR (305) 575-2103 ext 422 ROGONZALEZ@CI. MIAMI.FL.US From: De Cardenas, Maria (Parks Operations) Sent: Wednesday, January 28, 2009 12:45 PM To: Perez, Maria; Lutton, Donald; Arguelles, Nadia; Long, Christine Cc: Gonzalez, Robert; Ott, Elizabeth Subject: _RE: _Contract Extension Form: Uniforms, --Citywide :_04-05-081(10) Second and Final Renewal February 8,2008 Maria, I do not want to extend this contract the service has been very poor and the time spent tracking the orders does not merit a contract extension. I have asked Robert Gonzalez to provide information on what is happening with the Park Rangers Uniform Order. In order to justify the rating I gave this vendor I have attached several e mails to the purchasing forms. Robert's response can be attached later. Thanks Maria de Cardenas City of Miami Park Services Coordinator Tel. 305 960 3004 Fax 305 960 3019 email mdecardernascni,ci.miami.fl. Lis From: Perez, Maria Sent: Tuesday, January 27, 2009 4:02 PM To: De Cardenas, Maria (Parks Operations); Lutton, Donald; Arguelles, Nadia; Long, Christine Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Greetings to all: if any of ,you use the City contract to purchase uniforms, please complete the attached forms and return to me by Friday, January 30' h. Thank you for your assistance, Sr�pp�i<Se�« �',ac�r�uzrrf�i� L'i,fi� Ec� ✓1�iirr��zi Irnfz� arzd <%�ecn�.�r%rz � e���z�rncrcf From: Buchanan -Dixon, Deborah Sent: Tuesday, January 27, 2009 3:38 PM To: Perez, Maria Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and f=inal Renewal - February 8, 2008 Thank you- call me IT pick it up- disregard the below messages. Deborah A. Buchanan -Dixon Procurement Assistant Department of Purchasing Ph: 305.416.1949 Far.: 305.400.5335 dbuchananla ci.miami.fl.us LIL3' UI Miami From: Gonzalez, Yusbel Sent: Friday, January 23, 2009 3:47 PM To: Morales, Victor; Barr, Thomas Cc: Rodriguez, Lourdes; Buchanan -Dixon, Deborah Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance. High Victor Pursuant to your response shown on the attached Contract Extension Form, you are required to ;ill out a Vendor Performance Form, (attached) and document in detail why you have provided Harrison Uniforms with a rating of "(2) Needs improvement". Piease provide Purchasing with a response by no later than 10:00 am on Monday January 26, 2009, Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez@miamigo�T.com CONFIDENTIAL COMIOUNICAT10N The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communicafion is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. 'Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Barr, Thomas Sent: Thursday, January 22, 2009 1:37 PM To: Gonzalez, Yusbel Subject: ,FW: Contract Extension Form: Uniforms, Citywide 2008 Importance: High Yusbel, Please see attachment for GSA Fleet Division. Thanks, Thomas Bar, -Jr. Fisca! Assistant City of Miami General Services Administration Director's Office Division Accounting & Budgeting Section 9390 NW 20th Street fViami. FL 33942 Tela (305)329-4858 Fax. (305) 329-4865 tbarr(cJmiamigov. com From: Morales, Victor Sent: Thursday, January 22, 2009 12:33 PM To: Barr, Thomas Subject: FW: Contract _xtension Form: Uniforms, Citywide 2008 Importance: High Back at you.... 04-05-081(10) Second and Final Renewal - February 8, 04-05-081(10) Second and Final Renewal - February 8, From: Barr, Thomas Sent: Thursday, January 22, 2009 12:25 PM To: Mizell, Milton; Velazquez, Jose, Morales, Victor; Estrella, Jose; Postis, Chuck; Brioso, Richard; Davila, Jose; Babos, John Jr. Cc: Barket, Kelly Jr.; Martinez, Alex; Eisenhart, Paul Subject: FW: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High FYI, Please complete if your division utilizes this contract. Thanks. Thomas Barr Jr. Fiscal Assistant City of Miami General Services Administration Director's Office Division Accounting & Budgeting Sectior, 9390 NW 20th Street Miami, FL 33142 Tela (305)329-4858 Fax,: (305) 32.9-4865 tbarr(a)miamigov. com Q From: Eisenhart, Paul Sent: Thursday, January 22, 2009 12:1.5 PM To: Barr-, Thomas Subject: FN: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 20D8 - Importance: High FYI From: Gonzalez, Yusbel Sent: Thursday, January 22, 2009 10:41 AM To: Soldevilla, Mario, Pruitt, Barbara; Sauniett, Joy; Joyce, Allen; Morales, Victor; Morales, Victor; Machin, Olga; Bogner, Stephen; Mitchell, Francis; Eisenhart, Paul; Tang, Sik-Kul (Joe); Plana, Deborah; Sanchez, Teresa; Saunlett, .Joy; Joyce, Allen. Newhoff, Daniel Cc: Buchanan -Dixon, Deborah; Rodriguez, Lourdes Subject: RE: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Importance: High Good Morning to all: There are certain departments that have yet to fill out and submit the attached form to extend the Uniforms, Citywide contract with Harrison Uniforms. Please fill out the attached form and submit it via e-mail to Deborah Buchanan at DBtichanan(a—),ci.niiami.fl.us b�, no later than 4:00 PM on F'ridav ,Ianuary 23. 2008 Your response is critical in determining If this contract will be renewed. Thank you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez@miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. `Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore; this e-mail communication may be subject to public disclosure. From: Buchanan -Dixon, Deborah Sent: Monday, January 05, 2009 10:15 AM To: Pruitt, Barbara; Saunlett, Joy; Joyce, Allen; Morales, Victor; Morales, Victor; Machin, Olga; Bogner, Stephen; Mitchell, Francis Cc: Buchanan -Dixon, Deborah; Gonzalez, Yusbel Subject: Contract Extension Form: Uniforms, Citywide : 04-05-081(10) Second and Final Renewal - February 8, 2008 Renewal Contract Extension Good Morning, Attached please find the Contract Extension form for the above -referenced Bid. Please complete the Contract Extension Form and, if necessary, a Vendor Performance Form, and return both forms to me by e-mail. The Vendor Performance Form can be found_ by clicking on the blue link in the attached document. The deadline for return of completed form(s) is Monday, January 19, 2009. .411 forms are to be returned to my attention via e-mail. Failure to meet this deadline date seriously jeopardizes our ability to renew the contract. Legally, expired contracts cannot be renewed. If you should have any questions, please feel free to contact me. Thanks. Gonzalez, Yusbel F:rom:. Machin, Olga Sera: Tuesday, March 10, 2009 2:03 PM To: Gonzalez, Yusbel Subject: Update on Harrison Uniforms Attachments: image001.gif, urageLC2.png Yusbel: Just letting you know that the uniforms for I✓edro Aivarado and Natalia Onikienko were partially ready Monday and they promised the rest of the items or the p.o. today. Olga R. Machin Administrative Assistant II Office of Code Enforcement Ph: 305.416.2073 Fax: 305.416.2006 ornachin(a)ci.miami.fl.us ryywlc.miamiQor. c•qm Gonzalez, Yusbel From: Machin, Olga Sent: Tuesday, March 03, 2009 2:44 PM To: 'jhernandez@fecheimer.com' Cc: Borges, Guillermo; Gonzalez, Yusbel Subject: P.O. # 04-05-081(10)-1-232 BELONGS TO CAMESOUZE QUETAN7 CODE ENFORCEMENT Importance: High P.O.# 04-05-081(10)-1-232 BELONGS TO CAME S. QUETANT, CODE ENFORCEMENT Oiga R. Machin Administrative Assistant II Office of Code Enforcement Ph: 305.416.2073 Fax: 305.416.2D06 omachin(dci.miami.fl.us EA- Gonzalez, Yusbel From: Machin, Olga Sent: Tuesday, March 03, 2009 2:18 PM To: 'jhernandez@fecheimer.com' Cc: Gonzalez, Yusbel Subject: Emailing: P.O. #04-05-081(10)-1-231 JORGE L. GARCIA, CODE ENFORCEMENT INSPECTOR Importance: High anti f�J �1 A 5e✓q ,ty rry mn Requisitions: Requisitions > 37138 JavaScript enabled browser required. DescriptionJorge L. Garcia - Uniforms, Citywide. Mens, Womens Military Shirts. Short Sleeve, Large._Mfg:_Liberty..Style No. 732NIXX. Fabric Content: 65,35 Dac, Cotton. Weight: 4.25 oz. Created ByMachin, Olga R Creation Date02-24-2009 15:40:26 Deliver-ToCity of Miami - Code Enforcement - Administration 444 SW 2nd Ave., 7th Floor Miami,FL 33133 JustificationJorge Garcia Uniform Rgst. 2/24/09 Shopmnq Cart Home Logout Preferences Help C .._....... of .+Tn dart 1 nate[ Requi ition Change j F e ei',e StatusApproved Change HistoryNo Urgent RequisitionNo AttachmentView Note to Buyer Details Amount Line Description Need -By Deliver -To Unit Quantity Price (USD) Details Order Uniforms, Citywide. Mens, Womens Military Shirts. Short Sleeve, Large. Mfg: Liberty. Style No. 732MXX. Fabric Content: 65,35 Dac, Cotton. Weight: 4.25 1 oz. Uniforms, Citywide. Mens, Womens Non - Pleated Service Pants, Size 28-42/6-20. Mfg. Name: Edwards. Mfg. 2 Style No: 2510 -male, 152000 - Code Enforcement - 03-16-2009 00:00:00 Administration Each 152000 - Code Enforcement - 03-16-2009 00:00:00 Administration Each 04-05- �q 08100) 317.17USD 51.51 1-231 04-05- 081(10)- 3 24.45USD 73.35 LM 1-231 8510 -female. Fabric Content: 65,35 Dac, Cotton. Weight: 9.75 oz. Total 124.86 Return 0 5 To Cart Camel R� r ial: iiiorl Cll�nc Shop I .Reguisitim I Receiving I Shopping Cart I Home I Logout I Preferences I Help Copyright (c) 2006, Oracle. All rights reserved. Privacy Statement Gonzalez, Yusbel From: Gonzalez, Yusbel Sent: Tuesday, March 03, 2009 2:14 PM To: Machin, Olga Cc: Borges, Guillermo-, 'Hernandez, Jenny',- 'Cowen, Elizabeth' Subject: RE: need p.o info Olga, After speaking with Jenny this afternoon, she mentioned that uniforms requested under PO numbers 04-05-081(10)-1- 222 and 04-05-081(10)-1-229 will be ready for pick up by tomorrow (3/4/09). There's one more PO that she received without a name: PO# 04-05-081(10)-1-231. Can you provide her with the employee's name? As soon as she receives this information from you, she will enter the order in their system. She also has some requests for uniforms that she has received no Purchase Orders for. Jenny will be providing you with the names of those employees. Jenny also informed me that they have fallen behind on some of the orders because of an employee transition that recently took place. Please follow up with me later on this week or next week to ensure that you received all uniform items ordered under the above referenced PO numbers. Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodin� Team 2) City -of Miami - Purchasing Dept. Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez@miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. it is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. if you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. `Please Note: Due to Florida's very broad public records law, most written communications to orfrom City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Machin, Olga Sent: Tuesday, March 03, 2009 1:23 PM To: Gonzalez, Yusbel Cc: Borges, Guillermo; 'Hernandez, Jenny'; 'Cowen, Elizabeth' Subject: RE: need p.o info P.O. 9 04-05-081(10)-i-229 (NATALIA ONIKIENTKO), P.O. # 04-05-081(10)-1-222 (PEDRO ALVARADO) Gonzalez, Yusbel From: Machin, Olga Sent. Tuesday, March 03, 2009 1:23 PM To: Gonzalez, Yusbel Cc: Borges, Guillermo, 'Hernandez, Jenny; 'Cowen, Elizabeth' Subject: RE: need p.o info P.O. # 04-05-081(10)-1-229 (NATALIA ONIKIENKO), P.O. # 04-05-081(10)-1-222 (PEDRO ALVARADO) Olga R. Machin Administrative Assistant II office of Code Enforcement Ph: 305.416.2073 Fax: 305.416.2006 omachin@ci-miami.fi.us 11 wrrw.MMini,oc.con =r41 SVV 21i:l A Alia a 11 !. " From: Gonzalez, Yusbel Sent: Tuesday, March 03, 2009 1:05 PM To: Machin, Olga Cc: Borges, Guillermo; 'Hernandez, Jenny'; 'Cowen, Elizabeth' Subject: RE: need p.o info What are the Purchase Order numbers? Jenny/Liz, Once Olga provides the PO numbers, can you advise or the order status and provide a justification for this apparent delay? Thant: you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Dept. Office: 305-416-1958 Fay:: 305-400-5104 e-mail: ygonzalez@miamigov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. "Please /Vote: Gonzalez, Yusbel From: Machin, Olga Sent: Tuesday, March 03, 2009 11:14 AM To: Gonzalez, Yusbel; 'Hernandez, Jenny' Cc: Borges, Guillermo Subject: RE: need p.o info Importance: High Yusbel: I currently attach a copy of the "Request for UnifOrrn" to the P.O. which has the name of the employee on there (this is saved as "Note to Supplier"). I even go as far as e -mailing Ms. Hernandez a copy of the Requisition; and mention in the e-mail the name of the employee (this is done to assist her in matching the Req. to the P.0). I understand that Ms. Hernandez is new at Harrison and is not very familiar with this process; that is why we have tried to make things simpler for her by sending the e-mail. I will add a note to supplier w/names of employees and discontinue the e -mailing of the Requisition ahead of time as this creates additional work for me and apparently it is not helping. Since we are on the subject of facilitating the process, I would like to mention that we have been experiencing delays in getting our uniforms from Harrison because they claim that they have not received the P.O.; when in reality the P.O. has been in the system for over 3 weeks. Uniforms are essential for our employees and we need to acquire them within a reasonable time frame (maximum ten (10) working days). Please assist us in getting this resolved. Thanks in advance for your cooperation. Olga R. Machin Administrative Assistan= II Office of Code Enforcement Ph: 305.416.2073 Fax: 305.416.2006 omachinna ci.miami.fl.us � ii n�4�r.miami��ov.com From: Gonzalez, Yusbel Sent: Tuesday, March 03, 2009 7:23 AM To: 'Hernandez, Jenny'; Machin, Olga Subject: RE: need p.o info Olga, Please see Jenny's comments below. When entering the catalog requisition, you can have the employee's name show on the Purchase Order by entering a note "to supplier". Please make sure that this is done ;or future orders. Jenny, If you need the employee names of the Purchase Order's you have recently received, please communicate with Olga so that she may provide them to you verbally or via e-mail. Thanl< you, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) Cit~ oz Mianli Purchasing Dept. Office: 305-416-19,5 Fax: 305-400-5104 e-mail: ygonz�niainisov.com CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. 'Please Note.- Due ote: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Hernandez, Jenny[mailto:JHernandez@fechheimer.com] Sent: Monday, March 02, 2009 7:07 PM To: Gonzalez, Yusbel Subject: need p.o info Good Morning Yusbel, I have been receiving P. 0's for Code Enforcement without name. Is there is any way that you or whoever process this in the system add the name of who the P.0. belongs to? Thanks so much. ,fenny 11ernandez Customer Service Manager Harrison Uniforms Flying Cross by Fechhcimer 3420 N,W. 7th Street Miami, Florida 33125 (305) 642-1820 Ph (305) 642-1886 Fx email: jhernandez(Dfechheimerxom