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Home My WebLink AboutAddendum No.2Ct� A� ffl-an-t- �TTt �Ll�Y opt s� PEDRO G. HERNANDEZ, P.E. b■++ h++�+ City Manager yd�co 04tic ADDENDUM NO. 2 iFB No. 799763 February 72, 2070 Invitation For Bid (IFB) for Uniforms, Citywide TO: ALL PROSPECTIVE BiDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. It has been brought to our attention that the following section of lFB 199163 contains conflicting language: 2:10. EQUAL PRODUCT Manufacturer's name, brand name and model/style number when used in these specifications are for the sole purpose of establishing minimum requirements of levels of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's brands of equalmaterial, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by a sample and complete sets of necessary data (i.e. factory information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid. The City shall be the sole judge of equality and its decision shall be final. Samples shall be submitted no later than seven (7) calendar days after a formal request is made. NOTE: Substituted items(s) that are not deemed as "Approved Equal" by the City, may cause the bidder's response to be deemed non-responsive. Please note that Prospective Bidders are not required to submit samples of equal items with their bid response. However, Prospective Bidders are still required to submit with their bid response complete sets of necessary data (i.e. factory information sheets, specifications, brochures, etc.) for equal items. The City will notify Prospective Bidder(s) in writing, after the bid closing date and time, should samples of equal items be needed. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincere) , /Director/Chi en Ma as,P�r PO, CPPB, FCPM, FCPA f urement Officer GM/LR/yg Cc: Bid File DEPARTMENT OF PURCHASING 444 S.W. 2nd Avenue, 6" Floor Miami, FL 33130 (305) 416-1900 Fax: (305) 416-1925 / Mailing Address: P.O. Box 330708 Miami, Florida 33233-07D8 E -Mail Address: purchase@ci.miami.fl.us Website: httpJ/ci.miami.fl.us GLENN MARCOS Chief Procurement Officer Ms. Elizabeth Cowen Harrison Uniforms 3420 N.W. 7th Street Miami, FL 33125 Dear Ms. Cowen: L of ` iann- r.a ,— May 14, 2010 CARLOS A. MIGOYA City Manager SENT VIA FAX AND E-MAIL Subject: IFB 199163 Uniforms, Citywide Determination of Non -Responsibility The City of Miami is in receipt of your Bid for the provision of Uniforms, Citywide. Upon receiving bid responses from bidders, the Purchasing Department must evaluate bids to determine the lowest bidder and ensure that the lowest bidder is both responsive and responsible. Pursuant to the following: 1. Section -1.34, subsection B,.2), Elimination from Consideration, "A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions of any previous contract with the City or deliver on time contracts of a similar nature", and 2. Section -18-95 (c)(2), Determination of Responsibility, of the Code of the City of Miami, factors to be considered in determining responsibility of prospective contractual parties shall include, but not limited to, "a satisfactory record of performance". As shown in the enclosed list of contractual performance issues under the soon to be expired Bid Contract No. 04- 05-081, the Purchasing Department has received complaints from City Departments of Harrison Uniforms unsatisfactory performance throughout the contractual period. These complaints ranges from late delivery of orders to orders not being fulfilled. On numerous occasions during the contractual period, you have been provided notice of the various complaints informally and formally. However, despite the fact that we have attempted on mediating every complaint in our efforts to maintain our contractual relationship, these complaints submitted by City Departments are evaluated at the time an award recommendation is to be made to a prospective contractual party to determine whether a firm is a responsible party, as stated and required in the Invitation for Bid (IFB) and Procurement Code. Based upon our evaluation, your firm has been deemed non -responsible; and as a result, your bid has been eliminated from consideration. If you have any information that you would like for me to consider before making my final determination, please submit it to my Office by no later than Wednesday, May 19, 2010. e w. c-o-),— osCPPO, CPPB, FCPM, FCPA ef Procurement Officer GM:LR:yg �' Enclosed: List of Harrison Uniforms Contractual Performance Issues under IFB 04-05-081(10) Uniforms, Citywide Harrison Uniforms Contractual Performance Issues IFB 04-05-081(10) Uniforms, Citywide Created: 3/11/2010 1 of 2 Date Complaint was Method Used to Notify Contract Period submitted to Purchasing Purchasing Department Contact Person Purchase Order Nature of Complaint Vendor Performance Bill Borges & Francisco 9, 2006 8, 1/7/2008 Form Code Enforcement Marcos Various Late Delivery; Poor Service February to February 2008 Vendor Performance 1/8/2008 Form Public Works Lauren Richmond 04-05-081(10) - 53 Late Delivery Reason for cancellation: "We've had numerous problems with this order and t has dragged on for quite some time. 1 10/27/2008 Change Order to Cancel General Services Jose Davila 04-05-081(10)-1-186 only know that the shirts were not on Purchase Order Administration the packing slip. I wanted to finish with this PO, pay Harrison, and then enter a new order for the missing shirts. Thank You." February 9, 2008 to February 8, 2009 Contract Extension Form General Services Vendor performance rated as "Needs (First Renewal) 1/22/2009 and Emails Administration Victor Morales n/a Improvement" Contract Extension Form Vendor performance rated as "Needs 1/27/2009 and Emails Public Works Francis Mitchell n/a Improvement" Late Delivery; Failure to Respond to Vendor Performance Letter or Return Call; Poor Service; Form and Contract Failure to Meet Specifications; 1/28/2009 Extension Form Parks and Recreation Maria Perez Several Poor Workmanship 04-05-081(10)-1-229 3/10/2009 Email Code Enforcement Olga Machin 04-05-081(10)-1-222 Late Delivery Created: 3/11/2010 1 of 2 Harrison Uniforms Contractual Performance Issues IFB 04-05-081(10) Uniforms, Citywide Created: 3/11/2010 2 of 2 Date Complaint was Method Used to Notify Contract Period submitted to Purchasing Purchasing Department Contact Person Purchase Order Nature of Complaint 5/6/2009 Email Public Works Lauren Richmond 04-05-081(10)-1-239 Order shipped to the incorrect location Maria De Cardenas 4/6/2009 Email Parks and Recreation Ariamna Fernandez 04-05-081(10)-1-235 Late Delivery Vendor Performance Public Facilities 7/2/2009 Forms and Emails Marinas Division Maria Busto 04-05-081(10)-1-250 Poor Service; Incorrect Invoice(s) Public Facilities 7/18/2009 Email Marinas Division Alina Haas 04-05-081(10)-1-251 Late Delivery Public Facilities Invoicing for items that have not been 7/27/2009 Email Marinas Division Alina Haas n/a received by the requesting department February 9, 2009 to February 8, 2010 (Second Renewal) Office of Community Yarenis DeFalco 8/17/2009 Email Relations Jessica Alfonso 04-0S-081(10)-1-230 Late Delivery Public Facilities Maria Busto Invoiced the City for pants that were 8/18/2009 Email Marinas Division Alina Haas 04-05-081(10)-1-240 returned 9/1/2009 Email Parks and Recreation Ari Fernandez n/a Billing incorrect unit prices Billing incorrect unit prices; Billing for items not shown in the Purchase Order; Failure to reference the Purchase Order 1/5/2010 Email Various Various Various in the invoice February 9, 2010 to lune 8, 2010 Sally Delgado (120 Day Extension) 3/4/2010 Email Parks and Recreation Maria De Cardenas 04-05-081(10)-1-301 Failure to return phone call Created: 3/11/2010 2 of 2