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Home My WebLink AboutAddendum No.1i�tfij V f fflT- a r c1�Y or d I M, "IIt It Q e0. � o ADDENDUM NO. 1 IFB No. 199163 February 8, 2010 Invitation For Bid (IFB) for Uniforms, Citywide TO: ALL PROSPECTIVE BIDDERS: PEDRO G. HERNANDEZ, P.E. City Manager The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The "Lines" section in this IFB has been amended as follows: Pursuant to the attached email dated February 8_201 Neese Industries, Inc., has confirmed that the Yellow PVC Raincoat, Style# 1450C is only available in sizes Small through 2XL. Therefore, the following lines have been removed from this IFS: _ inerr s :f........ ._ Q1. Conditions set in previous City of Miami contracts for uniforms required Successful Bidder to be within the City of Miami limits and to submit a Performance Bond. Are these requirements still part of your uniform contracts? Al. As it pertains to IFB 199163 for Uniforms, Citywide, Section 2.18, BID BOND/SURETY BOND, states: "A Bid Bond in the amount of 5% of the total bid may be required and submitted after the bid closing date and time."- _ Therefore, -Prospective -Bidders -are -not required-to-submit-a-Bid-Bond-at-time-of-submitting_a_bid-response,_but—___ may be required to submit a bid bond after the bid closing date and time. DEPARTMENPURCHASING 444 S.W. 2nd Avenue, 6"Floor Miami, FL 33130 (305) 416-1900 Fax: (305) 416-1925 / Mailing Address: P.O. Box 330708 Miami, Florida 33233-0708 E -Mail Address: purchase@ci.miami.fl.us Website: httpJ/ci.miami.fl.us Also, Section 2.19, PERFORMANCE BOND, states: "Within ten (90) working days following notice of award by the City, the successful bidder(s) may be required to furnish to the City of Miami, a Performance Bond in the total amount of the Cost to the City for the period of the contract (to be determined at the time of award). The City will notify the Successful Bidder via the Notice of Award letter should he/she be required to submit a Performance Bond. 02. Please advise if it's mandatory to bid on the entire bid, or can a Prospective Bidder partial bid on items of choice? A2. Section 2.6, METHOD OF AWARD, states: 'Award of this contract will be made to the lowest responsive and responsible bidder who bids on all items and whose bid offers the lowest price when all items are added in the aggregate. Failure to bid on all items shall deem your bid non-responsive.' Therefore, to be deemed responsive and considered for award, a Prospective Bidder is required to bid on all items listed in the Invitation for Bid. Q3. Please confirm if the quantities listed on the IFB # 199163 are estimates. They seem to be low. A3. Yes, the quantities listed in IFB# 199163 are estimates. Section 1.33, ESTIMATED QUANTITIES. states: "Estimated quantities or estimated dollars are provided for your guidance only. No guarantee is expressed or implied as -to quantities that will be purchased during the contract period. The City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting specifications. The City reserves the right to acquire additional quantities at the prices bid/proposed or at lower prices in this Formal Solicitation." Q4. Under the Freedom of Information (FOI) Act, please forward a copy of bid -tab history on -the items listed in the IF6#:199163 (Uniforms, Citywide). A4. Attached please find the Bid Tabulation for the current Uniforms, Citywide Bid Contract # 04-05-081. Through Resolution# 07-0432, the City of Miami Commission authorized the City Manager to consent and accept an assignment of the Uniforms, Citywide, Bid Contract No. 04-05-081, pursuant to Section 1.6 and 1.71 of said bid contract from Jules Bros' Uniforms, Inc., to the Fechheimer Brothers Company d/b/a Harrison Uniforms of Miami alk/a Harrison Uniforms Company, under the same prices, terms and conditions. Enclosed please find a copy of Amendment No. 3 reflecting the above mentioned changes. Q5. Is this bid for a rental or lease? Or is it just a direct purchase? A5. This bid is for the purchase of uniforms. Q6. What type of uniforms are going out for bid? (i.e. Police, Fire... etc) A6. Prospective Bidders must refer to "Attachment A - Specifications" for detailed specifications of the type of uniforms -being -solicited-through-11713-1 99-163. —— — - --- -- — Page 2 Q7. Is the award all or nothing, or can it be split between vendors? A7. Pursuant to Section 2.6, METHOD OF AWARD, "Award of this contract will be made to the lowest responsive and responsible bidder who bids on all items and whose bid offers the lowest price when all items are added in the aggregate. Failure to bid on all items shall deem your bid non-responsive." -Therefore;-to be-deemed--responsive-and-considered-for-award,-a-Prospective--Bidder-is-required-to-bid-on-all---- listed in the Invitation for Bid. Q8: Does the end user include either Police, Fire, EMS, Corrections? If not, what departments does it include? A8: The City's intent through iFB 199163 is to establish a term contract for the purchase of Uniforms for all City Departments, (except Police and Fire -Rescue). Q9: Are there any alteration requirements and if so, what specifically are they? A9: Yes, there are alteration requirements. Pursuant to Section 2.30, MEASUREMENTS AND TAILORING SERVICES: "Prospective Bidders will not be eligible for award unless they provide tailoring services to measure/fit employees and perform any alterations required for uniform garments during the term of the contract Successful Bidder shall ensure a proper fit of provided garments for all City of Miami employees. f ... J" Any alteration requirements will be specified and printed in the Purchase Order document. Q10: What is the purchasing mechanism? Will individuals be purchasing or will all orders come from one source? A10: Pursuant to Section 2.31, ORDER: All orders/requests for items covered by this contract will require the issuance of a Purchase Order prior to any delivery or pick-up." Purchase Orders are issued by the City of Miami Purchasing Department and will contain the "Ship To" location and contact information for the City Department requesting the uniform garments. Q11: Are there any local vendor/retail store requirement? Al 1: No, there are no local vendor/retail store requirements. Q12: What is the basis for award? Price? Service? Al2: Pursuant to Section 2.6, METHOD OF AWARD, "Award of this contract will be made to the lowest responsive and responsible bidder who bids on ail items and whose bid offers the lowest price when all items are added in the aggregate. Failure to bid on all items shall deem your bid non-responsive." Although price is the main determining factor in an Invitation for Bid, the lowest bidder will be awarded only if _—.—____ they ar_e_responsive_and responsible. Pursuant to Section 1.28,_ DETERMINATION OF RESPONSIVENESS, states that A `responsive' response is one which follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in the formal solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure to comply with these requirements may deem a Response non-responsive." Page 3 In addition, Section 1.34, EVALUATION OF RESPONSES, subsection C. Determination of Responsibility, states that a "responsible" bidder is one who '[..] must be able to demonstrate a satisfactory record of performance and integrity, and, have sufficient financial, material, equipment, facility, personnel resources, and expertise to meet all contractual requirements.[...] " Q13: Are there delivery requirements? A13: Yes, there are delivery requirements. Pursuant to Section 2.8, DELIVERY/PICK-UP, "Successful Bidder(s) shall deliver or have ready for pick-up at store, ail items within twenty-one (21) calendar days (including those items -requiring -alterations) -after -receipt ALL OTHER TERMS AND CONDITIONS OF'THE IFB REMAIN THE SAME. Sincerely, -� en e Tenn M cos, PPO, CPPB, FCPM, FCPA Director/C ief P curement Officer GM/LR/yg c: Bid File Page 4 Gonzalez, 'Yusbel From: Lynn Keller [Ikeller@neeseind.com] Sent: Monday, February 08, 2010 9:48 AM To: Gonzalez, Yusbel Cc: customerservice@neeseind.com Subject: Re: Economy 14500 Raincoat Sizes available are small - xxlarge -�� ---Ori Mon,—Feb -8-2010 at -8:00 -AM,. Gonzalez, Yusbel <YGozizalez(a�tinanii�ov.-corri> wrote: Good Morning, I would like to confirm the available sizes of your Economy 1450C Raincoat. I was unable to find this information in your website. Please respond at your earliest convenience. Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Department 444 S.W. 2nd Ave. 6th Floor Miami, FL 33130 Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez a miamigov.com Web: wA,rA.miamigov.com/procurement I CONFIDENT14L COMMUNICATION The information contained in this tronsmissionz nnay contain privileged and confidential informdtion. It is intended only fqr the use of the Person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution; or duplication of this communication is strictly prohibited Ifyou are not the intended recipient, please immediately contact the sender by reply E• -mail and destroy all copies of the original message. Thankyou. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami emplavees regarding City business are public records, cvailable to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure.. Lynne Keller Customer Service Manager PH - 800-535-8042 FX - 225-644-3517 lkellerQneeseind. com 2 Gonzalez, Yusbel From:. Viraj Wickramanavake [gtim@fkUiz.com] on behalf of Viraj Wikramanayake[viraj@gtim_com].. Sent: Friday,'February 05, 2010.4;32 Pfv1 To: Gonzalez,-Yusbel Subject: Bid # 199163 Dear Yusbel, Neese also informs me that the raincoat 1450C is made only up to 2XL. Line 7.3 is 3XL Line 7.4 is 4XL Line 7.5 is 5XL -Line 7:6 is 6XL- - - Thank you. Viraj Wil<ramanayake www.shoes2boots.com www.twitter.com/mysafetyshoes Phone : (305) 4714455 1 TABULATION SHEET BID NO. 04-05-081 UNIFORMS - CITYWIDE ib 7 V. JULES BROS. UNIFORMS,INC. �M.ARAMARK 141 LONGWATER DR. s34o EIISCAYNE BL MIAMI, FL 33138 'e; NORWELL, MASS, 02061 !� LocallNon-Minority Unit F51. Total pli- lei yl item Description cNON-RESPONSIVE- DID NOT CONFORM TO OF I Men's/Women's Standard Work Shirt V1P TERMS REJECTS SID- LIQUIDATED 9 $ 13,575.00 .a. Short Sleeve with patch — Permanent Press 9.D5 lea ISDO DAMAGES Mfg. Name, Garment C. of America Mfg. Style No: 2500 E SERIES Milliken In Cloth Mills & NO: 65135 Dac/Cch.n Fabric Content 4.2s oz Weight, 2,865.00 -lea' - Short. Sleeve -with patch— Cotton— Mfg. Name, R GOA Mfg. Style No, % 1500 E SERIES M Cloth Mills & No, Milliken Fabric Content .5.25 Weigh 0.55 Is. 130 1,371.50 c. Long Sleeve with patch — permanent Press +'GCA Mfg. Name' Mfg. Style No: 2500 SERIES NON -RESPONSIVE - Cloth Mills & No: Milliken F DID NOT CONFORM TO Fabric Content. 65135 D.ricott.n TERMS OF BID - Weight' P - 4.25 OZ R REJECTS LIQUIDATED , DAMAGES d. Long Sleeve with patch — Cotton $ 13.2D lea 20 s 2 5 4. 0 0 Mfg. Name, GCA F Mfg. Style No: i 1500 SERIES sl Milliken Cloth Mills & No: Gi Fabric Content, 1 ofi% cotton N 5.25 Weight, ri 10,9.76 lea .20 175.00 a. X -Long Sleeve with patch- Permanent Press Mfg. Name* ?GCA Mfg. Style No: 2500 SERIES 15 Cloth Mills & No, Milliken Fabric Content, 65[35 DacIC-tton 4 Ell Weight* 4.25 ! Lq f. X -Long Sleeve with patch— Cotton 10.95 We 20 215.00 k 110, Mfg. Name, GCA 1500 SERIES Mfg. Style No- f5 Cloth Mills & No, �Milllk.n Fabric Cant ------- 11 100 'A Cotton 25 m Weight: "M 2 Men'sfWornen's Military Shirts G NON-RESPONSIVE - DID NOT CONFORM 70 1G.5D lea i0o TERMS OF BID - a. Short Sleeve REJECTS LIQUIDATED Mfg. Name, 1 ,Clifton DAMAGES H Mfg. Style No: uss Cloth Mills & No: Milliken 55135 Dec. Cotton Fabric Content i4,25 oz —Weight:a. -18.95 so 4 E47 50 Long Sleeve Mfg. NaMM, Mfg. Style No: Cloth Mills & No, xaWIN- Fabric Content 55135 Dec. Cotton u "6"4.25 OZ Approved By: Prepared By: C Dept. Director. or Designee Terry Byrnes, CPPB page I of 5 1 OT7105 3 McNWomen's Sport Shirt -Short Sleeve Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: Weight: 4 Women's Blouses a. Long Sleeve Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: b. Short Sleeve Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: 5 Men's/Women's Knit Dress Shirt Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: Weight: s Oxford Style Men's/Women's Knit Dress Shirt Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: Weight: 7 Windbreaker and Jackets with embroidered City Logo a. Men`sfWomen'sWindbreaker Jacket Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: Weight, b. Men'sfWomen's Filght/Salin Jacket Mfg. Name: Mfg, Style No: Cloth Mills & No: Fabric Cement: 8 Men's/WOmen'sTwill Jacket Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: 'TABULATION SHEET BID NO. 04-05-081 UNIFORMS - CITYWIDE i i., 7.15 laa 10D 5 715.00 Ylc 5�' Red Kap t! SP 24 SERIES l'a 65135 DacfCotton 4.25 0z S 1250 We .25 S 312.50 ia5 oz S 1350 lea 20 $ 270.00 10140 CodOrJDec S 7,15 lea 50 S 357.50 M1 S 13.75 lea .49 $ 673.75 Long sleeve 1070 1070 60140 COTIPOLY 4.75 S -eerty 525 MNV 525 MNv 200 Denier Nylon 200 Denier s Cardinal 327 327 Nylon 6.1 oz S Martin's 24234 24234 100% Polyester n1a 34.95 We 150 $ 5,24250 HD NOT CONFORM TO 'FRMS OF BID- tEJECTS LIQUIDATED IVVIV-RC.7C'VIVJIVG- , D1D NOT CONFORMTC TERMS OF BID - 1e.20 tea 25 S 455.ao REJECTS LIQUIDATED 20.50 lea 5 S 102.50 9Jacketi-iner_. Mfg. Name: t1unarty --- -- ---Mfg. Style No:sssmeK------------------ Cloth Mills & No: ?599MBK J ,_jl Fabric Content PolylPoly Fill Ir` Weight: 1 114"Fill Prepared By: Terry Byrnes, CPPB Page 2 of 5 10/7105 I ---Approved By: rfrector or Designee 4 r 10 Three (3) Season Versatile Jacket with embroidered City Logo Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content: Weight: 11 Work Trousers- Men/Women's a. Muru Women's Work Trousers, Permanent Press Mfg. Name: Mfg. Style No: Cloth Mills & Na _Fabric-Cortient — b. MenlWomen'sWorkTrousers- Cotton Mfg. Name: Mfg. Style No: Cloth Mills & No: FbbricContent: -- _- ----_. _---. Weight: 12 Men/Women's Pleated Service Pants Mfg. Name: Mfg. Style No: Cloth Mills & No: Fabric Content TABULATION SHEET 13 Women's Skirt s+ BID NO. 04-05-081 ( ' UNIFORMS - CITYWIDE \ ,, 13.20 toe so s 910.00 �p 5 34.95 lea 10 5 Ti 349,50 sj Mfg. Name:7e77NX v t�'Aed Kap �'i " sz7ax s¢s2'70-xFabric 35 w1LN 30 SK Dner NON-RESPONSIVE - 1r4JT i M10.5 %oPolyester w Full �PolylGattoniPoly s.an.z at REJECTS LIQUIDATED S b. Without pockets NON-RESPONSIVE r -s 11.25 tea 150o s 16,575.00 o DID NOT CONFORM TO Mfg. Name: TERMS OF BID - REJECTS LIQUIDATED 7.2 az $ 12.50 lea 400 4 5,000.00 GCA 100% Cotton - -- _ --- — -- _ 1,25 oz S 73.50 tea .40 5 940.90 i Dadcout oz Prepared By: Terry Bym_s, CPPB 1Dn/0S Page 3 of 5 `, I/ I f Approoved By: Dept. Dlr- ctor or Designee 13 Women's Skirt s+ a. With pockets 5 13.20 toe so s 910.00 g Mfg. Name:7e77NX v R Mfg. Style No Cloth Mills & No: " sz7ax s¢s2'70-xFabric NON-RESPONSIVE - Cantent Weight. M10.5 %oPolyester D!D NOT CONFORM TO TERMS OF 810. REJECTS LIQUIDATED S b. Without pockets I S us9 wa 50 i s 726.00 DAMAGES Mfg. Name: FRI Mfg. Style No; z4Ed—ds s290 x 1 Cloth Mills & No: Fabric Content: �� 9290-Y. X100% Polyester n Weight t0.5 ox 14 Shorts if a. Men/Womeds Shorts a s 26.95 lea 100 S 2,695.00 j Mfg. Name: Flspornr Mfg. Style Nc: M610110 s� Cloth Mills & No: ds 65135 Pulylc.,t- t Fabric Content: Weight•7az 6513s po1y1cott- 1Z Ny C b. Men's/Women's Lifeguard Shorts 5 6.95 lea 40 ; 27a.00 v �yJ Mfg. Name: Hartnell Mfg. Style No: 117M fi Cloth Mills E, No: Fabric Content: Palyroonoo v,polyloatim } Weight: j4.2oz ' 15 Men/Women'sCoveralls i a. Short Sleeve - Permanent Press __;755-- t4r lea- .___20 ._.. F._ _•.359.00-__ ---------.. _. -- Mfg. -Name: GCA ;'216x --- — _ _ Mfg. Style No: _ Cloth .Milliken - Mitis te N65115P0(yrcati0n NON-RESPONSNE FahricContent: I��aOZ Weight: M s DID bI TERMS NOT CONFORM TO OF Bir)- tt Prepared By: Terry Bym_s, CPPB 1Dn/0S Page 3 of 5 `, I/ I f Approoved By: Dept. Dlr- ctor or Designee b. Long Sleeve- permanent Press Mfg, Name* Mfg. Style No, Cloth Mills & No: Fabric Content: Weight: 16 Garrison Belt Mfg. Name: Mfg. Style No: 17 Baseball Style Cap Mfg, Name' Mfg. Style No: TABULATION SHEET BID NO. 04.05-0811 UNIFORMS - CITYWIDE 17.75 %OA 20 5 355.09 ;5135 I)a./c.ttn I az $ 16.95 lea 23 S 389.85 2.20 lea 15DO S 3,300.03 'Core Cap �p LIQUIDATED TOTAL (items 1-17) —optional items: - a. Patches to include placement on garments lea Sao 1) City Logos/Patches 1 51.30 $ 1.95 lea 500 S 975.0D 2) Name Patch (2 Un. $2.95) Minimum i "D patobeS b. Silkscreening print Charge per garments1caps 1.45 lea Soo 1 One Color Screen pi S Two Color Screen tj$ 7.25 lea 500 S 1,125.01) c.yr One Color Screen wC lea 50D rx sJ ti Two Color Screen k? weas 500 -2) Note: minimums apply here d. Embroidery $ 2.85 lea 5 11425.00 1) City Logo Line Print (based on 114" height 2,60 lea 500 S 1,3DOAD .2) block style up to 5o characters long) S 1,425.00 t Line Print (based an 3/4" height , $ 2-85 N 1.4 500 NON-RESPONSIVE - DID NOT CONFORM TO ii block style up to 50 characters long) 3.05 lea Soo ab 'SZ5 TERMS OF BID - 4) Line Print (based an 11/2" height block style tip to 30 characters long) 0 REJECTS LIQUIDATME Not. "'ini— apply he- DAMAGES ij TOTAL OPTIONAL ITEMS (a d) �2 TOTAL ALL ITEMS AND OPTIONS' 72,959.35 40 (Items 1.17 and 18 2-d): Estimated quantities are forevaluation purposes only. E:41 ;j M Number of calendar days required for delivery ofifems rl requiring alterations after receipt of Purchase- Order (Per K, Section 2.10): 7 days Number of calendar days required for delivery of items requiring alterations after receipt of Order 7 day. Prepared By: Terry Byrnes, CPPB 101'7105 r I. Direct ( or Designee Page 4 of 5 y TABULATION SHEET BID NO. 04-05-081 (� \ UNIFORMS - CITYWIDE �. ALTcRERITAILORCONTACT INFORMATION; ; Jules Bros. Uniforms Name: s 8340 Biscayne Blvd., Miami, FL 33138 Address: ? Ted Braustein Contact Person: 305-754-620 Phone Number 305-759-6706 Fax Number: Is there a percentage increase beyond the second year of the contract? If yes, please Indicate below the increase (not to exceed _.___ _ 2;D%per-year)tor-the3rd•and�4lhyearbfihecontrecb= 3rd year of Contrail Percentage Increase /o 4th year of Contract Percentage Increase (Above the fixed and fine bid prices offered for the first two years, unless there is a manufacturer's increase) Yes 2% 2% Warranty period for all items supplied as per Special Conditions:0 Fy Months i0f 12 months-MaterialslWorkmanship =3 Unless noted In Specifications, Industry Standard "OVERSIZE" Charges NOTES: a Will Apply 0 !-tacarUrvarvc-- - NOT CONFORM TO MS"OFBID= _ ECTS LIQUIDATED m -`pproved By: Prepared By: nDept Director or Designee Terry Byrnes, CPPB Page 5 of 5 10f7105