HomeMy WebLinkAboutSummary Form°F" AGENDA ITEM SUMMARY FORM
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FILE ID: / -Coo 13
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Luac:n 1 V/2010 Requesting Department: Information Tei Law Department
Commission Meeting Date: 5/27/2010 District Impacted: All Matter ID No.
Type: x Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Subject:rncreasecontract with Oracle Corporation for application, database, tools, software and
training procurement of third -party application software, and the contingency amount for unforeseen
circumstances.
Purpose of Item:
A RESOLUTION AUTHORIZING AN INCREASE TO THE SOFTWARE LICENSE AND
SERVICES AGREEMENT ("AGREEMENT") WITH ORACLE CORPORATION ("ORACLE"),
PURSUANT TO RESOLUTION NOS. 04-0508, 06-0083, AND 08-0128, ADOPTED March 13,
2008, FOR SUPPORT AND MAINTENANCE FOR ORACLE CORPORATION'S ENTERPRISE
RESOURCE PLANNING APPLICATION, DATABASE, TOOLS, AND SOFTWARE, IN THE
AMOUNT NOT TO EXCEED $ 1,276,615, THEREBY INCREASING THE TOTAL
AGREEMENT AMOUNT FROM $ 1,501,320 to $ 2,777,935; ALLOCATING FUNDS FOR SAID
INCREASE, FROM THE OPERATING BUDGET OF THE DEPARTMENT OF INFORMATION
TECHNOLOGY (00001.251000.546000.0.0) ;THIS INCREASE PROVIDES AUTHORIZATION
FOR APPROXIMATELY 3% YEARS OF CONTINUING ORACLE CORP. SUPPORT AND
MAINTENANCE.
Background Information:
The iMiami ERP system now supports all City financial, purchasing, projects and grants, human
resources, and payroll functions. Oracle Corporation, as the owner of the ERP system, licenses
software for the modules, database, and tools in use at the City under a license and support agreement
at a current annual cost of approximately $365,000. Under the terms of this agreement, Oracle
provides technical support, maintenance, on-call problem analysis and resolution, enhancements, new
releases, etc. Approximately every two years, the Department of Information Technology has
requested Commission authorization to increase the agreement amount to continue support for the
next 2 years. This resolution is intended to increase the existing authorization to cover expected
maintenance cost for the remainder of the term of the agreement, which expires July 2009. Funds for
the remainder of FY 2009-2010 are available in the Department of Information Technology budget.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.251000.546000.0.0
Special Revenue Account No: CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)(�
CIP Bud
If using or receiving capital funds
Grants Risk Manage en
spl/°
Purchasing Dept. Director
Chief City Manager
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