HomeMy WebLinkAboutWaiver MemoTO
FROM
Carlos A. Migoya
City Manager
Madeline Valdes, Director
Department of Public Facilities
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: May 7, 2010
SUBJECT: waiver of Competitive Sealed
Bidding Methods
REFERENCES:
ENCLOSURES:
FILE :
The Department of Public Facilities respectfully requests your concurrence in making an
emergency finding and waiving the formal requirements set forth in the Code of the City of
Miami, as amended, in Sections 18-85 and 18-90, affirm and adopt these findings and forward
the matter to the City Commission for its approval.
On April 18th, 2008, a new air conditioning handler unit, chiller, and expansion tank were
installed at the Manuel Artime Community Center. After twenty (20) months of use, the coils
within the chiller have rusted, thus causing the entire system inoperable. while in the process of
obtaining replacement air conditioning rust -proof coils, it was necessary to temporarily rent a
portable chiller on an emergency basis. The Purchasing Department initiated an Informal
Solicitation, IFQ# 194156, for the monthly rental of a chiller and determined Aggreko, LLC., a
Florida Corporation, to be the sole responsive and responsible bidder. It is necessary to
temporarily continue the monthly rental of the chiller on an emergency basis for an additional
four (4) month period (May -August 2010) in an amount not to exceed $18,000, until the
necessary coils are procured and installed. The portable chiller is essential to the life, health,
welfare, safety, and convenience for the tenants and patrons of the Manuel Artime Community
Center. Funding for the chiller rental will be allocated from Award Nos. 1212, 1350, and 1426
within Manuel Artime Capital Improvement Project B# 30501-A.
For the reason stated above, as required by Sections 18-85 and 18-90 of the Code of the City of
Miami, the Department of Public Facilities requests your authorization for the continued monthly
rental of the one hundred (100) ton air cooled chiller for the Manuel Artime Community Center
and finds that competitive sealed bidding methods are not practical or advantageous for the
provision of the aforementioned.
Your signature below will signify your concurrence with the above recommendation and your
assimilation of these findings as your own justification for the waiver of competitive bidding
procedures and the selection of the ppecified firm.
Approved / Disapproved:
TEC:MV:dn
A. Migoya, City Manager
Date: