Loading...
HomeMy WebLinkAboutExhibit�yM United States Department of the Interior NATIONAL PARK SERVICE 1849 C Street, N.W. Washington, D.C. 20240 ? IN REPLY REFER TO: H36(2256) ' Grant Agreement No. 12 -10 -AP -5007 Upon signature of both parties below, the National Park Service (NPS) will have obligated with this Grant Agreement the amount of $50,000 appropriated for the Preserve America Grant Program by Public Law 111- 88, which provides Fiscal Year 2010 appropriations to the Department of the Interior. The term of this grant agreement is: Beginning Date: April 1, 2010 Ending Date: April 30, 2012 In accepting this grant for the project entitled Interpreting Miami's Vizcaya Museum and Gardens evidenced by signature below, City of Miami, agrees to comply with Department of the Interior regulations and t requirements governing Federal grants stipulated in Office of Management and Budget (OMB) Circular A- 102 (Administrative Requirements for Grants to State and Local Governments; see 43 CFR 12.42-12.92); Circular A-87 (Cost Principles for Grants to State and Local Governments); and Circular A-133 (Audits of States, Local Governments and Non -Profit Organizations). These requirements are hereby incorporated by reference into this grant agreement. In accordance with 18 U.S.C. 1913, none of these funds may be used for lobbying purposes as defined in the special conditions contained on the followingpages. These special conditions are also hereby incorporated into this grant award. The terms and conditions of dus grant award shall be extended to subrecipients and subcontractors. In witness thereof, the parties have executed this grant agreement as of the date entered below: CITY OF MIAMI NATIONAL PARK SERVICE' Authorized Signature Date signed cc: Florida State Historic Preservation Office (SHPO) Attachments: SF 424 Application for Federal Assistance Budget Changes/Special Grant Conditions Chief, Historic Preservation Grants Division Date signed Grant Agreement (Page 2 of 7) APPLICATION AND BUDGET CHANGES/SPECIAL CONDITIONS GRANT NUMBER: BEGINNING DATE: ENDING DATE: 12 -10 -AP -5007 April 1, 2010 April 30, 2012 The terms of the grant award include the following special conditions necessary to obtain the objectives of the grant, facilitate administration of the grant, and to protect the interests of the Federal Government. Grantee noncompliance with these terms and conditions and the requirements of Office of Management and Budget (OMB) Circulars A-110 and A-122 will cause disallowance of costs incurred under the grant. In addition to other lawful remedies, in the event of noncompliance with any grant conditions, the grant may be suspended, terminated or annulled pursuant to OMB Circular A-110 (see 43 CFR 12.961 - 12.962). The grantee shall not assign or otherwise transfer final responsibility for this Grant Agreement, the grant, or the project to any third party. The execution of subcontracts shall not alter or modify the obligations of the grantee. However, the grantee may subcontract for performance of project -related work summarized in this Grant Agreement_ The grantee must administer this grant award free from conflict of interest, bribery, "kickbacks," cost -plus -a -percentage -of -costs contracts, and other procurement practices prohibited by 43 CFR 12.944_ Special Condition #1, Limitations on Grant Expenditures. The term of availability of these grant funds is from April 1, 2010, through April 30, 2012. All costs incurred must be billed to NPS within 90 days of the end date of this agreement as amended. Expenses charged to this grant, both the Federal share and the matching share, may not be incurred prior to the beginning date speed above, or subsequent to the grant end date specified above (unless the Grant Agreement's end date is formally extended in writing by NPS). Such expenditures may not exceed the maximum limits shown on this grant award, or amendments subsequently approved in writing by NPS. The grantee assumes fiscal liability, without recourse to NPS, for commitments that exceed the funds provided in the Grant Agreement. Special Condition #2, Allowable Costs. All costs charged to the grant, both the Federal share and the matching share, must be directly related to and necessary for the achievement of the approved objectives and budget of this grant, as specified in Grant Condition #15, below, unless an amendment is approved in writing by NPS. Expenses charged must be incurred only for eligible costs in accordance with OMB Circular A-110 and OMB Circular A-122; and supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with generally established purchasing procedures and generally accepted accounting principles. Special Condition #3, Nonfederal Matching Share. Special Condition #3, Nonfederal Matching Share. At least $50,000 in eligible nonfederal matching contributions that are allowable and properly documented in accordance with 43 CFR 12.923 must be used during the grant period to share the costs for this grant. Failure to use the required non -Federal matching share will result in the disallowance of costs reimbursed, and/or the deobligation of remaining unexpended funds. However, if less than $52,133 in eligible nonfederal matching share is expended on the project, then a written amendment request to revise the approved grant budget and scope of work must be submitted to the NPS grant awarding official. Special Condition #4, Fundraising Costs: In accordance with OMB Circular A-122, Attachment B, Item 23, costs of fundraising are not eligible costs chargeable to the grant for reimbursement or as eligible nonfederal matching share contributions. Grant Agreement (Page 3 of 7) APPLICATION AND BUDGET CHANGES/SPECIAL CONDITIONS GRANT NUMBER: BEGINNING DATE: ENDING DATE: 12 -10 -AP -5007 April 1, 2010 April 30, 2012 Special Condition #5, Performance Reports. An acceptable Interim Progress Report must be submitted to NPS every six months during the grant period, with the initial Progress Report due not later than six months from the beginning date of this agreement. An acceptable Final Progress Report must be submitted within 90 days of the end date of this agreement or as amended. The grantee must simultaneously submit a copy of the Final Report and photographs of the completed work to the State Historic Preservation Office to confirm that all work was completed as agreed upon. Failure to submit acceptable progress reports by the dates specified, and in the format prescribed by NPS, may result in suspension of funds or other action. Interim Reports and the Final Report must include the Standard Form 425, Federal Financial Repor(, which is used to document financial obligations and outlays during the previous reporting period. Digital photos are acceptable and can be submitted electronically using the "Images Form" that can be downloaded from the NPS Save America's Treasures website under "Manual and Form." The grantee agrees to maintain close liaison with the NPS Grant Awarding Official throughout the grant period. NPS reserves the right to request meetings, upon reasonable notice, with grantee project staff at intervals during the course of project work. The grantee agrees to promptly notify the NPS Grant Awarding Official should any of the following conditions become known to it: a) Problems, delays, or adverse conditions that will materially affect the ability of the grantee (or its subcontractors, if any) to attain project objectives, prevent the project from meeting planned timetables, or preclude the completion of approved work; b) The need for adjustment (revision) to the project budget, and c) The lack of nonfederal matching share to meet the amount required by this Grant Agreement. Interim and Final Reports should be sent to your grant administrator's attention at the National Park Service in Washington, DC. Mailing address: 1201 Eye Street, NW, 6t' Floor (Stop 2256), Washington, DC 20005. Special Condition #6, Prior Approval Requirements. The grantee may not, without written approval by the NPS grant awarding official (that official whose signature/tide appears on the grant award document, or his designee), make changes in the approved scope of work or budget that would substantively alter the approved scope of work (43 CFR 12.925). Special Condition #7, Lobbying Prohibitions. Costs associated with activities or any form of communication designed to influence in any manner a Member of Congress to favor or oppose any legislation or appropriation are unallowable as a charge to this grant or matching share. None of the funds awarded may be used to process any grant or contract documents which do not include the text of 18 U.S.C. 1913 prohibiting lobbying with appropriated funds. Recipients shall not use any part of the appropriated funds for any activity or for the publication or distribution of literature that in any way tends to promote public support or opposition to any legislative proposal on which Congressional action is not complete. Special Condition #8, Debarment and Suspension. In accordance with Executive Order 12549 "Debarment and Suspension" the grantee and its subgrantees must not make any award or permit any award (by subgrant or contract) at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549. Grant Agreement (Page 4 of 7) APPLICATION AND BUDGET CHANGES/SPECIAL CONDITIONS GRANT NUMBER: BEGINNING DATE: ENDING DATE: 12 -10 -AP -5007 April 1, 2010 April 30, 2012 Special Condition #9, Financial Audit The grantee shall obtain an audit of grant expenditure records in accordance with OMB Circular A-133 which requires a Single Agency Audit for any grantee who expends at least $500,000 of Federal grant funds (from all sources) in a fiscal year. The single audit must be performed in accordance with Government Auditing Standards and cover the entire grant operations. A complete single audit reporting package must be mailed within 9 months of the grantee's fiscal year-end date to the National Park Service, Historic Preservation Grants Division, 12011 (Eye) Street NW, 66 Floor (Stop 2256) Washington, D.C. 20005; and to the Federal Audit Clearinghouse, Data Preparation Division, U.S. Bureau of the Census, 1201 E. 10th Street, Jeffersonville, Indiana 47132 or by online submission to http://harvester.census_gov/fac. A reasonable proportion of the costs of an acceptable audit performed may be charged to this grant. Failure to comply with this Special Condition may result in withholding of payments or other sanctions as appropriate. Special Condition #10, Record Keeping. The grantee must maintain the property, personnel, financial, procurement and other records and accounts pertinent to the funds awarded by this grant in accordance with 43 CFR 12. The grantee, and its contractors will permit on-site inspections by NPS representatives, and will effectively require employees and board members to furnish such information as, in the judgment of NPS representatives, may be relevant to a question of compliance with grant conditions and directives on the effectiveness, legality and achievements of project work. Special Condition #11, Access to Records. The Secretary of the Interior and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access for the purpose of financial or programmatic audit and examination to any books, documents, papers, and records of the grantee that are pertinent to the grant at all reasonable times during the period of retention provided for in 43 CFR 12. Special Condition #12, Public Involvement, Publicity and Press Releases: As stipulated in 36 CFR Part 800, public views and comments regarding all Federally -funded undertakings on historic properties must be sought and considered by the authorizing Federal agency. Therefore, the grantee is required to post a press release regarding the undertaking under this grant in one or more of the major newspapers or news sources that cover the area affected by the project within 30 days of receiving the signed grant agreement. A sample press release is attached to the end of the agreement. A copy of the posted release must be submitted to NPS within 30 days of the posting. The grantee must also transmit notice of any public ceremonies planned to publicize the project or its results in a timely enough manner so that NPS, Department of the Interior, Congressional or other Federal officials can attend if desired. Special Condition #13, Method of Payment. An SF -270, Request forAdvance orReimburJement must be faxed or emailed to the NPS Grant Awarding Official for approval of payment requests. Upon approval of the payment request, NPS will notify the grantee by e-mail that the payment request is acceptable. The grantee must then log into the SNIARTLINK payment system and draw down funds. Attempts to draw down funds prior to NPS approval will be denied by the SMARTLINK Payment Management System. Grant Agreement (Page 5 of 7) APPLICATION AND BUDGET CHANGES/SPECIAL CONDITIONS GRANT NUMBER: BEGINNING DATE: ENDING DATE: 12 -10 -AP -5007 April 1, 2010 April 30, 2012 NPS approval of payment requests is based on satisfaction of grant conditions and documentation that matching funds have been expended at the same rate as federal funds are requested. The final 15% of the Federal grant will be held until all grant conditions are met, including submission of an acceptable Final Project Report and executed Preservation Easement. Grant funds may be put on hold for delinquent projects. All approved advance payments must be expended within 30 days of the receipt of funds. An SF425, Federal Financial Report, must be completed and submitted to NPS at the end of the 30 days documenting that the . advanced funds have been liquidated. Special Condition #14, Approved Budget and Scope of Work. The approved Summary of Objectives and Results to be performed with this grant award is as follows: Completion of the project entitled Interpreting Miami's Vizcaya Museum and Gardens. This project will be developed in accordance with the Secretary of the Interior's Standard forArcheolo,gy & Historic Preservation. Program costs include: a) Multilingual audio tour b) Creation of interpretive brochures, maps, and signage c) Marketing strategy The approved Work/Cost Budget is summarized as follows: Budget Item Personnel Fringe Benefits Consultant Fees Travel & Per Diem Supplies & Materials Federal Share Non -Federal 40,625 $ 10,329 $ 4,054 $ 23,375 $ Total 10,329 4,054 64,000 Equipment $ 9,375 $ 9,375 $ 18,750 Other (audio tour, brochures, map, signage) $ - $ 5,000 $ 5,000 TOTAL GRANT (including non -Federal matching share) $ 50,000 $ 52,133 $ 102,133 Special Condition #15, Preagreement Costs. Preagreement costs consist of grant -related costs incurred prior to the start date of this grant agreement. $20,000 for content development and $9,375 for equipment ($29,375 total) used as a deposit for services in November of 2009, to prepare for the work being completed under this grant, has been approved as matching share by NPS. Any additional preagreement costs incurred must be approved in writing by NPS and authorized to be charged to this grant in accordance with OMB Circular A-122. Documentation of these preaward costs must be retained for review by the grantee's financial audit. Special Condition #16, NPS Concurrence with Selection of Consultants. The grantee must submit documentation of responses to its competitive selection process, along with its justification and resume(s) for which consultant(s) selected for grant -assisted work, to the NPS Grant Awarding Official for approval. The consultant(s) must have the requisite experience and training in historic preservation to oversee the Grant Agreement (Page 6 of 7) APPLICATION AND BUDGET CHANGES/SPECIAL CONDITIONS GRANT NUMBER: BEGINNING DATE: ENDING DATE: 12 -10 -AP -5007 April 1, 2010 April 30, 2012 construction work to be performed and to manage this complex project. All consultants must be competitively selected and documentation of this selection must be maintauied by the grantee and be made readily available for examination by the NPS Grant Awarding Official. Federal contracting and procurement guidance can be found on the NPS's Preserve America website. Maximum hourly rates charged to this grant may not exceed 120% of a Federal Civil Service GS -15, step 10 salary. Current salary tables can be found on the Office of Personnel and .IvSanagemen t website: 'A -'x w.opm�>t . Special Condition #17, Compliance with Section 106 of the National Historic Preservation tact. Pursuant to Section 106 of the National Historic Preservation. Act, NPS and the grantee must complete the consultation process stipulated in the regulations issued by the Advisory- Council forHistoric Preservation in 36 CFR 800 prior to the commencement of all grant -assisted construction or ground disturbance on the property. NPS has initiated the Section 106 consultation process -xith the State Historic Preservation Officer (SHPO), by notifying the SHPO of the grant and sending the SHPO a copy' of the grant application. NPS -will review the documents submitted, and forward a determination to the SHPO regarding the effect to historic properties. rill written comments received directly* from the SHPO should be forwarded to the NPS Grant Awarding Official. When all work funded under this grant has been completed, the grantee must submit a copy of the Final Report and photographs (required under Special Condition #5 of this agreement) to the NPS to confirm that all -work was completed as agreed upon. Special Condition #18, Compliance with the Secretary of the Interior's Standards. All grant -assisted plans for construction or ground disturbance must be reviewed by NPS to ensure that the project meets the Secretary- of the Interior's StandardsfbrArcbeoloay and HistrrricPrrservation, and the Secretary of the Interior's .Standar-drfor the Treatment ol'Hiftoi*Pro,.pertie.r. XX,ork that does not comply with these Standards in the judgment of NPS -%till not be reimbursed, and may cause the grant to be terminated and funds deobligated. Special Condition #19, NPS Review of Plans and Specifications. The grantee must submit plans and specifications for any construction or ground disturbance to the National Park Service for its review and approval for compliance -%ith the Secretary of the Interior's Standards forAn-beoiog, and Ilistoru Prererra,'ion and with t:he Conditions listed in this Grant Agreement. Draft plans and proposals must be submitted for review upon 50% completion of the project. S,peeial Condition #20, Publications. The eorantee must include acknowledgment of grant support from the Save America's Treasures Program of the National Park Service, and a nondiscrimination statement in all publications and videos assisted -with g, -rant monies and/or concerning NPS grant -supported activities. At least two copies of each publication and video concerning NPS grant -assisted activities, or published with NPS grant assistance, must be furnished to the NPS Grant Awarding Official within 30 calendar days of publication. All publications, in.cludiiig video and audio tapes, must contain the following disclaimer and acknowledgement of NPS support: "This material is based upon workassisted by a grant from the Department of the Interior, National Park Service. Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily- reflect the views of the Department of the Interior." All consultants hired by the grantee must be informed of this requirement. The National Park Service shall have a royalty -free right to republish any published material generated by this l,rrant. Special Condition #21, NPS Review of Draft Products and Requirement for Final Products All reports and products produced with grant funds should be submitted to the National. Park Service for review and comment upon 50'/,) completion of the project. After addressing NPS comments, the grantee must Grant Agreement (Page 7 of 7) APPLICATION AND BUDGET CHANGES/SPECIAL CONDITIONS GRANT NUMBER: BEGINNING DATE: ENDING DATE: 12 -10 -AP -5007 April 1, 2010 April 30, 2012 submit 3 copies of any publications, reports, studies, or similar materials which are produced with this grant assistance, including plans and specifications, historic structures reports, and feasibility studies. For items such as interpretive signs or tourism events, photographs of the signs or events must be submitted. Special Condition #22, Requirement for Project Sign. The grantee must erect and maintain a project sign at the project site, if applicable. This sign must: be of reasonable and adequate design and construction to withstand weather exposure; be of a size that can be easily read from the public right-of-way; and be maintained in place throughout the project term as stipulated in this Grant Agreement. At a minimum, the sign must contain the following statement: "[Name of Project] is being supported in part by a Preserve America grant administered by the National Park Service, Department of the Interior." Additional information briefly identifying the historical significance of the property or recognizing other contributors is encouraged and permissible. Photographs of the sign must be included with the Final Report submitted to NPS. The cost of fabricating and erecting this sign is an eligible cost for this grant.