HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM P H . 2
yQP FILE ID: l0-1 0
Law Department
Dater 3/17/10 Requesting Department: CIP Matter ID No.
Commission Meeting Date: 4/8/10 District(s) Impacted: 2
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution confirmin the City Manager's finding, pursuant to methods established in City Code 18-90 of
an emergency procurement, authorizing payment to Pirtle Construction Company Inc. in an amount not to exceed
$1,420,950, for installation of technology boards upgrading the IT switchgear, installation of a furniture package and
mats for tactical training room, as detailed in Exhibit A attached, for the Police Collet=_e and Law Enforcement High
School Project, B-72910.
Purpose of Item:
To request approval of the attached resolution, by a four-fifths (4/5ths) affirmative vote, after an advertised public hearing,'
ratifying, approving and confirming the City Manager's finding of an emergency that it is in the best interest of the City of
Miami to waive the requirements for competitive bid procedures provided in the Code of the City of Miami, Florida, as
amended in section 18-85, and under Florida Statutes Sections 255.0525 and 255.20, approving the procurement and
payment for City -requested additional work to Pirtle Construction Company, Inc., for the Police College and Law
Enforcement High School Project, B-72910, a joint project with the Miami Dade School Board ("School Board") for the
construction of a police training facility and law enforcement high school, in an amount not to exceed $1,420,950. At the
time of executing the Interlocal Agreement the City did not have sufficient funds to implement the requested items. Funds
for the City requested items have been identified and thus the City wishes to provide payment to the firm. Funds are to be
allocated per sources listed in Exhibit A attached.
Background Information:
On December 19, 2007 the School Board agreed with Pirtle for the provision of construction services for the Facility at
the approved guaranteed maximum price of $35,400,000. An Interlocal Agreement between the City and the School
Board provides that certain monies totaling $35,400,000 (the "Escrow Funds") were to be deposited into the School Board
Sub -Account by the School Board in the amount of $11,890,000 and by the City into the City Sub -Account in the amount
of $23,510,000 with the Escrow Agent. These funds were to be held in escrow and delivered upon written instructions
from the School Board and the City only upon the occurrence of certain circumstances.
Continued.......
Budget Impact Analvsis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: Award Nos. 1261, 1496, 1095, & Public Safety Capital Fund 32000*
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $1,420,950
Final Approvals
CIP N/A Budget ASP,
If using or receiving capital funds
Graiui� N/A Risk Managen
Purchasin N/A Dept. Director
CIZ Chief Police Chief
Fire Chie City Manager_
*The CFO's signature for the above Budget Approval certifies @tat the identified funds are available for this transaction.
(Continued)
At the time of executing the Interlocal the City did not have sufficient funds to implement the requested
items. Funds for the City requested items have been identified and thus the City wishes to make payment
directly to Pirtle Construction Company, Inc., for the change orders, totaling $1,420,950, for City -
requested changes, consisting of but not limited to: installation of technology boards, upgrading the
IT switchgear, installation of a furniture package, and mats for tactical training room, as detailed in
Exhibit A attached.
*The CFO's signature for the above Budget Approval certifies bat the identified funds are available for this transaction.