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FLORIDA BACK TO WORK
PROGRAM GUIDELINES AND PROCESS STEPS for BUSINESS
Thank you for your interest and participation in the subsidized employment project as part of the Florida
Back -to -Work program. Due to your participation and other businesses in this program more than 2,700
South Floridians most in need will now have gainful employment and re-employment opportunities.
There are four phases of this program: Phase 1 - Application and Submittal; Phase 2 - Recruitment;
Phase 3 - Grant Approval and Contract Execution; and Phase 4 - Reimbursement and Retention. You
have completed Phase 1 of the process, which was the submittal of the Employer Information sheet(s)
and budget. Enclosed herein are guidelines and processes as we proceed with Phase 2 of the program -
Recruitment. Participating businesses are required to post any subsidized job opening for the Florida
Back to Work program in the Employ Florida Marketplace — employflorida.com. The following is a step
by step guide for participating businesses to assist in expeditiously meeting your recruitment needs.
Phase 2 - Recruitment
I. Submit a completed Job Order Form and job description to South Florida Workforce (SFW).
Please ensure that all pertinent information and complete criteria is included To ensure the best
possible job matching, please make certain that all pertinent information and complete criteria
is included in your job description and job order form. Key points to keep in mind as you
proceed in completing the job order form:
o Individuals must be eligible under the Temporary Assistance for Needy Families (TANF)
guidelines as determined by SFW. Only those meeting the criteria may be hired as part
of this program. Once determined eligible for the program, participants continue to be
eligible for the duration of the Subsidized Employment Program (until September 30,
2010).
o Salaries will be reimbursed up to $40,597. Jobs with pay rates over this allotted amount
will be covered by the business and will not be reimbursed by the Florida Back to Work
program.
o The wage/salary level must be based on that paid by the business for comparable
positions doing comparable work. All positions must be paid at least minimum wage.
2. When your order(s) is received, an SFW Career Center will recruit, screen for program eligibility
and skill requirements, and refer the most qualified potential employees for interviewing and
final hiring decision.
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3. Businesses will follow their established personnel policies and procedures for the hiring AND
screening process.
NOTE: All positions and hiring are contingent upon grant approval and available funding. Hires
cannot be made prior to approval.
4. The following documents must be submitted to SFW:
o Federal Employer Identification Number (FEIN)
o General Liability Insurance (a copy of certification)
o Worker Compensation Insurance (a copy of certification)
o W-9 (an original)
o A copy of your current Form 941 Form
Phase 3 - Grant Approval and Contract Execution
1. Once approval and notification is received from the State, SFW will formally notify participating
businesses of their award.
2. SFW and business will execute contract.
3. Business hires employee(s).
Phase 4 - Reimbursement and Retention
1. Business pays the employee(s).
2. Business provides SFW with the required cash contribution stipulated in the agreement.
3. Business enters the number of hours worked in the database for all approved
personnel/position(s).
4. Business submits a request for reimbursement to the SFW.
5. SFW reviews the payroll documentation and approves the expenditure for reimbursement.
6. Business is reimbursed.
In an effort to keep you informed as information regarding the program is made available, you will be
notified immediately. For additional information and updates visit our website at
www.southfloridaworkforce.com or email ckavehersi@southfioridaworkforce.com.
Form W-9 (Rev. 10-2007)
3. Real estate transactions. You must sign the certification.
You may cross out item 2 of the certification.
4. Other payments. You must give your correct TIN, but you
do not have to sign the certification unless you have been
notified that you have previously given an incorrect TIN. "Other
payments" include payments made in the course of the
requester's trade or business for rents, royalties, goods (other
than bills for merchandise), medical and health care services
(including payments to corporations), payments to a
nonemployee for services, payments to certain fishing boat crew
members and fishermen, and gross proceeds paid to attorneys
(including payments to corporations).
S. Mortgage interest paid by you, acquisition or
abandonment of secured property, cancellation of debt,
qualified tuition program payments (under section 529), IRA,
Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your
correct TIN, but you do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account:
Give name and SSN of:
1. Individual
The individual
2. Two or more individuals Qoint
The actual owner of the account or,
account)
if combined funds, the first
individual on the account'
3. Custodian account of a minor
The minor'
(Uniform Gift to Minors Act)
4. a. The usual revocable savings
The grantor -trustee '
trust (grantor is also trustee)
b. So-called trust account that is
The actual owner'
not a legal or valid trust under
state law
5. Sole proprietorship or disregarded
The owner'
entity owned by an individual
For this type of account:
Give name and EIN of:
6. Disregarded entity not owned by an
The owner
individual
7. A valid trust, estate, or pension trust
Legal entity
8. Corporate or LLC electing
The corporation
corporate status on Form 8832
9. Association, club, religious,
The organization
charitable, educational, or other
tax-exempt organization
10. Partnership or multi -member LLC
The partnership
11. A broker or registered nominee
The broker or nominee
12. Account with the Department of
The public entity
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments
' List first and circle the name of the person whose number you furnish. If only one person
on a joint account has an SSN, that person's number must be furnished.
2
Circle the minor's name and furnish the minor's SSN.
You must show -your individual name and you may also enter your business or "DBA"
name on the second name line. You may use either your SSN or EIN (if you have one),
but the IRS encourages you to use your SSN.
d List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN
of the personal representative or trustee unless the legal entity itself is not designated in
the account title.) Also see Special rules for partnerships on page 1.
Note. If no name is circled when more than one name is listed,
the number will be considered to be that of the first name listed.
Page 4
Secure Your Tax Records from Identity Theft
Identity theft occurs when someone uses your personal
information such as your name, social security number (SSN), or
other identifying information, without your permission, to commit
fraud or other crimes. An identity thief may use your SSN to get
a job or may file a tax return using your SSN to receive a refund.
To reduce your risk:
+ Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer.
Call the IRS at 1-800-829-1040 if you think your identity has
been used inappropriately for tax purposes.
Victims of identity theft who are experiencing economic harm
or a system problem, or are seeking help in resolving tax
problems that have not been resolved through normal channels,
may be eligible for Taxpayer Advocate Service (TAS) assistance.
You can reach TAS by calling the TAS toll-free case intake line
at 1-877-777-4778 or TTY/TDD 1-800-829-4059.
Protect yourself from suspicious emails or phishing
schemes. Phishing is the creation and use of email and
websites designed to mimic legitimate business emails and
websites. The most common act is sending an email to a user
falsely claiming to be an established legitimate enterprise in an
attempt to scam the user into surrendering private information
that will be used for identity theft.
The IRS does not initiate contacts with taxpayers via emails.
Also, the IRS does not request personal detailed information
through email or ask taxpayers for the PIN numbers, passwords,
or similar secret access information for their credit card, bank, or
other financial accounts.
If you receive an unsolicited email claiming to be from the IRS,
forward this message to phishing@irs.gov. You may also report
misuse of the IRS name, logo, or other IRS personal property to
the Treasury Inspector General for Tax Administration at
1-800-366-4484. You can forward suspicious emails to the
Federal Trade Commission at: spam@uce.gov or contact them at
www.consumer.gov/idtheft or 1-877-IDTHEFf(438-4338).
Visit the IRS website at www.irs.gov.to learn more about
identity theft and how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information returns with the IRS to report interest,
dividends, and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt, or
contributions you made to an IRA, or Archer MSA or HSA. The IRS uses the numbers for identification purposes and to help verify the accuracy of your tax return.
The IRS may also provide this information to the Department of Justice for civil and criminal litigation, and to cities, states, the District of Columbia, and U.S.
possessions to carry out their tax laws. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal
nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism.
You must provide your TIN whether or not you are required to file a tax return. Payers must generally withhold 28% of taxable interest, dividend, and certain other
payments to a payee who does not give a TIN to a payer. Certain penalties may also apply.
REGIONAL WORKFORCE BOARD - South Florida Workforce WIB
SUBSIDIZED EMPLOYMENT PROJECT
FRINGE BENEFITS AND BOARD COSTS/ TANF FUNDS USED FOR EMPLOYER
COSTS
ME
B0% Reimbursement 1,513,440.00
Employers Cost for Supervision and Training n 300.000.00
Required Employer Cash Contribution 78.360M
Florida Back to Work Rudgei SummaryExample 1 (2)