HomeMy WebLinkAboutWaiver MemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Pedro G. Hernandez, P.E.
City Manager
FROM: Ola O. Aluko
Director
Capital Improvements Program
Recommendation
DATE: October 14, 2009 FILE:
SUBJECT: Recommendation of Award,
Job Order Contract for
Horizontal Projects
REFERENCES: ITB 08-09-043
ENCLOSURES: Bid Security List,
Expedite Resolution
CIP recommends that the six lowest responsive and responsible bidders for the horizontal
projects contracts be awarded contracts.
Background
Capital Improvements Program (CIP) received forty one (41) bids on June 24, 2009, in
response to the solicitation for the Job Order Contracts for Horizontal and Vertical Projects
("JOC"). Twenty two (22) firms submitted for Horizontal; nineteen firms (19) firms submitted for
Vertical and among these firms, twelve (12) firms submitted for both Contracts, which are
reflected on the attached Bid Submittal List.
The Scope of Work for the horizontal JOC projects to be awarded is as follows:
Horizontal Projects include, but are not limited to: new construction repair,
maintenance, and/or reconstruction of underground storm and/or sanitary sewer
systems and components such as pump stations, force mains, injection wells and
disposal outfalls; rights-of-way and streetscape improvements (roads, sidewalks and
swale areas) including, without limitation, street grading, pavement milling, paving, curb
and gutter installation, striping, sidewalks, pavers, irrigation systems, lighting and
landscaping; and waterway improvements and maintenance.
To be considered responsive Bidders must have five (5) years experience, perform at least
thirty-five percent (35%) of horizontal construction work, and possess one of the following
licenses or certifications prior to award:
Horizontal — Certified General Contractor's License or Certified Building Contractor's
License
The Invitation To Bid (ITB) required that Bidders submit an Adjustment Factor, which will apply
to all Work performed under the contracts The Adjustment Factor is based on Work being
performed during normal construction work hours as stipulated in the City Code. For Work
performed outside normal working hours the contract will stipulate a mark-up on the Adjustment
Factor that the City will pay.
Bidders were able to bid on either the horizontal or vertical projects or on both. However,
Bidders were required to submit separate Adjustment Factors for Horizontal Work and Vertical
Work if they were bidding on both types of Work.
The method of award stipulated that Adjustment Factors of the four lowest responsive bidders
will be averaged to determine the factor to be paid by the City for all Work under the JOC
Contracts. The type of Contract, Horizontal and Vertical, will have its own average factors.
Subsequent to approval of the recommendation for award each of the lowest responsive and
responsible bidders, will be offered the opportunity to accept the average factor and enter into a
contract with the City. Should a Bidder decline, then the CIP will offer the opportunity to the
next lowest responsive and responsible bidder(s).
CIP anticipated awarding up to six (6) contracts for horizontal construction, each with an
estimated annual value of $7,000,000.
Findings
CIP has completed its review of the bid packages of the six (6) lowest Horizontal Bidders. The
Adjustment Factors we received under this ITB are substantially less than those we paying
under the current contracts.
In the Horizontal category, the six lowest responsive and responsible bidders in consecutive
order are; H & J Asphalt, inc., Soares Da Costa, FH Paschen - SN Nielsen & Associates, Inc,,
Grace & Naeem Uddin, Inc., Tran Construction, Inc., and Metro Express, Inc. These Bidders
have been determined to be responsive and responsible and CIP recommends awarding the
Horizontal Contracts to these firms. The average Adjustment Factor will be 0.8434.
Contract Execution
This Project is �.7en the Economic Stimulus Program List that was approved at the April
2, 2009 Commting and therefore, does not require further Commission approval for
award.
Approved b : U \ Date,
Pedro G. Hernandez, P.E.
City Manager
Attachments
C Gary Fabrikant, Assistant Director, Contracts Section, CIP
Joseph Goudie, Senior Construction Manager for Horizontal Projects, CIP