HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM Law Department
Matter ID No.
FILE ID: 09--01L1154;
Date: 12/4/09 Requesting Department: CIP
Commission Meeting Date: 1/14/10 District(s) Impacted: ❑1 ❑2 03 ❑4 05
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing the City Manager to execute an Agreement with Recreational Design
and Construction Inc., ("RDC") in the not to exceed amount of $10,774,133.70, for Design Build
Services for the Design and Construction of Gibson Park, B -30305B.
'urpose of Item:
To authorize the City Manager to execute an Agreement for the provision of Design Build Services with RDC for
the Design and Construction of Gibson Park, B -30305B, in the final negotiated amount of $9,794,667, plus a ten
percent owner contingency amount of $979,466.70, for a total not to exceed amount of $10,774,133.70.
Allocating funds from Award Nos.: 1394 (CRA Contribution: $1,000,000) project # 92-689001; 1297 (Transit -
Half Cent Surtax: $1,000,000) project # 40-1330305C; 1496 (Sunshine State Loan #2: $7,932,854) project # 40-
B3030513; and 1457 (Homeland Defense 1 & 2 Interest: $841,280) project # 40-830305B.
Background Information:
Capital Improvements Program (CIP) issued Request for Proposals (RFP) No. 08-09-064 on July 27, 2009, to
select a qualified firm to provide Design Build Services for the Gibson Park project. On September 18, 2009,
two (2) submittals were received in response to the RFP, with both firms deemed to be responsive.
On October 7, 2009, the Evaluation Committee ("Committee") met to discuss the submittals and determine the
ranking of the Proposers. The firms were also given the opportunity to answer a series of structured questions,
which had been previously provided to them, and each were able to present their team's experience and
capabilities in the allotted timeframe.
Continued...
Budaet Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: CRA Project # 92-689001, CIP # B -30305B & B-303050
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $10,774,133.70
Final Approvals
(,SIGN AND DATEI
CIP N/A Budget Is Y�\\�*q\qw�A-- I1i3►koA
If using or receiving capital funds
Grants N/A Risk Management N/A
Purchasing N/A sept. Director
Chief UCi' Mana er 0
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All firms received the same six questions and were allotted 45 minute increments, consisting of a maximum of 30',
minutes for oral presentations and 15 minutes of unstructured questions.
The RFP consisted of a technical proposal portion, a fee proposal portion and submitted forms featuring a series
of bonus points for the usage of certified small business and local workforce sub -contractors, with the last two
items submitted in a separate sealed envelope to be evaluated after the review and evaluation of the technical
proposals. Upon the completed review, the Evaluation Committee met again on October 14, 2009, to determine
the final ranking order and based on their proposal and interview session, RDC was determined by the Committee
to be the top-ranked firm.
RDC submitted a price of $11,300,000 for Phase 1 of the Project and $3,300,000 for Phase 2 of the Project for a
total cost of $14,600, 000. The Evaluations Committee subsequently recommended CIP to enter into negotiations
with RDC, pursuant to a memo approved by the City Manager on November 24, 2009. Based on these
negotiations and ongoing discussions with the CRA, we were able to fund additional components of the project,
which resulted in CIP revising the phasing of the project. CIP was also able to negotiate a fee in the not to exceed
amount of $9,794,667, which results in a reduction of the cost for Phases IA, 1B and 2A of the project in the
amount of $1,000,000. Should funding become allocated for Phase 2B of the project, approval will be sought
from the City Commission.
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