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Resolution
File Number: 09-01457
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH RECREATIONAL DESIGN AND
CONSTRUCTION, INC., FOR THE PROVISION OF DESIGN BUILD SERVICES
FOR THE DESIGN AND CONSTRUCTION OF THE GIBSON PARK PROJECT,
B -30305B ("PROJECT"), FOR PHASES 1A, 16, 2A OF THE PROJECT, IN THE
FINAL NEGOTIATED AMOUNT OF $9,794,667, PLUS A TEN (10)PERCENT
OWNER CONTINGENCY AMOUNT OF $979,446.70, FOR A TOTAL NOT TO
EXCEED AMOUNT OF $10,774,133.70; ALLOCATING FUNDS FROM CAPITAL
PROJECT NOS. B -30305B, B -30305C, AND FROM THE COMMUNITY
REDEVELOPMENT AGENCY PROJECT NO. 92-689001.
WHEREAS, the Capital Improvements Program ("CIP") issued a Request for Proposals ("RFP")
No. 08-09-064 on July 27, 2009, to select a qualified firm to provide design build services for the
design and construction of the Gibson Park Project, B -30305B ("Project"); and
WHEREAS, on September 18, 2009, two (2) submittals were received in response to the RFP, with
both firms deemed to be responsive; and
WHEREAS, the Evaluation Committee ("Committee") convened on October 7, 2009, to discuss the
submittals, determine the ranking of the proposers and allow the firms an opportunity to answer a
series of structured questions, which had been previously provided to them, and each were able to
present their team's experience and capabilities in the allotted timeframe; and
WHEREAS, all firms received the same six questions and were allotted 45 minute increments,
consisting of a maximum of 30 minutes for oral presentations and 15 minutes of unstructured
questions; and
WHEREAS, the RFP consisted of a technical proposal portion, a fee proposal portion and
completed forms featuring a series of bonus points for the usage of certified small business and local
workforce sub -contractors, with the last two items submitted in a separate sealed envelope to be
evaluated after the review and evaluation of the technical proposals; and
WHEREAS, upon the completed review, the Committee met again on October 14, 2009, to
determine the final ranking order and based on their proposal and interview session, Recreational
Design and Construction, Inc., ("RDC") was determined by the Committee to be the top-ranked firm;
and
WHEREAS, RDC submitted a price proposal of $14,600,000; $11,300,000 for Phase I of the
Project and $3,300,000, for Phase 2 of the Project; and
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File Number.• 09-01457
WHEREAS, the Committee's recommendation to enter into negotiations with RDC was approved
by the City Manager on November 24, 2009, and
WHEREAS, based on these negotiations and ongoing discussions with the Community
Redevelopment Agency ("CRA"), the Administration was able to fund additional components of the
Project, which resulted in CIP revising the phasing of the Project; and
WHEREAS, CIP was also able to negotiate a fee in the not to exceed amount of $9,794,667, which
results in a reduction of the cost for Phases 1A, 1B and 2A of the Project in the amount of $1,000,000;
and
WHEREAS, pursuant to this Resolution, the City Manager is requesting authorization to execute
an Agreement for the provision of design build services with RDC, in the final negotiated amount of
$9,794,667, for Phases IA, 1 B and 2A of the Project, plus a ten percent owner contingency amount of
$979,446.70, for a total not to exceed amount of $10,774,133.70; and
WHEREAS, funding for said Phases is to be allocated from Capital Project Nos, B-303058, B -
30305C, and the CRA Project No. 92-689001; and
WHEREAS, should funding become allocated for Phase 2B of the Project, approval will be sought
from the City Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized {1} to execute the Agreement, in substantially the
attached form, with RDC, for the provision of design build services for the design and construction of
the Project, for Phases 1A, 1 B, 2A of the Project, in the final negotiated amount of $9,794,667, plus a
ten (10) percent owner contingency amount of $979,446.70, for a total not to exceed amount of
$10,774,133.70, with funds allocated from Capital Project Nos. B-303058, B -30305C and the CRA
Project No. 92-689001.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS&
JULIE O. BRU
CITY ATTORNEY
Footnotes:
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File Number.• 09-01457
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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