HomeMy WebLinkAboutExhibit 2CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Pedro G. Hernandez, P.E. DATE: December 18, 2009 FILE:
City Manager
SUBJECT: Award Recommendation:
Design Build Services for the
Design and Construction of Gibson
Park, B -30305B
FROM: Ola O. Al4DUire,
Capital Improvements Program REFERENCES: RFP No. 08-09-064
ENCLOSURES: City Manager Negotiations memo
Recommendation
Following approval of the Evaluation Committees' recommendation to enter into negotiations with the
highest ranked firm, Recreational Design and Construction ("RDC"), for Design Build Services for the
Design and Construction of Gibson Park, RFP 08-09-064, negotiations have been successfully
completed and Capital Improvements Program ("CIP") is recommending that the City Manager
authorize the execution of an Agreement between the City and RDC for Phase 1A, 1 B, and. 2A in an
amount not to exceed $$9,794,667.
Background
CIP initially met with RDC to review their Price Proposal to determine why RRC submitted a price of
$11,300,000 for Phase 1 of the Project and $3,300,000 for Phase 2 of the Project. RDC's total Price
Proposal of $14,600,000 was not acceptable as their Fee Proposal for Phase 1 was $5,000,000 higher
than the City's estimate of $6,000,000.
During this meeting RDC and CIP reviewed the scope of work for Phase 1 and it was determined that
the reason RDC's cost for Phase 1 was due to their shifting some of the work that was to have been in
Phase 2 to Phase 1.
After clarifying the scope of work for Phase 1, CIP broke down Phase 1, into two separate components.
This breakdown was due to the need to prioritize the completion of the balifields.
In addition, CIP requested that RDC breakdown their costs for Phase 2 into two separate components.
Phase 2A was to consist of all the work planned for originally Phase 2 and Phase 213 was to consist of a
gymnasium and a bowling alley. The request by CIP for this breakdown was based on ongoing
discussions between CIP and the CRA, wherein the CRA will be identifying future funding that would
allow for the construction of Phase 2B.
As a result of our meetings with, RDC they submitted a revised final Price Proposal of $9,794,667 for
Phases 1A, 1B and 2A, and $3,696,144 for 2B, which results in a total of $13,490,811 for the entire
project.
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The final negotiated Price Proposal with RDC will result in a reduction of the total cost for this project of
$1,109,189 from $14,600,000 to $13,490,811 should all Phases of the project be completed. The total
reduction will be approximately $1,000,000 if only Phases 1A, 16, and 2A are completed.
While this Project has been included on the list of Economic Stimulus awards and agreements as
adopted by the City Commission part of Ordinance 13045, approved on December 12, 2008, due to the
fact that only two Responses, were receive the City Commission must approve the award of this
Agreement.
Your signature below
assimilation of these fel
qualifications of the P�
Approved:
Pedro G.
signify your concurrence with the above recommendation and your
as your own justification based on the requirements of the RFP and the
P.E., City Manager
Date: /? 23 dq
C: Gary Fabrikant, Assistant Director, CIP
Marcel Douge, RA, LEED AP, Sr. Project Manager, CIP, Carlos Vasquez, CIP, Project Manager
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