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HomeMy WebLinkAboutBudget Request 9-24-09• To review and make recommendations regarding the Miami Police Department's existing policies and procedures, including training and recruitment and provide input to the Chief of Police prior to implementation of new or revised policies and procedures. • To issue reports to the Mayor, City Commission, City Attorney, City Manager and the Chief of Police. To conduct regularly scheduled public meetings and to convene special and emergency meetings and public hearings as necessary. The CIP is further required to submit annually, for City Commission approval, a budget request pertaining to its functions, to cover expenses during the execution of its duties. BUDGET REQUEST In response to requests from the City Administration that FY 2010 proposals reflect budget reductions, the CIP approved and submitted the attached proposal in the amount of $835,200. This represents a 10% ($92,800) reduction. The reductions were mainly to personnel costs. For FY 2010 the CIP is proposing an 8% salary reduction for the Executive Director position, this is in addition to the previous 13% reduction made in FY 2009. The Assistant Director position is being eliminated and reclassifications proposed for other positions. Additional reductions of 6% are also proposed for the operating budget. Other Contractual Services, Training, Outreach and Communications were among the line items decreased. CIP staff and members will fill gaps, as appropriate, to ensure continuity in the delivery of services. FY 2009 ACCOMPLISHMENTS Provided Excellent Customer Service • Opened 204 cases of alleged police misconduct through June 2009. Projected to open over 250 cases by fiscal year ending September 2009. • Conducted and closed 238 case investigations or reviews of alleged police misconduct through June 2009. Projected to complete over 300 cases by fiscal year ending September 2009. • Issued three (3) subpoenas to date to compel testimony and/or records. • Submitted monthly reports on investigations and recommendations to the Chief of Police, City Manager, Mayor and City Commission. • Reviewed and made recommendations or comments on Miami Police Department's (MPD) proposed Departmental Orders/Policy revisions. Policy recommendations were submitted to the Chief of Police, City Manager, Mayor and City Commission. • Provided complainants with customer satisfaction surveys to rate the CIP service and staff. Surveys received are reviewed with an aim to enhance delivery of service, responsiveness and accountability in the investigation and oversight process. Facilitated Service Access for Customers • Engaged in monthly outreach activities to include attendance and presentations at community meetings, dialogue with organizations to include the American Civil Liberties Union (ACLU), People United to Lead the Struggle for Equality (PULSE), media appearances and advisories, collaborative efforts with other civilian oversight, law enforcement and service organizations. Provided complaint forms and brochures in English, Spanish and Creole and made available to the public at all Neighborhood Enhancement Team (NET) offices, Miami Police stations, at the CIP office and on the CIP website. • Updated the CIP website at least once monthly, offering a wide array of information and allowing for on-line submission of complaints. Surveys, annual reports, tri -lingual complaint forms and brochures, upcoming meetings and meeting minutes are made available on the website. • Realized, as a result of increased outreach activities, an increase in walk-in complaints and referrals. Number of cases filed directly with the CIP (Direct Files) has increased significantly in FY 2009.\They now represent 23% of the CIP case load. Achieved Operational Savings The CIP has been diligent in its efforts to cut costs and achieve operational savings while maintaining quality performance and productivity levels. Savings have been achieved through reductions in salaries and operating expenses. The salary of the Executive Director was reduced in FY 2009 from $155,845 to $135,000 and an additional reduction to $110,000 has been proposed for FY 2010. Cell phone and car allowances for the position have been eliminated. The CIP has also retained a freeze on the Community Relations Liaison position, eliminated the Assistant Director position and proposed reclassifications for other positions. The use of outside professional, expert services has also been reduced. • Underwent FY 2008 audit of financials and received an audit report indicating that the CIP's basic financial statements fairly represent the financial position of the CIP and that operations were in conformity with general accounting principles. There were no deficiencies identified insofar as the CIP's internal controls over financial reporting. Developed Strategic Skills • Requested in FY 2009 inclusion of the CIP into the City's Balanced Score Card performance measurement system. CIP staff developed measurements for reporting and tracking accomplishments and is now actively entering data. • Completed a comprehensive investigations reference manual for Panel members and staff involved in the investigations process. Provided Employees with Key Information • Identified and provided training opportunities for CIP staff and Panel members to include mandatory attendance at the Miami Police Department's Citizen Police Academy and training in sensitivity, ethics, civilian oversight, law enforcement policies and practices etc. GOALS FOR FISCAL YEAR 2010 • To continue to seek means of achieving operational savings while maintaining a high quality service delivery. • To maintain or exceed FY 2009 rate of completion for case reviews and investigations into police misconduct complaints and submit timely recommendations to the Chief of Police, City Manager, Mayor and City Commission. • To review MPD existing and proposed revisions to policies and procedures with continued timely recommendations submitted to the Chief of Police, City Manager, Mayor and City Commission. • To ensure a multiplicity of representation on the CIP with sensitivity to the racial, gender, ethnic, religious, linguistic, geographic and cultural diversity of the City. • To develop CIP employees' and volunteer members' knowledge base and skills through training in specific target areas to include customer service delivery, ethics, Florida Sunshine law, other legal issues, community relations, communications, investigation and oversight, information technology, research and analysis. • To further advance the CIP mandate to structure and improve outreach projects and customer service through the process for intake of complaints, regular public appearances and presentations, regular update and development of the CIP website and effective information, publication and direction to CIP services. For additional information, questions or concerns regarding information contained in this report, please contact the CIP Interim Executive Director Carol A. Abia at (305) 579-2444.